United Kingdom-Cardiff: Scanners

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-006681/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Postal address: 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
Email: Michael.Veasey@wales.nhs.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Scanners

Reference number: AW100
II.1.2) Main CPV code: 44316400
II.1.3) Type of contract Supplies
II.1.4) Short Description:
Purchase of 3 x IBML Fusion 7300 document scanners.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:554928
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Replacement of 3 IBML Image Trac V document scanners with 3 IBML Fusion 7300 document scanners.
The selected supplier is the authorised IBML reseller and service agent for the territory of United Kingdom (& wider EMEA Europe, Middle East & Africa region).

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-12-17
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Kodak Alaris
Postal address: Hemel One, Boundary Way
Town: Hemel Hempstead
Postal code: HP27YU
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(WA Ref:117115)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5) Date of dispatch of this notice:
2022-03-11

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The selected supplier, Kodak Alaris Limited, is the authorised IBML reseller and service agent for the territory of United Kingdom (& wider EMEA Europe, Middle East & Africa region).
Section 5b of the PCR 2015 states that:
The negotiated procedure without prior publication may be used for public supply contracts for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
In this case, the replacement of the scanners from an alternative source would be subject to technical and economic risks including but not limited to the reconfiguration of hardware and software elements as well as business continuity.