United Kingdom-Cardiff: Provision of Waste Water heat recovery system for existing Continuous Batch Washer (CBW) at Llansamlet Laundry

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-037183/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Postal address: Woodland House, Maes-y-Coed Road
Town: Cardiff
Postal code: CF14 4HH
Country: United Kingdom
Telephone: +44 2921508292
Email: julie.winterburn@wales.nhs.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:
another address:Official name: NHS Wales Shared Services
Postal address: Woodland House, Maes-y-Coed Road
Town: Cardiff
Postal code: CF14 4HH
Country: United Kingdom
Telephone: +44 2921508292
Email: michael.french@wales.nhs.uk
Internet address(es):
Main address:

Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Waste Water heat recovery system for existing Continuous Batch Washer (CBW) at Llansamlet Laundry

Reference number: NWSSP-OJEU_55201
II.1.2) Main CPV code: 42716000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: NWSSP Laundry Services invites qualified suppliers to submit proposals for the provision of a waste water heat recovery system that will utilise the temperature of the waste water from the existing CBW to help heat the water required for each new load processed at the Llansamlet Laundry. With the Llansmalet laundry currently utilising fuel oil this should allow for a significant saving in utility usage going forward. The system will need to show live data that will present savings made and how the system is functioning. The system will also need to monitor and modify the pH wastewater discharge to meet consent limits. Installation of the system will not form part of this tender. There is also a requirement for This is to be delivered before March 31st 2024.
II.1.5) Estimated total value:
Value excluding VAT: 140000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Llansamlet, Swansea

II.2.4) Description of the procurement:
NWSSP Laundry Services invites qualified suppliers to submit proposals for the provision of a waste water heat recovery system that will utilise the temperature of the waste water from the existing CBW to help heat the water required for each new load processed at the Llansamlet Laundry. With the Llansmalet laundry currently utilising fuel oil this should allow for a significant saving in utility usage going forward. The system will need to show live data that will present savings made and how the system is functioning. The system will also need to monitor and modify the pH wastewater discharge to meet consent limits. Installation of the system will not form part of this tender. There is also a requirement for This is to be delivered before March 31st 2024.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewalyes Description of renewals:Expansion of any site under NWSSP for this service within 12 months of the contract.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-01-17 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2024-01-17 Local time: 15:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any
contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the Procurement documents and
that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed responses after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of the All Wales Laundry Service.
7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the itt_107759
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:137398)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice:2023-12-18