United Kingdom-Bristol: DFAP/0044 — Ground Fuel to Exercise

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2021/S 048-122028/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: MOD Logistics Delivery OC Defence Fuels Acquisition Programme
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 123456789
Email: DESCommodities-Comrcl-Fuel@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DFAP/0044 — Ground Fuel to Exercise
II.1.2) Main CPV code: 09000000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1300000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 09000000

II.2.3) Place of performance
Nuts code: UKH, UKF, UKG, UKK, UKD, UKC Main site or place of performance:EAST OF ENGLAND, EAST MIDLANDS (ENGLAND), WEST MIDLANDS (ENGLAND), SOUTH WEST (ENGLAND), NORTH WEST (ENGLAND), NORTH EAST (ENGLAND).

II.2.4) Description of the procurement
The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.
The supplies must be carried out on 9 training sites situated across the UK — details of these sites will be provided as part of the tender documentation.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Year 1 and 2 will be firm year commitments. Year three (3) will be an optional year which will be activated by the Authority based on requirement towards the end of firm years one (1) and two (2).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
Please contact DESCommodities-Comrcl-Fuel@mod.gov.uk by the 15 March 2021, two (2) days before the deadline set at the 17 March 2021, to request information of the DFAP/0044 — ground fuels to exercise requirement.
Previous tender can be found on Find a Tender Service:

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-03-04
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Certas Energy UK Ltd
National registration number: 04168225
Postal address: 302 Bridgewater Place, Birchwood Park, Birchwood
Town: Warrington
Postal code: WA3 6XG
Country: United Kingdom
Telephone: +44 123456789
Email: Tenders@certasenergy.co.uk
Nuts code: UKD
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.dcocontracts.mod.uk Go reference: GO-202135-DCB-17888138
VI.4) Procedures for review
VI.4.1) Review body
Official name: MOD Logistics Delivery OC Defence Fuels Acquisition Programme
Town: Bristol
Country: United Kingdom
Telephone: +44 123456789
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: MOD Logistics Delivery OC Defence Fuels Acquisition Programme
Town: Bristol
Country: United Kingdom
Telephone: +44 123456789
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will not enter into a Contract until the VTN has been published and available for review for a minimum of 10 days.
Subject to negotiation outcome, the deadline for Invitation to Negotiation (ITN) documents should be returned by 22 March 2021. The ITN will be reviewed by both a Commercial and Project team on the 26 March 2021 who will provide their confirmations before 29 March 2021. The Contract should then be placed on the 29 March 2021 – depending on this VTN outcome and review outcome.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: MOD Logistics Delivery OC Defence Fuels Acquisition Programme
Town: Bristol
Country: United Kingdom
Telephone: +44 123456789
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk

VI.5) Date of dispatch of this notice:
2021-03-05

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
No tenders or no suitable tenders/requests to participate in response to
open procedure

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Defence Fuels Acquisition Programme (DFAP) intends to place a Contract with Certas UK Ltd for the Provision of Ground Fuel (Diesel) to fulfil Army training requirements, using the negotiated procedure without prior publication. The contract will run for a period of two (2) firm years and one (1) option year and is valued at approximately GBP 1.3 million.
On 16 January 2021 DFAP advertised a contract notice indicating a call for competition for this requirement. Responses to the call for competition were required by 16 February 2021. No responses were received to the call for competition. Given no tenders were submitted in response to the competitive procedure, DFAP intends to place this contract pursuant to Regulation 32(2)(a) of the Public Contracts Regulations 2015.
The link to the contract notice published on the 16 January 2021 can be found: