United Kingdom-Caerphilly: Supply of Musical Instruments and Associated Products Dynamic Purchasing System

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-032406/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Welsh Government Commercial Delivery
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Email: CommercialProcurement.Buildings@gov.wales
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Musical Instruments and Associated Products Dynamic Purchasing System

Reference number: WGCD-BU-112-21
II.1.2) Main CPV code: 37310000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Welsh Government Commercial Delivery (WGCD) team on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for the supply of Musical Instruments and Associated Products to the public sector in Wales. This procurement is being conducted by the Welsh Government Commercial Delivery team, which is part of the Commercial Procurement division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Any agreement that is established as a result of this procurement exercise will be managed by WGCD
II.1.5) Estimated total value:
Value excluding VAT: 11000000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
37320000, 50860000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
This procurement relates to the establishment of a Dynamic Purchasing System (DPS) for the supply of musical instruments and associated products to the Welsh public sector.
The DPS will be created on a category basis based on the discipline, region and value band.
The disciplines covered by the DPS include:
1.Brass instruments and accessories
2.String instruments and accessories
3.Woodwind instruments and accessories
4.Percussions instruments and accessories
5.Special adaptive instruments and accessories
6.Digital Music equipment
7.All instruments and accessories (A category reserved for bidding entities who can demonstrate they meet the requirements of regulation 20 of the Public Contracts Regulations 2015 ie The category is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
WGCD reserve the right to amend or add categories during the operation of the DPS
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The period of validity of a DPS can be extended, shortened or terminated at any point during the lifetime of the agreement.
WGCD plan to review the appropriateness of the agreement at the end of the original period of validity and invoke further extensions of two year periods until the agreement is no longer considered fit for purpose.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2022-01-31 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2022-01-31 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The authority is using eTenderWales to carry out this procurement process.
This tool is free to register for all suppliers. Once you have created an account, you will need to locate the following Project and ITT:
project_49262 – Provision of Musical Instruments DPS
itt_92147 – Provision of Musical Instruments DPS
For any help and advice on using the eTenderWales system or locating the above information, please contact the helpdesk on 0800 069 8634.
All queries relating to the content of the tender should be directed through the eTenderWales messaging portal.
The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from the non award of the framework.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Competitions being undertaken through the DPS will have the option of considering wider social value outcomes as part of their evaluation.
(WA Ref:117152)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice:2021-12-29