United Kingdom-Belfast: BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2021/S 251-668912/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Education Authority NI
Postal address: 40 Academy Street
Town: Belfast
Postal code: BT1 2NQ
Country: United Kingdom
Email: facilities.procure@eani.org.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority
II.1.2) Main CPV code: 39830000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The modification of a contract by Education Authority Northern Ireland (EANI), in respect of the continued provision of a Contract for supply and delivery of cleaning materials to the Education Authority.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:2560000.00
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 33741100
Main CPV code: 39224300
Main CPV code: 39800000
Main CPV code: 39831240
Main CPV code: 39831300
Main CPV code: 39831600
Main CPV code: 39525800
Main CPV code: 33741300
Main CPV code: 39224330
Main CPV code: 39831200
Main CPV code: 19640000

II.2.3) Place of performance
Nuts code: UKN
II.2.4) Description of the procurement
Supply and delivery of cleaning materials to the Education Authority

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the proposed modification is £550,000 ie less than 25 percent of the original contract value. This is a demand lead contract and the actual expenditure is likely to differ for each Supplier, the overall value of this modification (£550,000) will not be exceeded.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2021/S 129-344231

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-12-22
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Bunzl McLaughlin
Town: Armagh
Country: United Kingdom
Email: tenders@bunzl.ie
Nuts code: UKN
Internet address:
The contractor is an SME: yes
Official name: Interclean Ltd
Town: Belfast
Country: United Kingdom
Email: interclean_mf@btinternet.com
Nuts code: UKN
Internet address:
The contractor is an SME: yes
Official name: Nicholas McKenna Co T/A Galgorm Group
Town: Ballymena
Country: United Kingdom
Email: sales@galgormgroup.com
Nuts code: UKN
Internet address:
The contractor is an SME: yes
Official name: Polysorb
Town: Larne
Country: United Kingdom
Email: polysorb@btconnect.com
Nuts code: UKN
Internet address:
The contractor is an SME: yes
Official name: Stephens Catering Equipment Co Ltd
Town: Belfast
Country: United Kingdom
Email: info@stephens-catering.com
Nuts code: UKN
Internet address:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions.
Town: Belfast
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The UK does not have any special review body with responsibility for appeal/ mediation procedures in public procurement competitions. .Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.

VI.5) Date of dispatch of this notice:
2021-12-22

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The current Contract BSF-18-010 Supply and Delivery of Cleaning Materials for the EANI commenced on the 1 April 2019 total contract value of £2,560,000. The impact of the global COVID-19 pandemic has resulted in an unprecedented uptake in demand for cleaning products which could not have been foreseen by EANI. Modifications were undertaken in September 2020, January 2021 and June 2021 to increase the value of the Contract in total £6,381,000 and the estimated spend until January 2022 is £5,718,388. A further modification will now take place to increase value by £550,000 ie less than 25 percent of the original contract value and extend the contract until 31 March 2022. EA have commenced a procurement exercise for a new contract for the supply of Cleaning Materials and award decision is envisaged in February 2022. This short extension to the contract is to allow evaluation process to be completed, which has taken longer than expected due to the increased number of suppliers who have tendered for the competition. The modification to this Contract is in accordance with Regulation 72(c) of the PCR2-15 in that: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract; (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The contract modification will not be entered into until 7 January 2022.