UNITED KINGDOM-Cardiff: Wales National Workforce & Reporting System (WNWRS)

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-005442/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Regulation of procurement: Not applicable
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
Telephone: +44 1443848585
Email: gareth.rees9@wales.nhs.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Wales National Workforce & Reporting System (WNWRS)
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
A software solution for the provision of a National Workforce & Reporting System, ensuring a safe platform for GP Practices to provide workforce information for reporting and analysis purposes.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:200000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement
The provision of a workforce and reporting software package is required to enable NHS Wales to electronically manage Primary Care workforce information for reporting, analysis and planning purposes. The software package is required to be implemented before the end of March 2021 to ensure continuity of service.
The following are essential features of the software.
– Provision of a fully hosted service in a secure environment.
– Dedicated telephone & email support – tier support system.
– Data migration from existing service.
– Existing WNWRS functionality.
– Monthly upload to reporting module.
– Welsh language functionality.
– Extend functionality to additional user groups.
– Provision of dedicated customer services manager.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: AW074
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-03-17
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Argyle IT Consulting Limited
Postal address: 127 Church Road
Town: London
Postal code: W7 3BJ
Country: United Kingdom
Nuts code: UK
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
(WA Ref:109159)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5) Date of dispatch of this notice:
2021-03-17

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Due to unforeseen circumstances the existing procurement route for the provision of this service has become unavailable at short notice. It is critical that the service is maintained to provide uninterrupted ability to provide Primary Care workforce information for reporting, analysis and planning.
The agreement to supply the current software package is required for up to 24 months and is required to be implemented before the end of March 2021. Therefore, this will allow further work to be carried out on the development of additional functional requirements to meet all stakeholder requirements and adhere to Welsh Government guidance policies within the contract period.
A competitive tender exercise will be undertaken before the expiry of this agreement in March 2023 which will also reflect the development of the additional functional requirements required to be undertaken.