UNITED KINGDOM-Bristol: DFAP/0044 – Ground Fuel to Exercise

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-001533/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Land Equipment, Defence Fuel Acquisition Programme (DFAP)
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Leon Gallagher
Telephone: +44 123456789
Email: DESCommodities-Comrcl-Fuel@mod.gov.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DFAP/0044 – Ground Fuel to Exercise
II.1.2) Main CPV code: 09000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the Supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.
The DPBIs will be located in purpose built areas on military training areas.
II.1.5) Estimated total value:
Value excluding VAT: 1300000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
09000000

II.2.3) Place of performance
Nuts code: UKH, UKF, UKG, UKK, UKC
Main site or place of performance:
EAST OF ENGLAND,EAST MIDLANDS (ENGLAND),WEST MIDLANDS (ENGLAND),SOUTH WEST (ENGLAND),NORTH EAST (ENGLAND)

II.2.4) Description of the procurement:
The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the Supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.
The supplies must be carried out on 9 training sites situated across the UK – details of these sites will be provided as part of the tender documentation.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1300000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-04-01End: 2024-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: Year 1 & 2 will be firm year commitments. Year three (3) will be an optional year which will be activated by the Authority based on requirement towards the end of firm years one (1) and two (2).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline to request the DFAP/0044 – Ground Fuels to Exercise Tendering documents and, when available, the AWARD Virtual Tender Board log-in details.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
Accelerated procedure
Justification:Issued electronically
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-02-16 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-02-16 Local time: 10:00 Place:AWARD Virtual Tender Board Portal

Information about authorised persons and opening procedure:A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3) Additional information:
If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) business days before the deadline (9th February 2021) to request the DFAP/0044 – Ground Fuels to Exercise Tendering documents and, when available, you will be provided the AWARD Virtual Tender Board log-in details.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2021126-DCB-17697781
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Land Equipment, Defence Fuels Acquisition Programme (DFAP)
Postal address: , MOD Abbeywood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If you are interested in bidding for this Tender please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline stated below. You will then be provided with the AWARD® Virtual Tender Board login details when the portal is created, no later than 5 business days before the Tender submission date.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by 16 February 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0044 — Ground Fuel to Exercise. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.

VI.5) Date of dispatch of this notice:2021-01-26