United Kingdom-Belfast: Framework for Provision of Office Furniture for the N.I Public Sector

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 088-197076/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: CPD – Supplies and Services Division
Postal address: 303 Airport Road West
Town: Belfast
Postal code: BT3 9ED
Country: United Kingdom
Contact Person: collaboration.CPDfinance-ni.gov.uk
Email: collaboration.CPD@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework for Provision of Office Furniture for the N.I Public Sector
II.1.2) Main CPV code: 39000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.
II.1.5) Estimated total value:
Value excluding VAT: 35000000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:2
II.2) Description
II.2.1) Title: DoF Properties Division

Lot No:1
II.2.2) Additional CPV code(s)
39100000, 39110000, 39111000, 39111100, 39130000, 39134000, 39143210, 39112100, 39121000, 39153000

II.2.3) Place of performance
Nuts code: UKN
Main site or place of performance:
Sites across Northern Ireland.

II.2.4) Description of the procurement:
CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 20000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Central Procurement Directorate is putting in place a Framework Agreement for the use by the participating bodies listed in the in the following link:

II.2.1) Title: HSCT

Lot No:2
II.2.2) Additional CPV code(s)
39100000, 39110000, 39111000, 39111100, 39130000, 39134000, 39143210, 39112100, 39121000, 39153000

II.2.3) Place of performance
Nuts code: UKN
Main site or place of performance:
Sites across Northern Ireland.

II.2.4) Description of the procurement:
CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:8IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2017/S 159-328327
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-06-06 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2018-09-04
IV.2.7) Conditions for opening tenders
Date: 2018-06-06 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored.. Contractors not delivering… on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to. improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be. escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may. be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice. of Unsatisfactory Performance will result in the contractor being. excluded from all procurement competitions being… undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland Procurement Policy for a period… of twelve months from the date of issue of the certificate.. The Authority expressly reserves the rights:.
1) not to award any contract as a result of the procurement process commenced by publication of this notice;
2) to make whatever changes it may see fit to the content.. and structure of the tendering Competition; and in no circumstances will the Authority be liable for any costs incurred by candidates;
3) to award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and
4) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.
This Procurement will establish a multi-supplier Framework Agreement to supply, deliver and install furniture for N.I Public Sector organisations. Furniture will include workstations, workstation chairs, storage, conference furniture, breakout furniture and accessories. The requirement will cover supply of furniture, delivery, implementation, aftercare, specialist user requirements and post implementation support. The Framework Agreement is being let by Central Procurement Directorate on behalf of any public sector organisations requiring services in Northern Ireland including: Government Departments; Agencies; Non-departmental Public Bodies; or other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations is included in the tender documents. This framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives).
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures
Town: NA
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2018-05-04