United Kingdom-DURHAM: NW2431 – Supply of Office Furniture

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-024852/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: NORTHUMBRIAN WATER GROUP LIMITED
National registration number: Company Registration Number: 2366703
Postal address: Northumbria House,Abbey Road, Pity Me
Town: DURHAM
Postal code: DH15FJ
Country: United Kingdom
Contact Person: Stacey Dixon
Email: expressions@nwl.co.uk
Internet address(es):
Main address: www.nwl.co.uk

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted
electronically via:
I.6) Main activity:
Water

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: NW2431 – Supply of Office Furniture
Reference number: NW2431
II.1.2) Main CPV code: 39000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Northumbrian Water Limited (NWL), which includes Essex & Suffolk Water (ESW) are reviewing the supply arrangements for their on-going requirements for Furniture.
NWL are looking to set up a series of contracts for office furniture, to commence on the 1 March 2023 for three years, with the option to extend for a further two years.
The contracts will include day to day requirements, such as standard desks, standard office chairs, stackable meeting room chairs, various sized tables for meeting rooms, filing cabinets, screens, lockers and mess room furniture for depots (this is not an exhaustive list).
In addition, we have a number of areas within NWL that also require furniture: Restaurants, Receptions and Breakout Areas.
A number of refurbishments have been carried out over the last few years across our sites, some of which are still on-going. It is envisaged over the life of these contracts there may be other refurbishments to be completed. Any upgrade projects may also include an element of design work.
The requirement is being tendered in 2 Lots.
Lot 1 – Chairs
Lot 2 – Furniture
NWL are looking to contract with one supplier for Lot 1 and two suppliers for Lot 2.
Suppliers may apply for one or both lots.

II.1.5) Estimated total value
Value excluding VAT: 500000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: yes
Tenders may be submitted forall lots
II.2) Description
II.2.1) Title: Lot 1 – Chairs

Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 39112000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
This lot covers the purchase of standard desk chairs; stackable meeting room chairs and canteen chairs.
NWL currently purchase the following:
Office chairs
– JOY Task Chair
– GO Task Chair
– XRE2 Task Chair
– ISP Task Chair
Meeting Room chairs
– X10 Meeting Chair
Canteen chairs
– Frovi Groovy Chair
NWL are willing to accept alternative chairs, as long as they are of an equivalent standard.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 125000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:60
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Furniture

Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 39000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
NWL are looking to set up a series of contracts for furniture (excluding chairs), with a maximum of two suppliers.
The contracts will include day to day requirements, such as standard desks, various sized tables for meeting rooms, filing cabinets, screens, lockers and mess room furniture for depots (this is not an exhaustive list).
In addition, we have a number of areas within NWL that also require furniture: Restaurants, Receptions and Breakout Areas.
A number of refurbishments have been carried out over the last few years across our sites, some of which are still on-going. It is envisaged over the life of these contracts there may be other refurbishments to be completed. Any upgrade projects may also include an element of design work.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 375000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:60
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.6) Deposits and guarantees required:
Parent Company Guarantees and Performance Bonds may be requested as part of the award

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
This will be advised as part of the tender stage

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.4) Information about the reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:2022-09-20 Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: EN

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.3) Additional information:Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called “Ariba”.
Expressions of interest must be sent to the e-mail address expressions@nwl.co.uk, before the deadline date of 12 noon on Tuesday, 20 September 2022.
Once your expression of interest has been received (with the details as requested below), you will be given access to the Ariba portal within 48 hours from request (where possible) to complete a Pre-Qualification Questionnaire (PQQ). The invitation will be sent to the email address provided and will contain a link to access the Ariba portal.
The deadline for completion of the PQQ is 12 noon on Friday, 23 September 2022.
When sending expression of interest, please provide the following information:
1) Full company name;
2) Email address of the person you would want the Ariba portal link to be sent to;
3) Details of the person responsible for this tender (Name, Job Title, Tel.)

VI.4) Procedures for review
VI.4.1) Review body
Official name: TBC
Town: TBC
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-09-05