United Kingdom-Belfast: DfI Transport and Road Asset Management – Supply and Delivery of Road Surfacing Materials

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-022630/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Mixed global and partial bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court 10-18, Adelaide Street
Town: Belfast
Postal code: BT2 8GB
Country: United Kingdom
Email: pb2@infrastructure-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Department for Infrastructure
Postal address: Clarence Court 10-18, Adelaide Street
Town: Belfast
Postal code: BT2 8GB
Country: United Kingdom
Email: pb2@infrastructure-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DfI Transport and Road Asset Management – Supply and Delivery of Road Surfacing Materials

Reference number: CfT 4839573
II.1.2) Main CPV code: 44000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.1.5) Estimated total value:
Value excluding VAT: 5500000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:3
II.2) Description
II.2.1) Title: Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.

Lot No:1
II.2.2) Additional CPV code(s)
44100000, 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:There is an option to extend for a further one year period.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The value of orders through the contracts are subject to variation, it is anticipated total Framework expenditure level will be £1m to £1.5m per annum.

II.2.1) Title: Lot 2 – Permanent Cold Lay Surfacing Materials.

Lot No:2
II.2.2) Additional CPV code(s)
44100000, 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 750000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:There is an option to extend for a further one year period.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The value of orders through the contracts are subject to variation, it is anticipated total Framework expenditure level will be £1m to £1.5m per annum.

II.2.1) Title: Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.

Lot No:3
II.2.2) Additional CPV code(s)
44100000, 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 750000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:There is an option to extend for a further one year period.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The value of orders through the contracts are subject to variation, it is anticipated total Framework expenditure level will be £1m to £1.5m per annum.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:The Department’s particular requirements will be set out in the contract documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: The Department’s particular requirements will be set out in the contract documentation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:10IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-09-04 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2023-12-03
IV.2.7) Conditions for opening tenders
Date: 2023-09-04 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
DfI is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, it is.. intended that all communications with DfI including the accessing and submission of tender responses will be conducted via etendersni.gov.uk/epps/home.do The successful contractor’s performance on the contract will be regularly monitored. If a contractor. fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they.. still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for.. Infrastructure for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified.. period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory.. Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor.. being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered.. by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court, Royal Courts of Justice
Town: Belfast
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
DfI will incorporate a standstill period at the point information on the award. of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period,. which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the. contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of.. harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.5) Date of dispatch of this notice:2023-08-03