United Kingdom-Birmingham: Supply of Arthroscopy, Sports Medicine Implants and Instruments

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 117-286432/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Postal address: 19 George Road
Town: Edgbaston, Birmingham
Postal code: B15 1NU
Country: United Kingdom
Telephone: +44 8458875000
Email: ranjit.singh@htepg.com
Internet address(es):
Main address:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Arthroscopy, Sports Medicine Implants and Instruments
II.1.2) Main CPV code: 33183100
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This tender is to establish a framework for the supply of arthroscopy which includes devices to enable arthroscopic access in a patient. The scope of this tender includes ports and systems required to maintain clear images during a procedure, resection devices and associated consumables for the removal of spurs and soft tissue, all related implants and instrumentation for soft tissue repair or replacement. The successful tenderer will be expected to provide free of charge supporting services such as training, education, clinical support, reporting and cost reduction initiatives.
The tender will consist of 4 individual lots as below;
Lot 1: Access and Fluid Management (Pumps and Tubing);
Lot 2: Resection (mechanical, Radio Frequency and ablation);
Lot 3: Implants and Associated Instruments (all Implants and Instruments);
Lot 4: Service, Maintenance, Repair and Standby Systems.
All tenderers are encouraged to bid for all lots.
II.1.5) Estimated total value:
Value excluding VAT: 1000000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Access and Fluid Management (Pumps and Tubing)

Lot No:1
II.2.2) Additional CPV code(s)
33141220, 33161000, 33692510, 44164200

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot will cover the access and fluid management (pumps and tubing). The tenderer should provide a full product offering for equipment and consumables used during a procedure for the irrigation and aspiration of the surgical site using saline. Please be advised this lot will cover the capital equipment and consumables for access and fluid management, covering all associated procedures. This will provide the Trusts with the tools to complete the whole procedure within this lot.
Equipment should fit together intuitively via a common connection or adaptor and be used as part of an arthroscopic system. The products which are included in the scope of this lot are fluid pump console and control units, tubing, frames and stands.
terms and conditions/Activity Based Income (ABI).
The terms an conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this Framework Agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information:
This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— register on the HTE portal at
— login to the portal with username/password,
— click the PQQs/ITTs open to all suppliers link. These are the PQQs/ITTs open to any registered supplier.
— click on the relevant PQQ/ITT to access the content,
— click the express interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking buyer attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not pre-populate any fields of the PQQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the PQQ in Bravo in full.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 250000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Resection (Mechanical, Radio Frequency and Ablation)

Lot No:2
II.2.2) Additional CPV code(s)
33100000, 33140000, 33141411, 33161000, 33190000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot will cover resection products (mechanical, radio frequency and ablation). The tenderer should provide a full product offering which includes equipment and consumables used during a surgical procedure for the resection of bone and soft tissue during an arthroscopic procedure. Please be advised this lot will cover the capital equipment and consumables for resection, covering all associated procedures. This will provide the Trusts with the tools to complete the whole procedure within this lot.
Equipment should fit together intuitively via a common connection or adaptor, and be used as part of an Arthroscopic system.
The products covered in this area are:
— power supply console and control system,
— range of disposable shaver blades,
— range of disposable shaver burrs and routers,
— range of suitable disposable compatible wands,
— radio Frequency/ablation,
— frames and stands.
Terms and conditions/Activity Based Income (ABI).
The terms an conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this Framework Agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information:
This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— register on the HTE portal at
— login to the portal with username/password,
— click the PQQs/ITTs open to all suppliers link. These are the PQQs/ITTs open to any registered supplier,
— click on the relevant PQQ/ ITT to access the content,
— click the express interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking buyer attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE’s Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the PQQ in Bravo in full.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 250000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Implants and Associated Instruments (all Implants and Instruments)

Lot No:3
II.2.2) Additional CPV code(s)
31214100, 33141411, 33141700, 33161000, 42113172, 44512910

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot will cover implants and associated instruments. The tenderer should provide a full product offering. Products for this lot should cover implants and instrumentation required to undertake a minimally invasive procedure on joints for the repair of soft tissue, repair or replacement of ligaments, meniscus, labral or associated joint tissue. Where the consumables work as part of an Arthroscopy control unit and handpiece assembly, they should be compatible for use with products submitted in the other lots
The products covered in this lot are:
— instruments and equipment — reusable or single use,
— range of manual instruments (all sizes),
— full range of implants and consumables for all Arthroscopy procedures.
Terms and conditions/Activity Based Income (ABI).
The terms an conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this Framework Agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information:
This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— register on the HTE portal at
— login to the portal with username/password,
— click the PQQs/ITTs open to all suppliers link. These are the PQQs/ITTs open to any registered supplier,
— click on the relevant PQQ/ ITT to access the content,
— click the express interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking buyer attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the PQQ in Bravo in full.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 250000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Service, Maintenance, Repair and Standby Systems

Lot No:4
II.2.2) Additional CPV code(s)
33183100

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot will cover service, maintenance, repair and standby systems for Arthroscopy equipment.
A regular maintenance and repair service for arthroscopy equipment is required during its lifetime to ensure that the equipment will operate safely and efficiently as per manufacturer specifications. All maintenance and repairs will be carried out according to the original equipment manufacturers recommendations. Replacement consumables and parts must be supplied and fitted in accordance with original manufacturer specifications. In addition, the successful tenderer must be able to provide standby systems in the event of failing system.
The service maintenance and repair should cover annual maintenance call out repair service (standard and emergency) emergency call out spoilage and faulty products collections
Power supply and control unit pm a free or loan basis
Terms and conditions/Activity Based Income (ABI).
The terms an conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this Framework Agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information:
This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— register on the HTE portal at
— login to the portal with username/password,
— click the PQQs/ITTs open to all suppliers link. These are the PQQs/ITTs open to any registered supplier,
— click on the relevant PQQ/ ITT to access the content,
— click the express interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking buyer attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not pre-populate any fields of the PQQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the PQQ in Bravo in full.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 250000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract shall be for the period of 2 years with the option to extend for 2 periods of 12 months at the discretion of HealthTrust Europe.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:HTE may request such information as may be required pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the supplier questionnaire.
III.1.3) Technical and professional ability:
List and brief description of selection criteria: HTE may request such information as may be required pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the supplier questionnaire.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-07-18 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE conducting this tender exercise and will execute the resultant Framework Agreement with successful bidders. The bodies to whom the use of this Framework Agreement will be open include all Contracting Authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as Framework
Agreement users:
1) All National Health Service (NHS) bodies in England, including but not limited to:
(i) acute trusts (as listed at: );
(ii) health and care trusts (as listed at: );
(iii) mental health trusts (as listed at: );
(iv) clinical commissioning groups (as listed at: );
(v) ambulance trusts (as listed at:
(vi) Area teams (as listed at: );
(vii) special health authorities ();
(viii) NHS England; and
(ix) clinical senates and strategic clinical networks.
(2) All NHS bodies in Wales, including but not limited to all:
(i) health boards;
(ii) NHS trusts;
(iii) the national delivery group;
(iv) community health Councils; and
(v) NHS Wales shared services partnership (as listed at
(3) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:
(i) health and social care trusts (as listed at:
(ii) health agencies (as listed at: +agencies
(iii) hospitals (as listed at: ; and
(iv) the Health and Social Care Board.
(4) Social enterprises undertaking some or all of the previous service provider functions of Contracting Authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the companies House WebCheck service).
(5) Ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (as listed at: );
(6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at:
), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at:

(7) All local authorities (as listed at: );
(8) The Ministry of Defence (as detailed at:). This list includes each organisation’s successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes. This Framework Agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive
2014/24/EU, in respect of any goods or services to any of the above listed organisation.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Legal Department, HealthTrust Europe
Town: 19 George Road
Postal code: B15 1NU
Country: United Kingdom
E-mail: LegalTasks@htepg.com

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
HTE will incorporate a standstill period at the point information on the award of the contract is communicated to tenders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderer to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2019-06-18