United Kingdom-Edinburgh: Cleaning Products

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2019/S 251-621613/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
Postal code: EH12 9EB
Country: United Kingdom
Contact Person: Iain Main
Telephone: +44 1698794586
Email: iain.main@nhs.net
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Cleaning Products

Reference number: NP713_19
II.1.2) Main CPV code: 39830000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The supply of cleaning products used extensively across NHS Scotland health boards estate.
II.1.5) Estimated total value:
Value excluding VAT: 3000000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: Yes
II.2) Description:
II.2.1) Title: Cleaning Consumables

Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 39830000
Main CPV code: 39831200
Main CPV code: 39831210
Main CPV code: 39831220
Main CPV code: 39831300

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement
The use of cleaning consumables across the acute NHS Scotland estate (via single point supplier delivery to NHS Scotland National Distribution Centre).
Mandatory items included in this lot are:
— alcohol based daily hard surface cleaner 5 litre,
— automatic dishwash rinse additive for all water areas concentrate sizes between 3 and 7 litre,
— deepclean degreaser sanitiser 5 lt,
— detergent dishwashing machine 5 lt concentrated liquid,
— detergent hand wash 5 lt concentrated liquid,
— washing powder biological sizes between 5 kg and 10 kg,
— washing up liquid between 700 ml and 1 lt concentrated,
— washing up liquid bactericidal neutral detergent concentrated 5 lt.
II.2.5) Award criteria

II.2.1) Title: Disposable/Reusable Round Head Mops and Handles

Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 39830000

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement
The use of disposable/reusable round head mops and handles across the acute NHS Scotland estate(via single point supplier delivery to NHS Scotland National Distribution Centre).
Mandatory items included in this lot are:
— aluminium colour coded mop handle blue,
— aluminium colour coded mop handle green,
— aluminium colour coded mop handle red,
— aluminium colour coded mop handle yellow,
— mop head 14in hygiene socket blue 180 grm launderable,
— mop head 14in hygiene socket green 180 grm launderable,
— mop head 14in hygiene socket red 180 grm launderable,
— mop head 14in hygiene socket white 180 grm launderable,
— mop head 14in hygiene socket yellow 180 grm launderable,
— mop head disposable blue 100 grm,
— mop head disposable green 100 grm,
— mop head disposable red 100 grm,
— mop head disposable white 80 grm,
— mop head disposable yellow 100 grm.
II.2.5) Award criteria

II.2.1) Title: Disposable/Reusable Flat Head Mops and Handles

Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 39830000

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement
The supply of disposable/reusable flat head mops and handles across the acute NHS Scotland estate (via single point supplier delivery to NHS Scotland National Distribution Centre).
Mandatory items included in this lot are:
Flathead mop holder (30 cm — 40 cm);
Aluminium flathead mop handle (with equivalent colour coding system) — see attached compliance declaration document;
Flathead mop cover launderable (with appropriate blue colour coding system);
Flathead mop cover launderable (with appropriate green colour coding system);
Flathead mop cover launderable (with appropriate yellow colour coding system);
Flathead mop cover launderable (with appropriate red colour coding system).
II.2.5) Award criteria

II.2.1) Title: Disinfectant Products

Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 24455000
Main CPV code: 39830000

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement
The supply of disinfectant products across the acute NHS Scotland estate(via single point supplier delivery to NHS Scotland National Distribution Centre).
Mandatory items included in this lot are:
— cleaning and disinfectant tablets 1,7 g (supplied in a tub — max qty 200 tablets/tub),
— dilution bottle 1 litre,
— disinfectant sanitiser powder 500 g (Tub),
— disinfectant tablets 1,7 g (supplied in a tub — max qty 200 tablets/tub),
— disinfectant tablets 4,5 g — 5 g (supplied in a tub — max qty 200 tablets/tub).
II.2.5) Award criteria

II.2.1) Title: Additional Products

Lot No:5
II.2.2)Additional CPV code(s)
Main CPV code: 39830000

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement
Any supplier successful in Lots 1 and 4 will be allowed to provide their full portfolio from within that lot — outside of core mandatory list — to create an additional shopping list option.
The use of these products across the acute NHS Scotland estate (via single point supplier delivery to NHS Scotland National Distribution Centre).
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2020-03-31
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
This PIN (Prior Information Notice) sets out the intentions of the proposed procurement and will include the following mandatory minimum standards that suppliers must comply with in order to participate:
— BSI ISO9001 accreditation,
— where applicable products will be required to be in accordance and compliant with COSHH regulations,
— where applicable products will be required to be in accordance and compliant with REACH (EC1907/2006) directive,
— where applicable products will be required to be in accordance and compliant with BS EN 13697 directive,
— where applicable products will be required to be in accordance and compliant with the NHS Health Protection Scotland National Colour Coding Scheme,
— where applicable products will be required to be in accordance and compliant with BS EN 1276 (Bacterial activity tests for domestic products) directive,
— where applicable products will be required to be in accordance and compliant with BS EN 13704 (Sporadical activity tests for domestic products) directive,
— where applicable, the supplier must confirm product compatibility (i.e. mop head to handle),
— support all products within each lot (note suppliers may bid for individual or a combination of lots),
— provide products on a fully delivered basis to the national distribution centre based in Larkhall, Scotland,
— provide evidence of a full sustainable/ethical procurement policy and demonstrated audit activity.
The minimum standards included above will not change, however all interested parties should be aware and acknowledge that the final product portfolio of mandatory items (per lot) detailed within the tender may vary to those outlined within this PIN.
Documentation for completion in relation with these minimums and directives are included within this PIN and should be completed accordingly.
For any questions/clarifications in the first instance regarding the completion of the template (or general procurement process) — please contact:
Kenneth Wark
NDC Supplier Coordinator
Email: nss.pcfndccategory@nhs.net
Tel. 01698 794546
Specific information in relation to the attachments included within this notice:
Attachment 1: Reference 2019-12-27 NP713 Compliance Declaration
Attachment 2: Reference 2019-12-27 NP713 Procurement Prioritisation Tool
Both attachments above will require review, completion and return by 17.00 BST on 10.1.2020 via email to nss.pcfndccategory@nhs.net
Specific information in relation to the products listed within attachment 1, NP713 Compliance Declaration:
Where applicable, data sheets for each of the relevant products should be forwarded via email to nss.pcfndccategory@nhs.net
In all cases the response email subject title should refer to NP713_19 Cleaning Products — PIN Document Return.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at
(SC Ref:603409)

VI.5) Date of dispatch of this notice:2019-12-30