United Kingdom-Hengoed: Provision of Corporate and Education Technology and Associated Services

Type of document: Dynamic purchasing system
Country: United Kingdom
OJEU Ref: (2020/S 018-038919/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Dynamic purchasing system
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Contact Person: Ian Evans
Telephone: +44 1443863157
Email: evansi1@caerphilly.gov.uk
Fax: +44 1443863167
Internet address(es):
Main address: www.caerphilly.gov.uk
Address of the buyer profile:
Official name: Blaenau Gwent County Borough Council
Postal address: Municipal Offices, Civic Centre
Town: Ebbw Vale
Postal code: NP23 6XB
Country: United Kingdom
Telephone: +44 1495311556
Email: procurement@blaenau-gwent.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Bridgend County Borough Council
Postal address: Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Town: Bridgend
Postal code: CF31 4WB
Country: United Kingdom
Telephone: +44 1656642596
Email: procurementteam@bridgend.gov.uk
Internet address(es):
Main address: www.bridgend.gov.uk
Address of the buyer profile:
Official name: Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
Postal code: CF10 4UW
Country: United Kingdom
Telephone: +44 2920873732
Email: procurement@cardiff.gov.uk
Internet address(es):
Main address: www.cardiff.gov.uk
Address of the buyer profile:
Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
Postal code: SA31 1JP
Country: United Kingdom
Telephone: +44 1267234567
Email: procurement@carmarthenshire.gov.uk
Internet address(es):
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile:
Official name: Cyngor Sir Ceredigion County Council
Postal address: Canolfan Rheidol, Rhoddfa Padarn
Town: Aberystwyth
Postal code: SY23 3UE
Country: United Kingdom
Telephone: +44 1970633050
Email: caffael@ceredigion.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
Postal code: LL32 8DU
Country: United Kingdom
Telephone: +44 1492574000
Email: procurement@conwy.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Denbighshire County Council
Postal address: Wynnstay Road
Town: Ruthin
Postal code: LL15 1YN
Country: United Kingdom
Telephone: +44 1824712612
Email: procurement@denbighshire.gov.uk
Internet address(es):
Main address: www.denbighshire.gov.uk
Address of the buyer profile:
Official name: Flintshire County Council
Postal address: County Hall, Mold
Town: Flintshire
Postal code: CH7 6NA
Country: United Kingdom
Telephone: +44 1352701814
Email: procurement@denbighshire.gov.uk
Internet address(es):
Main address: www.flintshire.gov.uk
Address of the buyer profile:
Official name: Cyngor Gwynedd Council
Postal address: Uned Caffael/Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel/Council Offices, Shirehall Street
Town: Caernarfon
Postal code: LL55 1SH
Country: United Kingdom
Telephone: +44 1286679787
Email: caffael@gwynedd.llyw.cymru
Internet address(es):
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile:
Official name: Isle of Anglesey County Council
Postal address: Isle of Anglesey County Council, Council Offices, Llangefni
Town: Anglesey
Postal code: LL77 7TW
Country: United Kingdom
Telephone: +44 1248750057
Email: procurement@anglesey.gov.uk
Internet address(es):
Main address: www.anglesey.gov.uk
Address of the buyer profile:
Official name: Merthyr Tydfil County Borough Council
Postal address: Unit 5, Triangle Business Park, Pentrebach
Town: Merthyr Tydfil
Postal code: CF48 4TQ
Country: United Kingdom
Telephone: +44 1685725000
Email: procurement@merthyr.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Monmouthshire County Council
Postal address: PO Box 106
Town: Caldicot
Postal code: NP26 9AN
Country: United Kingdom
Telephone: +44 1633644644
Email: contact@monmouthshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Neath Port Talbot County Borough Council
Postal address: Civic Centre
Town: Port Talbot
Postal code: SA13 1PJ
Country: United Kingdom
Telephone: +44 1639763929
Email: procurement@npt.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
Postal code: NP20 4UR
Country: United Kingdom
Telephone: +44 1633656656
Email: procurement@newport.gov.uk
Internet address(es):
Main address: www.newport.gov.uk
Address of the buyer profile:
Official name: Pembrokeshire County Council
Postal address: County Hall, Haverfordwest
Town: Pembrokeshire
Postal code: SA61 1TP
Country: United Kingdom
Telephone: +44 1437775905
Email: nigel.morgan@pembrokeshire.gov.uk
Fax: +44 1437776510
Internet address(es):
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile:
Official name: Powys County Council
Postal address: County Hall
Town: Llandrindod Wells
Postal code: LD1 5LG
Country: United Kingdom
Telephone: +44 1597826000
Email: procurement@powys.gov.uk
Internet address(es):
Main address: www.powys.gov.uk
Address of the buyer profile:
Official name: City and County of Swansea
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Telephone: +44 1792636000
Email: procurement@swansea.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Torfaen County Borough Council
Postal address: Civic Centre, Pontypool
Town: Torfaen
Postal code: NP4 6YB
Country: United Kingdom
Telephone: +44 1495762200
Email: stephen.chambers@torfaen.gov.uk
Internet address(es):
Main address: www.torfaen.gov.uk
Address of the buyer profile:
Official name: Vale of Glamorgan Council
Postal address: Civic Offices, Holton Road
Town: Barry
Postal code: CF63 4RU
Country: United Kingdom
Telephone: +44 1446709767
Email: procurement@valeofglamorgan.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Wrexham County Borough Council
Postal address: Commissioning Procurement and Contract Management Unit, Lampbit Street
Town: Wrexham
Postal code: LL11 1AR
Country: United Kingdom
Telephone: +44 1978292792
Email: procurement@wrexham.gov.uk
Internet address(es):
Main address: www.wrexham.gov.uk
Address of the buyer profile:
Official name: Rhondda Cynon Taf CBC
Postal address: The Pavilions, Clydach Vale
Town: Tonypandy
Postal code: CF40 2XX
Country: United Kingdom
Telephone: +44 1443
Email: purchasing@rctcbc.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
Postal code: CF10 3NQ
Country: United Kingdom
Telephone: +44 3000255720
Email: catrin.redknap@gov.wales
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Corporate and Education Technology and Associated Services

Reference number: CCBC/DPS1002757/20/IE
II.1.2) Main CPV code: 30000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Caerphilly County Borough Council (‘Caerphilly CBC’), working in conjunction with the Welsh Government and all 22 local authorities in Wales is seeking to establish a dynamic purchasing system (DPS) for the provision of corporate and education technology, products and associated services for all local authorities and maintained schools in Wales.
II.1.5) Estimated total value:
Value excluding VAT: 200000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: End User Devices

Lot No:2
II.2.2) Additional CPV code(s)
30000000, 30210000, 30213100, 30213200, 30213300, 30231000, 30231100, 30200000, 30212000, 30212100, 30213000, 30213500, 30216110, 30230000, 30231200, 30231300, 30231320, 30232000, 30232100, 30232110, 30232130, 30232140, 30232150, 30233150, 30233151, 30233180, 30233190, 30236000, 30236200, 30237200, 30237210, 30237300, 30237450, 30237460, 30237461, 30237470, 30237475, 32321300, 32322000, 32323100, 32323000, 32323200, 32351100, 30231310

II.2.3) Place of performance
Nuts code: UKL
Main site or place of performance:Within all Local Authorities across Wales.
II.2.4) Description of the procurement:
This lot is aimed at offering a range of devices used throughout local authorities and schools, from learners, teachers devices to lab/IT suite devices.
The products and associated services will include (but not be limited to):
— Windows and Google,
— ‘Cloud’ Device (Convertible and Clamshell options,
— ‘Rich’ Device (Convertible and Clamshell options),
— ‘Enterprise’ Device (Convertible and Clamshell options),
— Apple,
— ‘Cloud’ Device (Tablet and Clamshell options),
— ‘Rich’ (Tablet, Clamshell and Desktop options),
— ‘Enterprise’ Device (Clamshell and Desktop options).
Specific end user devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:Caerphilly CBC intends for the DPS to run for a period of 5 years from February 2020. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 999
Objective criteria for choosing the limited number of candidates: The envisaged number of supplier that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via Caerphilly CBC’s e-tendering portal-Proactis Plaza (‘e-tendering portal-Proactis Plaza’)
Caerphilly CBC’s full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: Caerphilly CBC reserves the right to utilise the DPS for any end user devices for all local authorities and schools within Wales during the validity period of the DPS. Suppliers will be required to provide a End User Devices and associated services including but not limited to the common procurement vocabulary codes listed in the relevant section of this notice.
Specific end user devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Core Infrastructure and Wired/Wireless Networking

Lot No:1
II.2.2) Additional CPV code(s)
32413100, 32410000, 31154000, 32400000, 32420000, 32421000, 30000000, 30200000, 30230000, 30232000, 30236000, 30236200, 30237110, 30237200, 30237300, 31156000, 32412000, 32412110, 32412120, 32413000, 32415000, 32416000, 32416100, 32417000, 32422000, 32423000, 32424000, 32425000, 32426000, 32427000, 32428000, 32430000, 32546000, 32546100, 32552410, 32560000, 32561000, 32562000, 32562100, 32562200, 32562300, 32570000, 32571000, 32572000, 32572100, 32572200, 32572300, 32573000, 32580000, 32581000, 32581100, 32581110, 32581120, 32581130, 48820000, 48821000, 48822000, 48823000, 48824000, 48825000

II.2.3) Place of performance
Nuts code: UKL
Main site or place of performance:Within all Local Authorities across Wales.
II.2.4) Description of the procurement:
This lot is aimed at local authorities and schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.
The products and associated services will include (but not be limited to):
— data network cabinets,
— switches (core and edge),
— routers,
— uninterruptable power supply (UPS),
— patch cables (copper and fibre),
— wireless LAN controllers and access points together with associated products and services linked to Core Infrastructure and Wired/Wireless Networking, which must include associated product licencing,
— servers.
The specific technology products and associated services for core infrastructure and wired/wireless networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:Caerphilly CBC intends for the DPS to run for a period of 5 years from February 2020. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 999
Objective criteria for choosing the limited number of candidates: The envisaged number of supplier that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via Caerphilly CBC’s e-tendering portal-Proactis Plaza (‘e-tendering portal-Proactis Plaza’)
Caerphilly CBC’s full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: Caerphilly CBC reserves the right to utilise the DPS for any core infrastructure and wired/wireless networking for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of core infrastructure and wired/wireless networking products and associated services including but not limited to the common procurement vocabulary codes listed in the relevant section of this notice.
The specific technology products and associated services for core infrastructure and wired/wireless networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
The procurement involves the setting up of a dynamic purchasing system
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:Caerphilly CBC reserves the right to utilise electronic auctions during the validity period of the DPS.
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-02-26 Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2020-03-02
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include:
Device management, patch management and caching – core services needed to maximise the efficiency of local authorities and schools internet connections. The products and associated services will include (but not be limited to), device management services and caching services.
Software – key software and services used by local authorities; teachers and learners.
Teaching and learning/digital practitioner tools – peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to):
— device casting,
— AV equipment,
— digital projection,
— intelligent whiteboards,
— intelligent TV screens.
Curriculum delivery and support – services needed by practitioners to utilise and exploit the ICT equipment in the classroom.
The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached supplier guidance document and specifically Section 10 for the registration process.
Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC, please refer to Appendix 2 of the attached supplier guidance document for further information.
Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:
The Well-being of Future Generations (Wales) Act is about improving the social, economic, environmental and cultural well-being of Wales. It will make the public bodies listed in the Act think more about the long-term, work better with people and communities and each other, look to prevent problems and take a more joined-up approach. This will help us to create a Wales that we all want to live in, now and in the future.
To make sure we are all working towards the same vision, the Act puts in place 7 well-being goals. Public bodies need to make sure that when making decisions, they take into account the impact they could have on people living their lives in wales in the future.
1) A Prosperous Wales;
2) A Resilient Wales;
3) A Healthier Wales;
4) A More equal Wales;
5) A Wales of cohesive communities;
6) A Wales of vibrant culture and thriving welsh language;
7) A Globally responsible Wales.
Caerphilly CBC will aim to identify positive outcomes, which it will seek to achieve by working in partnership with Suppliers established on the DPS and secure Contracts to deliver against the requirements of the Act.
(WA Ref:99186)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address:
VI.5) Date of dispatch of this notice:2020-01-24