United Kingdom-Belfast: CAT-24-005 Warewashing, Refrigeration and Freezing Equipment

Type of document: Contract award
Country: United Kingdom
Publication Ref: 042240/S 000-2025
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract award notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: the Education Authority

Postal address: 40 Academy Street
Town: Belfast
Postal code: BT12NQ
Country: United Kingdom

Email: catering.procure@eani.org.uk

Internet address

I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Education

II) Object
II.1.1) Title
CAT-24-005 Warewashing, Refrigeration and Freezing Equipment
Reference number: CAT-24-005

II.1.2) CPV Codes
Main CPV code
39310000

II.1.3) Type of contract
Supplies

II.1.4) Short description
The Client has established a Framework Agreement for the supply and delivery of Warewashing and Refrigeration and Freezing equipment.
The Framework is divided into two Lots as follows: • Lot 1 Warewashing Equipment • Lot 2 Refrigeration and Freezing Equipment. This Contract Award notice is being published following the Award of Lot 2 Refrigeration and Freezing Equipment.
A Previous Contract Award Notice was published following the award of Lot 1 Warewashing Equipment. This notice is referenced 2025/S 000-031592 and was published on 11 June 2025.

II.2) Description
II.2.1) Title
Warewashing Equipment
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
39300000
39700000
42200000

II.2.3) Place of performance
NUTS code
UKN – NORTHERN IRELAND

II.2.4) Description of the procurement
The Client has established a Framework Agreement for the supply and delivery of Warewashing and Refrigeration and Freezing equipment.
The Framework is divided into two Lots as follows: • Lot 1 Warewashing Equipment • Lot 2 Refrigeration and Freezing Equipment. This Contract Award notice is being published following the Award of Lot 2 Refrigeration and Freezing Equipment.
A Previous Contract Award Notice was published following the award of Lot 1 Warewashing Equipment. We refer to this notice referenced 2025/S 000-031592 which was published on 11 June 2025 for information relating to the award of Lot 1. Additional information: The Client cannot guarantee any particular level of business within the Framework Agreement. Any information on previous volumes or value of business are for guidance only and no guarantee is given as to the exact value under this Framework. Any levels or aggregate values of goods referred to are indicative only and shall not be binding on the Client. The EA reserves the right to move value between the Lots as required, however, the overarching value of the Framework Agreement will not exceed £10,050,000 (ex VAT) or £12,060,000 (inc VAT).

II.2.5) Award Criteria
Price

II.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will be valid for an initial period of 2 years from the Commencement Date with options to extend for period/s up to 24 months.

II.2) Description
II.2.1) Title
Refrigeration and Freezing Equipment
Contract/Lot No
2

II.2.2) CPV codes
Main CPV codes
39300000
39700000
42200000

II.2.3) Place of performance
NUTS code
UKN – NORTHERN IRELAND

II.2.4) Description of the procurement
The Client has established a Framework Agreement for the supply and delivery of Warewashing and Refrigeration and Freezing equipment.
The Framework is divided into two Lots as follows: • Lot 1 Warewashing Equipment • Lot 2 Refrigeration and Freezing Equipment. This Contract Award notice is being published following the Award of Lot 2 Refrigeration and Freezing Equipment.
A Previous Contract Award Notice was published following the award of Lot 1 Warewashing Equipment. We refer to this notice referenced 2025/S 000-031592 which was published on 11 June 2025 for information relating to the award of Lot 1. Additional information: The Client cannot guarantee any particular level of business within the Framework Agreement. Any information on previous volumes or value of business are for guidance only and no guarantee is given as to the exact value under this Framework. Any levels or aggregate values of goods referred to are indicative only and shall not be binding on the Client. The EA reserves the right to move value between the Lots as required, however, the overarching value of the Framework Agreement will not exceed £10,050,000 (ex VAT) or £12,060,000 (inc VAT).

II.2.5) Award Criteria
Price

II.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will be valid for an initial period of 2 years from the Commencement Date with options to extend for period/s up to 24 months.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.9) Information about termination of call for competition
The contracting authority will not award any further contracts based on the above notice

V) Award of contract
Contract No
042240-2025-1
Lot No
2
Title
Refrigeration and Freezing Equipment
A contract / lot is awarded
Yes

V.2) Award of contract
V.2.1) Date of conclusion of the contract
Date signed
2025-07-01 00:00

V.2.2) Information about tenders
Number of tenders received
6

V.2.3) Name and address of the contractor
Official name
STEPHENS CATERING EQUIPMENT CO LTD
National registration number
NI011092
Town: Ballymena
Region: NORTHERN IRELAND
Country: United Kingdom

The contractor is an SME
Yes

V.2.4) Information on value of the contract/lot
Total value of the contract / lot
Value (excluding VAT)
10,050,000
Currency
GBP

VI) Complementary information

VI.3) Additional information
This Contract Award Notice is being published following Award of Lot 2 – Refrigeration and Freezing equipment on 1 July 2025.
A previous F03 Contract award notice was published following the Award of Lot 1 – Warewashing, this being notice 2025/000-031592 published on 11 June 2025. As detailed in this notice, the evaluation of Lot 2 was ongoing at the time of publication, and EA confirmed that a seperate award notice would be published following the award of Lot 2.
For the avoidance of doubt, the combined total value of the Framework Agreement (Lots 1 and 2) is £10,050,000 excluding VAT.
This framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA.
This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery Schools for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.
Further Education Colleges in NI.
Grant Controlled Integrated Education Schools in NI
Independent School in NI
Libraries NI:
EA Teachers’ and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium, Middletown Centre. for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE).
As a Public Sector Procurement organisation, EA must adhere to the Procurement Policy Notes,

VI.4) Procedures for review
VI.4.1) Review body
Official name
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice
2025-07-23 09:42