United Kingdom-Haverfordwest: Electrical materials

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 118-209710/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Pembrokeshire Housing Association
Postal address: Meyler House, St Thomas’ Green
Town: Haverfordwest
Postal code: SA61 1QP
Country: United Kingdom
Telephone: +44 1437763688
Email: judith.arnold@pembs-ha.co.uk
Nuts code: UKL1
Internet address(es):
Main address: www.pembs-ha.co.uk
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.etenderwales.bravosolution.co.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Electrical Materials.

Reference number: 2016/011
II.1.2) Main CPV code: 31681410
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Framework agreement for the supply of Electrical Materials for collection by the in-house maintenance team.
II.1.5) Estimated total value:
Value excluding VAT: 300000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
44111000

II.2.3) Place of performance
Nuts code: UKL1
Main site or place of performance:
Pembrokeshire.

II.2.4) Description of the procurement:
The Association is looking to appoint a framework of suppliers with a depot located within the County of Pembrokeshire for mainly same day collection of stock items as standard on the attached core list/pricing schedule and other non-core items which may be required on an ad-hoc basis.
II.2.5) Award criteria
Criteria below
Quality criterion -Name: Quality/Weighting:30
Cost criterion -Name: Price/Weighting:70
II.2.6) Estimated value:
Value excluding VAT: 340000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2016-04-01End: 2019-03-31
This contract is subject to renewalyes Description of renewals:Option to extend for a further 12 months.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: Any additional purchases outside the core list must be subject to trade discount.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-08-01 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2016-08-01 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:3 years.
IV.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information:
The Association is looking to appoint a framework of suppliers with a depot located within the County of Pembrokeshire for the Supply of Electrical Materials.
Same day collection of stock items included on the enclosed core list/pricing schedule will be required and collection of other non-core items which may be required on an ad-hoc basis.
Suppliers must have the capability to provide Impressed van stocks for the Direct Labour Services team (DLS) where stock may be required to be replenished on a daily basis.
As part of its ICT Strategy the Pembrokeshire Housing Group is implementing a mobile working and data collection system for its repairs service during 2016. The system will include modules for requisition, purchase orders, payments, GRN’s, etc., and will require interface with third party supply merchants for paperless procurement.
— Merchants will need the IT infrastructure to quickly process on-site van stock replenishment orders for the Direct Labour Services team (DLS).
— It is intended that our IT systems will be interfaced with Barclaycard so accurate data input at our supplier’s branches to a given format is essential (we may seek to apply an alternative method of data collection using an universal EDI interface directly with our suppliers).
— Merchants will need to provide tradesmen specific impressed / consignment van stocks
Card Acceptance and Levels of capability
Pembrokeshire Housing Group use a Visa Purchasing Card to pay for goods which is provided by Barclaycard and is a charge card issued through the VISA card scheme. Suppliers must be able to process card payments for all goods supplied to Level 3 capability.
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Work experience and training;
Participation in Community projects;
(WA Ref: 47285).
VI.4) Procedures for review
VI.4.1) Review body
Official name: Pembrokeshire Housing Association
Postal address: Meyler House, St. Thomas’ Green
Town: Haverfordwest
Postal code: SA61 1QP
Country: United Kingdom
Telephone: +44 1437763688
VI.5) Date of dispatch of this notice:2016-06-16