United Kingdom-Cardiff: NWSSP Mobile Elevating Work Platforms

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 071378/S 000-2025
Nature of contract: Supply contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
National registration number: RQF

Postal address: 4-5 Charnwood Court,
Town: Cardiff
Region: Cardiff and Vale of Glamorgan
Postal code: CF14 3UZ
Country: United Kingdom

Contact Person: Michael Butler
Email: Michael.Butler2@wales.nhs.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Submission and further details can be found via
ITT Code – itt_121146

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
NWSSP Mobile Elevating Work Platforms
Reference number: SSP-FTS-60882

II.1.3) Type of contract
Supplies

II.1.4) Short description
NHS Wales Shared Services Partnership, Primary Care Services Business Support Team, recently based in Dupont, Mamhilad Estate, Pontypool, houses several different sub-teams of the Business Support Department. These teams provide critical services to NHS Wales Shared Services Partnerships, Primary Care Services (PCS) stakeholders and customers, both internal and external. This includes the following services:
Live Patient Medical Records
The Provision of the Patient Medical Records (PMR) service and the associated medical records movement. PCS currently provide this service to 129 GP Practices across Wales, consisting of over 1,200,000 patient records. The service relates to the storage of live patient medical records in our Central archive as opposed to on-site in GP Practices. The service has expanded since being established in 2015, providing opportunity within Primary Care to expand and offer additional services to optimise the use of space in General Practice. PCS staff require constant access to these medical records as they are picked and returned daily.
Deceased & Suspense Medical Records
The Management of an All-Wales archive service for Primary Care Contractors and PCS Staff. All Welsh Deceased & Suspense records are stored in line with legal requirements set by Welsh Government:
These records also require regular retrieval as part of the Health Record Request service provided by PCS.
As a result of the recent relocation of our entire archive including live PMR, suspense and recently deceased patients’ medical records, the decision was made to maximise the space in the new building and therefore increase the height of the racking to 4 tier (rather than the 3 tier in the previous building).
In order to allow safe access to the records on the higher tiers, the NWSSP Health and Safety department advised the introduction of Mobile Elevated Working Platforms (MEWPs) to retrieve or replace medical records.
It was agreed that the procurement of a push able MEWP rather than drivable would ensure that the machine can easily be manoeuvred in and out the narrow isles (100cm) between the racking and this would cause less damage to the racking infrastructure.
NWSSP are looking to lease 9 Mobile Elevated Work Platforms (MEWP) for an initial period of 3 years, with the possibility of two subsequent extensions of 2 years.

II.1.7) Total value of the procurement
Value (including VAT)
150,000
Value (excluding VAT)
125,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
42410000

II.2.3) Place of performance
NUTS code
UKL – WALES

II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name: Technical
Weighting: 30.00

Quality
Name: Social Values
Weighting: 10.00

Cost
Name: Commercial
Weighting: 60.00

II.2.6) Estimated Value
Value (excluding VAT)
125,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2026-01-12 00:00
End
2029-01-11 23:59
Duration
3 years
Possible extension
2031-01-11 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
24 months extension option

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Below threshold – open competition

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-11-25 16:00

IV.2.2) Tender submission deadline
2025-12-02 16:00

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2025-11-05 16:10