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United Kingdom-Cardiff: Industry specific software package

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 200-411177/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
Telephone: +44 1443622339
Email: emma.rowe-jones@wales.nhs.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: External Quality Assessment IT System.

Reference number: WBS-OJEU-37348
II.1.2) Main CPV code: 48100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The System we require will include but will not be limited to:
— Registration of new participants in one or multiple EQA scheme(s),
— Annual confirmation of registration of existing participants, through viewing current registration information and editing if required,
— Registration through a 3rd party ‘agent’,
— Management of lab contact details,
— Management of lab finance details,
— Calculation of scheme fees based on scheme and delivery selections at registration,
— Test results and method information entry for EQA scheme(s),
— Save, submit and view submitted results,
— View reports and certificates produced by UK NEQAS for H&I.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48000000

II.2.3) Place of performance
Nuts code: UKL15
II.2.4) Description of the procurement:
Crucial to the system is the need for confidentiality. An individual lab must only ever be able to see their own contact details and performance reports.
A specific EQA management system for the UK NEQAS for H&I office is also required to manage information entered by participants. It will also perform some analysis of results for assessment and produce individual laboratory reports.
This aspect system will include but is not limited to:
— Management of participants, including contact details, schemes registered for, finance information etc.,
— Participant correspondence management,
— Add/remove/edit fields for participant data entry,
— Authorising new registration requests and changes by participants,
— Username and password management for user access to the secure online area,
— Management of schemes and sample distributions,
— Participant result management,
— Basic result analysis (schemes are quantitative e.g. positive/negative),
— Result assessment (i.e. comparison of entered results to an entered ‘correct’ result),
— Produce individual laboratory reports and certificates,
— Management of laboratories with ‘unacceptable performance’ (i.e. incorrect results).
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:Extensions available for a further period of up to 24 months on an annual basis.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2017-11-13 Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2017-11-13 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:71850)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
Telephone: +44 1443622339
Internet address:
VI.5) Date of dispatch of this notice:2017-10-13