United Kingdom-Coleraine: Finance System

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-014026/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: University of Ulster
National registration number: NIC100166
Postal address: Block X Room X031, Cromore Road
Town: Coleraine
Postal code: BT52 1SA
Country: United Kingdom
Contact Person: Paula foherty
Telephone: +44 2871675468
Email: p.doherty@ulster.ac.uk
Internet address(es):
Main address: www.ulster.ac.uk

Additional information can be obtained from:
the above mentioned address
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Finance System

Reference number: project_28136 pqq_4530
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Finance System
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 48400000
Main CPV code: 48440000
Main CPV code: 48450000
Main CPV code: 48490000
Main CPV code: 48600000
Main CPV code: 48800000
Main CPV code: 48900000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
The Service Provider will provide a Finance System which supports the smooth operation of the University’s core education role, across three of its four campus locations in Belfast, Coleraine & Derry

II.2.4) Description of the procurement
Ulster University intends to commence a procurement exercise for new Finance System later this year.
In line with the PIN advertised on TED, Ulster University is carrying out market research to understand the current marketplace for an end-to-end financial and procurement system to replace our existing financial system.
The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for a Finance System.
The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for a Finance System.
It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published.
Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes.
This RFI is intended as an awareness, communication, and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.
The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for a Finance System.
The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for a Finance System.
It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published.
Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes.
This RFI is intended as an awareness, communication, and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.
The indicative timetable for the main stages of the procurement process is anticipated to be as follows: The University anticipates awarding contract at the end of 2024 and plans to go live between January and June 2026.
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2024-09-02
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform under project_28136 pqq_4530. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website:
sourcingni.bravosolution.co.uk/web/login.shtml.
This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 30 May 2024.
The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity.
The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the selection criteria that will be set out in the
procurement documents, in order to be considered for the next stage (award stage) of the procurement process.

VI.5) Date of dispatch of this notice:2024-05-01