United Kingdom-Belfast: DfI Transport and Road Asset Management – Supply and Delivery of Road Surfacing Materials

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2024/S 000-001400/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court 10-18, Adelaide Street
Town: Belfast
Postal code: BT2 8GB
Country: United Kingdom
Email: pb2@infrastructure-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Department for Infrastructure
Postal address: Clarence Court 10-18, Adelaide Street
Town: Belfast
Postal code: BT2 8GB
Country: United Kingdom
Email: pb2@infrastructure-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DfI Transport and Road Asset Management – Supply and Delivery of Road Surfacing Materials

Reference number: CfT 4839573
II.1.2) Main CPV code: 44000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:5500000.00
Currency:GBP
II.2) Description
II.2.1) Title: Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 44100000
Main CPV code: 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: Although the total value over the lifetime of the contract is estimated to be £5.5 million. This figure is split across the 3 Lots with the estimated spend for Lot 1 as £4 million. Actual spend will be dependent on future demand and budget allocation.

II.2.1) Title: Lot 2 – Permanent Cold Lay Surfacing Materials.
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 44100000
Main CPV code: 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: Lot 2 has been abandoned, no award has been made

II.2.1) Title: Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 44100000
Main CPV code: 44113620

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: Lot 3 has been abandoned, no award has been made

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2023/S 000-022630
Section V: Award of contract
Contract No: 1
Lot No: 1
Title: Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2023-11-10
V.2.2) Information about tenders
Number of tenders received:14
Number of tenders received from SMEs:6
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:8
Number of tenders received by electronic means:14
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: WHITEMOUNTAIN QUARRIES LTD t/a BREEDON
Postal address: 5 Blackwater Road
Town: Newtownabbey
Postal code: BT36 4TZ
Country: United Kingdom
Email: gabriel.smyth@breedongroup.com
Nuts code:
Internet address:
The contractor is an SME yes
Official name: COLLEN BROTHERS QUARRIES LTD
Postal address: Hanover Street
Town: CRAIGAVON
Postal code: BT62 3ET
Country: United Kingdom
Email: andrew@collenbros.co.uk
Nuts code:
Internet address:
The contractor is an SME yes
Official name: B.MCCAFFREY SONS LIMITED
Postal address: Knockninny
Town: ENNISKILLEN
Postal code: BT92 9JT
Country: United Kingdom
Email: paraic@mccaffreyquarries.com
Nuts code:
Internet address:
The contractor is an SME yes
Official name: TULLYRAINE QUARRIES LTD
Postal address: 122 Dromore Road
Town: BANBRIDGE
Postal code: BT32 4EG
Country: United Kingdom
Email: johnmccartan@tullyrainequarries.co.uk
Nuts code:
Internet address:
The contractor is an SME yes
Official name: Northstone Materials Limited
Postal address: Shinny Road
Town: COLERAINE
Postal code: BT51 4PS
Country: United Kingdom
Email: pkelly@northstone-ni.com
Nuts code:
Internet address:
The contractor is an SME no
Official name: PETER FITZPATRICK LTD
Postal address: 29 Leode Road
Town: NEWRY
Postal code: BT34 5TJ
Country: United Kingdom
Email: paul@pfitzpatrick.com
Nuts code:
Internet address:
The contractor is an SME yes
Official name: FP McCann
Postal address: Knockloughrim Quarry, 3 Drumard Road
Town: MAGHERAFELT
Postal code: BT45 8QA
Country: United Kingdom
Email: omcnally@fpmccann.co.uk
Nuts code:
Internet address:
The contractor is an SME no
Official name: JOHN MCQUILLAN CONTRACTS LTD
Postal address: 11 Ballinderry Road
Town: LISBURN
Postal code: BT28 2SA
Country: United Kingdom
Email: john.mcquillan@mcqcos.com
Nuts code:
Internet address:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 5500000.00
Total value of the contract/lot:4000000.00
Currency:GBP
Contract No: 2
Lot No: 2
Title: Lot 2 – Permanent Cold Lay Surfacing Materials.

A contract/lot is awarded no
V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Contract No: 3
Lot No: 3
Title: Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.

A contract/lot is awarded no
V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information
VI.3) Additional information:
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . Lots 2 and 3 were abandoned as it has been determined the published specification was unclear in relation to the performance, durability, and related certification requirements for these materials. On this basis, no contract award can be made. The Department’s operational staff will now carry out a review of their current cold lay material requirements, which will involve a market consultation exercise. Following this review, it is envisaged a new procurement process will be initiated in early 2024 with a revised specification.. .
VI.4) Procedures for review
VI.4.1) Review body
Official name: Hight Court, Royal Courts of Justice
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2024-01-16