United Kingdom-Bristol: Defence Munitions Equipment and Services Support Provider (ESSP)

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2019/S 182-442404/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Regulation of procurement: EU
Type of bid required: Global bid

Prior information notice without call for competition
Supplies

This notice aims at reducing time limits for receipt of tenders
Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Weapons, Other
National registration number: Defence Munitions Commercial Team
Postal address: Fir 1B, #4115, NH4, MOD Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 3067989944
Email: Andrew.thompson513@mod.gov.uk
Internet address(es):
Main address:

Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Defence Munitions Equipment and Services Support Provider (ESSP)

Reference number: DM/00147
II.1.2) Main CPV code: 79418000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The Defence Munitions Commercial team, part of the Weapons Operating Centre in DE&S has a potential upcoming requirement for an Equipment and services support provider (ESSP).
The ESSP is required to support Defence Munitions with low-value procurement, (transactions up to 10 000,00 GBP ex-VAT), for non-recurring requirements that cannot be sourced via any other MOD or government contracts or frameworks.
The ESSP has been identified by Defence Munitions Commercial to provide a more streamlined and efficient route to market for low value, low risk requirements, and to reduce the number of regular transactions via government electronic procurement card (ePC).
II.1.5) Estimated total value:
Value excluding VAT: 350000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 79418000

II.2.3) Place of performance
Nuts code: UKK1
Main site or place of performance:Gloucestershire, Wiltshire and Bristol/Bath area.
II.2.4) Description of the procurement
The scope of the ESSP requirement is expected to cover, but not be limited to:
— air compressor equipment,
— clothing,
— DIY equipment and consumables (glues, paints, brushes, for example),
— fire safety equipment,
— health and safety equipment (defibrillators, first aid supplies, for example),
— IT requirements (non-MODNET/DII only),
— manufacturing materials (woods, metals, fittings, etc.),
— mechanical handling equipment (MHE),
— packaging equipment and materials,
— personal protective equipment (PPE),
— toiletries (soaps, toilet paper, paper towels, for example),
— workshop tooling supply, repair and maintenance.
The ESSP requirement will specifically not cover:
— consultancy,
— infrastructure (works) requirements,
— IT requirements (MODNET/DII),
— repair and maintenance requirements on-site at Defence Munitions or any other MOD locations,
— quality assurance requirements,
— safety requirements,
— transport,
— waste removal requirements.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 350000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:24
This contract is subject to renewal
Description of renewals:The ESSP contract is expected to run for an initial term of two (2) years, with an option for a one (1) year extension.

II.2.11) Information about options
Options
Description of options: The ESSP contract is expected to run for an initial term of two (2) years, with an option for a one (1) year extension.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Suppliers should contact Officer Andrew.Thompson513@mod.gov.uk if they are potentially interested in the ESSP requirement. Suppliers who do not make contact beforehand will remain eligible to raise an expression of interest when the contract notice is published.
The publication of this prior information notice (PIN) does not constitute formal commencement of a procurement exercise.

II.3) Estimated date of publication of contract notice:2019-11-29

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:The ESSP Contractor will be expected to demonstrate excellent supply chain awareness and control in order to prove best value for money for defence with every transaction under the contract.
The ESSP Contract will operate on the MOD’s CP&F payment system for all transactions. The contractor will therefore need to be registered for CP&F payment already or be willing to do so immediately after contract award. Previous experience of supplying directly to MOD is desirable, but not essential.
III.1.2) Economic and financial standing
III.1.3) Technical and professional ability

List and brief description of selection criteria:
Full details concerning DPQQ assessment and tender evaluation criteria will be published with the contract notice. The contract notice is expected to be published within the next 3-6 months.

Minimum level(s) of standards possibly required:
ISO 9001 (2015).

Section IV: Procedure
IV.1) Description

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operator
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.5) Scheduled date for start of award procedures:2020-01-31

Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must login, go to your response manager and add the following access code: D6EGHQ5YJM
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800282324.
GO Reference: GO-2019917-DCB-15362235
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Weapons, Other
Town: Bristol
Country: United Kingdom
Telephone: +44 3067989944
E-mail: Andrew.thompson513@mod.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, Weapons, Other
Town: Bristol
Country: United Kingdom
Telephone: +44 3067989944
E-mail: Andrew.thompson513@mod.gov.uk
VI.5) Date of dispatch of this notice:2019-09-17