United Kingdom-Belfast: DfI — Procurement of Penalty Charge Notice Processing IT System

Type of document: Contract Awards
Country: United Kingdom
OJEU Ref: (2021/S 115-303625/EN)
Nature of contract: Supply contract
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court, 10-18 Adelaide Street
Town: Belfast
Postal code: BT2 8GB
Country: United Kingdom
Contact Person: ssdadmin.cpdfinance-ni.gov.uk
Email: ssdadmin.cpd@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DfI — Procurement of Penalty Charge Notice Processing IT System
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The contract requirement is for the provision of an IT system and managed Service to allow the Department to process Penalty Charge Notices (PCNs) and deal with associated payments, correspondence, representations and Traffic Penalty Tribunal appeals as quickly and efficiently as possible in accordance with legislative requirements. This legislation is currently contained in the Traffic Management (Northern Ireland) Order 2005.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:2566959.92
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48900000
Main CPV code: 48100000

II.2.3) Place of performance
Nuts code: UKN0
II.2.4) Description of the procurement
The contract requirement is for the provision of an IT system and managed Service to allow the Department to process Penalty Charge Notices (PCNs) and deal with associated payments, correspondence, representations and Traffic Penalty Tribunal appeals as quickly and efficiently as possible in accordance with legislative requirements. This legislation is currently contained in the Traffic Management (Northern Ireland) Order 2005.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The contract will be for an initial period of 12 months implementation, four (4) years from the service commencement date, with two 2 optional extension periods of three 3 years each. ie 5 years + (3 years + 3 years).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: The estimated contract value of GBP 3 000 000 was an estimate and may increase during the life of the contract to accommodate changes in processing of penalty charge notices, continuous improvements and advancements in technology. Any increases/modifications will be managed in accordance with the relevant public procurement regulations.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2020/S 141-348146
Section V: Award of contract
Contract No: 1
Title: Contract

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2021-06-03
V.2.2) Information about tenders
Number of tenders received:5
Number of tenders received from SMEs:1
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:1
Number of tenders received by electronic means:5
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Conduent Parking Enforcement Solutions Ltd
Postal address: Asgard House
Town: Havant
Postal code: PO9 2NL
Country: United Kingdom
Email: dean.fennell-connell@conduent.com
Nuts code: UK
Internet address:
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 3000000.00
Total value of the contract/lot: 2566959.92
Currency: GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR’s 2015
Town: United Kingdom
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:
2021-06-11