United Kingdom-DURHAM: NEPO214 Grounds Maintenance, Plant and Handheld Equipment

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-009554/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Postal address: Durham County Council,C/o Ros Layfield, Legal & Democr
Town: DURHAM
Postal code: DH15UL
Country: United Kingdom
Contact Person: Sarah Brown
Telephone: +44 1916380040
Email: fleet@nepo.org
Internet address(es):
Main address: www.nepo.org

The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:www.nepo.org
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.nepo.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NEPO214 Grounds Maintenance, Plant and Handheld Equipment

Reference number: NEPO214
II.1.2) Main CPV code: 43325100
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) will are inviting tenders for organisations to participate in a 48 month Agreement for the supply of Grounds Maintenance Equipment, Plant and Handheld Tools on a purchase or hire (with or without operator) basis.
The Agreement will be used by NEPO, and may also be used by all Local Authorities and other contracting authorities located in the United Kingdom.
The Agreement will be available to all current and future members of the Procurement Partnership Limited’s (TPPL) buying club. A list of TPPL members can be obtained from
The Agreement will also be available to all members and associate members of the NEPO. A list of members of NEPO is available here () and a full list of associate members is available here
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be
considered for this Framework must register their expression of interest and submit a tender
through the NEPO eTender System. If not already registered, candidates should register on
the NEPO eTender system at
Tenders must be submitted using the link above. Tenders submitted via post or email
methods will not be accepted. If you require time-critical assistance on submitting your
Tender please contact the System Support Team on 0330 0050352. For non time-critical
issues, such as passwords, general account queries and location of information etc, please
contact Proactis Supplier Support Helpdesk Ticketing System
() and select ProContract V3 support. You will then need to log
in or submit a ticket to register your issue. Alternatively, you can email
ProContractSuppliers@proactis.com this will automatically log a support ticket on the
Proactis Supplier Support Helpdesk.
II.1.5) Estimated total value:
Value excluding VAT: 125000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Grounds Maintenance Equipment

Lot No:1
II.2.2) Additional CPV code(s)
16000000, 34144000, 43325100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
Purchase of variety of grounds maintenance equipment, including but not limited to walk behind mowers, ride on mowers, walk behind / ride-on rollers, tractor driven mowers, utility vehicles / quad bikes, spreaders/sprayers, compact tractors, trailers, woodchippers/shredders, stump grinders, pressure washing machines (including graffiti removal washers) both towed and vehicle-mounted, golf course maintenance equipment (and golf buggies), and equipment associated with bereavement services. All types of agricultural equipment including, but not limited to, combined harvesters, bailers, agricultural trailers, tractors, implements, and attachments may also be purchased.
Equipment supplied may include alternatively powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions.
The Lot will also include the options to offer spare parts and maintenance contract services.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 60000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Plant Equipment

Lot No:2
II.2.2) Additional CPV code(s)
34140000, 42415100, 42415110, 42415200, 42415210, 42415310, 43200000, 43300000, 44211000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
Purchase of a variety of plant equipment including, but not limited to dumpers, loaders, rubber ducks, excavators (compact, mini, midi), tracked excavators, backhoe loaders, wheeled loaders, telescopic handlers. All types of industrial and all-terrain fork lifts to include gas, electric and gasoline. Wheeled excavators, skidsteer loaders and all types of static, mobile and vehicle mounted generators. Access platforms wheel, mechanical and vehicle mounted. Site cabins / buildings / toilets, lighting, static and mobile platforms. Air conditioning and heating units static, both mobile and vehicle mounted. Materials handling equipment.
Equipment supplied may include alternative powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions.
The Lot will also include the options to offer spare parts and maintenance contract services.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 30000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Handheld tools and equipment

Lot No:3
II.2.2) Additional CPV code(s)
16310000, 42650000, 43830000, 44511000, 44512000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
Purchase of the full range of handheld tools and accessories (e.g. batteries), including but limited to all electrical and mechanical tools and building or construction tools and equipment (e.g. chainsaws, blowers, strimmers, hedge cutters, rollers, drills, saws, sanders, routers, nail guns etc).
The Lot will also include the options to offer spare parts and maintenance contract services.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 10000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Hire of equipment with and without operator

Lot No:4
II.2.2) Additional CPV code(s)
43830000,
Supplementary CPV code: PA0144511000,
Supplementary CPV code: PA0144512000,
Supplementary CPV code: PA0145500000, 60180000, 77111000, 77112000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
Hire of all categories and types of equipment offered under lots 1 to 3, and with additional tools/equipment such as access towers, cement mixers, tile saws, dehumidifiers, heaters, lighting, and other equipment that may be required on hire by members, such as welfare/site cabins, traffic management. Certain Grounds and Plant equipment may be hired on a with or without operator basis. Hire may be on a short or long-term basis.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 25000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:135IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2021/S 000-029341
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2022-05-23 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2022-05-23 Local time: 12:05

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:

Register.pdf

A complete list of permissible users is shown on the NEPO website below:

VI.4) Procedures for review
VI.4.1) Review body
Official name: NEPO
Postal address: Northern Design Centre
Town: Gateshead
Country: United Kingdom
E-mail: fleet@nepo.org
VI.5) Date of dispatch of this notice:2022-04-08