United Kingdom-Flintshire: Social Services Client Information System

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-018850/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Flintshire County Council
Postal address: County Hall, Mold
Town: Flintshire
Postal code: CH7 6NA
Country: United Kingdom
Telephone: +44 1352701814
Email: procurement@flintshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Denbighshire County Council
Postal address: Wynnstay Road
Town: Ruthin
Postal code: LL15 1YN
Country: United Kingdom
Telephone: +44 1824712612
Email: procurement@denbighshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Social Services Client Information System
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Flintshire County Council and Denbighshire County Council are looking to procure an integrated Social Services Client Information System to be used for recording data, case management and performance management.
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 48000000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Flintshire and Denbighshire

II.2.4) Description of the procurement
The Authorities require a cloud based solution hosted externally to the Council but based in the UK. The system is required to be implemented to enable social services and associated services to manage all areas of case and performance management, including actions, measures and PIs.
The system will need to meet Welsh Language legislation and accessibility requirements.
The system must meet the requirements in the Social Services and Well Being Act (Wales) 2014
The need to modernise working practices is a high priority therefore the system would need to accommodate mobile working and provide the ability to access work remotely.
It is a requirement to be able to tailor the system to meet the needs of both Flintshire and Denbighshire County Council which will inevitably change over the duration of the contract. This includes the ability to create and customise user profiles with differing levels of access.
The system will need to manage and monitor all aspects of client information and case management easily without the requirement for the operator to depend on the use of any computer based coding language.
The system will facilitate the integration of data (data as defined by the Authority) from a range of sources which could include spreadsheets, SQL, or third party commercial products. Where APIs are required these would be designed by the contractor at the commencement of the contract and as necessary during the lifetime of contract, as an essential part of the product support expected from the contractor.
The system must have the capability to integrate with the Council’s Social Care Finance system allowing for the seamless and automated transfer of data such as client demographics or care plan data and suppliers will be required to details how this would function.
The system must be able to report on all the information contained within it. Any reporting function must have the ability to manipulate data and information, including narrative text on performance, without the dependency of needing any computer based coding language to extract it by the operator.
Reports and dashboards will need to be easily built by users using the system; they should be fully customisable with an interface that is simple to use; and flexible enough to be presented to any of the Authority’s stakeholders (internal or external). Reporting functions will be easily configured to include system and cloud/web dashboards and scorecards as well as reports that can be shared and communicated in a range of formats (e.g. PDF, Excel, presentation, HTML) and accessed from a range of devices (e.g. ipad, laptop).
The system must have the capability to be inter-operable with the Welsh Community Care Information System (WCCIS). Suppliers will be required to details how this would function.
II.2.5) Award criteria

II.2.14) Additional information: To express an interest please e-mail a short overview of your solution to procurement@flintshire.gov.uk by no later than 03/08/2022. Please ensure you only submit information that is relevant to the detail requested in the description above.

II.3) Estimated date of publication of contract notice:2022-10-28
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
(WA Ref:122970)

VI.5) Date of dispatch of this notice:2022-07-11