United Kingdom-Belfast: FAE-20-010 Library Shelving and Associated Furniture

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-017140/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Education Authority NI
Postal address: 40 Academy Street
Town: Belfast
Postal code: BT1 2NQ
Country: United Kingdom
Email: equipment.procure@eani.org.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: FAE-20-010 Library Shelving and Associated Furniture
II.1.2) Main CPV code: 39155000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
As stated in the Contract Award Notice 2020/S 212-520525, this agreement is for the “Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern
Ireland”
II.1.6) Information about lots
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:220000.00
Currency:GBP
II.2) Description
II.2.1) Title: Library Shelving
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 39160000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Supply and delivery of library shelving and associated furniture to schools and EA locations within Northern Ireland

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
With the option to extend for two further periods of up to 12 months each

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Associated Furniture
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 39160000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern Ireland

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
With the option to extend for two further periods of up to 12 months each

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2020/S 212-520525

Section V: Award of contract/concession
Contract No: 1
Lot No: 1
Title: Library Shelving

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-10-23
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Moffett and Sons Ltd T/A Balmoral Furniture
Town: Belfast
Country: United Kingdom
Email: lauramcadam@moffett.co.uk
Nuts code:
Internet address:
The contractor is an SME: no
Official name: WF Education Group Holdings Ltd
Town: Shrewsbury
Country: United Kingdom
Email: tenderportal@demcointeriors.co.uk
Nuts code:
Internet address:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
Contract No: 2
Lot No: 2
Title: Associated Furniture

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-10-23
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Moffett and Sons Ltd T/A Balmoral Furniture
Town: Belfast
Country: United Kingdom
Email: lauramcadam@moffett.co.uk
Nuts code:
Internet address:
The contractor is an SME: no
Official name: Joseph Flanigan Son Ltd
Town: Armagh
Country: United Kingdom
Email: mail@flaniganfurniture.com
Nuts code:
Internet address:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-06-23

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the
directive
Additional deliveries by the original supplier ordered under the strict conditions stated in the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (FAE-20-010) for the Supply and Delivery of Library Shelving and Associated Furniture.
Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on Monday 4th July 2022.
This opportunity / Framework Agreement was originally advertised in a Contract Notice (2020/S 132-325106). A Contract Award Notice (2020/S 212-520525) was also subsequently published.
The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Library Shelving and Associated Furniture. This will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise.
The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in September 2023.
The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences.
This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £220,000 and the proposed modification will increase the total contract value to £330,000.
The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original contract.
(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);
(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the
original contact value).