United Kingdom-Hertford: Motor vehicles

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 156-282296/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Hertfordshire County Council
Postal address: County Hall, Pegs Lane
Town: Hertford
Postal code: SG13 8DQ
Country: United Kingdom
Email: tenders@tppl.co.uk
Nuts code: UKH23
Internet address(es):
Main address:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Hertfordshire County Council & TPPL Vehicle Contract Hire Framework — HCC1608933.
II.1.2) Main CPV code: 34100000
Supplementary CPV code:
PA02
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Hertfordshire County Council invites tenders for a 48 month framework for the provision of contract hire of vehicles. The Agreement will be used by the Council and may also be used by all Local Authorities and other contracting authorities in the United Kingdom, lists of all organisations which can access the framework are provided within the Lot sections of this notice. The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from
The framework will consist of five lots:
1.Passenger Cars
2.LCVs up to 7.5t
3.MCVs 7.5t to 12.5t
4.Accessible/non-accessible Welfare buses: Van, OEM and coach-built up to 17 seats
5.Sweepers: Sub-compact, compact, mid-size and truck-mounted (up to 18t)
Additional vehicles and services that may not be easily identifiable in this notice can be specified at mini-competition.
II.1.5) Estimated total value:
Value excluding VAT: 250000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:Bidding organisations can bid on any combination of lots and be successful in one, several or all of the lots they have bid upon depending on the results of the evaluation process.

II.2) Description
II.2.1) Title: Passenger Cars

Lot No:1
II.2.2) Additional CPV code(s)
34110000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UNITED KINGDOM.

II.2.4) Description of the procurement:
Lot 1: Contract Hire of Passenger Cars including Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas),Hydrogen and Bio fuels.
Within this lot successful economic operators are able to provide as part of contracts awarded appropriate and relevant ancillary services including (but not limited to) livery, telematics, racking, maintenance services, mobile communications, and vehicle/body/chassis conversions.
Successful suppliers (‘Supplier’) appointed to the framework will be required to integrate with an online quotation system.
Additional vehicles and services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
The Agreement is accessible by all local authorities in England, Scotland, Northern Ireland and Wales, a list of which may be found here:

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL)buying club. A list of members of TPPL can be obtained from
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 80000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Subject to satisfactory performance this framework will be renewed in 4 years/48 months from award.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Tender is to be completed and submitted online only via the Delta system:
If you experience any technical difficulties from accessing the above url, then please contact the DeltaeSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.2.1) Title: Light Commercial Vehicles up to 7.5t

Lot No:2
II.2.2) Additional CPV code(s)
34136000, 34131000, 34134000, 34139000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UNITED KINGDOM.

II.2.4) Description of the procurement:
Lot 2: Contract Hire of Light Commercial Vehicles (LCVs) up to 7.5t including Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Bio fuels. The lot also covers body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type required.
Within this lot successful economic operators are able to provide appropriate and relevant ancillary services including (but not limited to) livery, telematics, racking, maintenance services, mobile communications, and vehicle/body/chassis conversions.
Successful suppliers (‘Supplier’) appointed to the framework will be required to integrate with an online quotation system.
Additional vehicles and services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Other vehicles and services that are related to the focus of this Agreement are expected to be provided within the closest relevant Lot(s).
The Agreement is accessible by all local authorities United Kingdom:

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 85000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Subject to satisfactory performance this framework will be renewed in 4 years/48 months from award.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Tender is to be completed and submitted online only via the Delta system:
If you experience any technical difficulties from accessing the above url, then please contact the DeltaeSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.2.1) Title: Medium Commercial Vehicles (MCVs) from 7.5t to 12.5t

Lot No:3
II.2.2) Additional CPV code(s)
34130000, 34140000, 34210000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UNITED KINGDOM.

II.2.4) Description of the procurement:
Lot 3: Contract Hire of Medium Commercial Vehicles (MCVs) from 7.5t to 12.5t including Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Bio fuels. The lot also includes vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all racking.
Within this lot successful economic operators are able to provide appropriate and relevant ancillary services including (but not limited to) livery, telematics, racking, maintenance services, mobile communications, and vehicle/body/chassis conversions.
Successful suppliers (‘Supplier’) appointed to the framework will be required to integrate with an online quotation system.
Additional vehicles and services that may not be easily identifiable as part of this tender document can be specified during call-off. Other vehicles and services that are related to the focus of this Agreement are expected to be provided within the closest relevant Lot(s).
The Agreement is accessible by all local authorities United Kingdom:

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 30000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Subject to satisfactory performance this framework will be renewed in 4 years/48 months from award.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Tender is to be completed and submitted online only via the Delta system:
If you experience any technical difficulties from accessing the above url, then please contact the DeltaeSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.2.1) Title: Accessible/non-accessible Welfare buses. Van, OEM and coach-built up to 17 seats

Lot No:4
II.2.2) Additional CPV code(s)
34120000, 34115200

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UNITED KINGDOM.

II.2.4) Description of the procurement:
Lot 4: Contract Hire of Welfare Buses up to 17 seats including Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuel. Accessible/non-accessible welfare buses will be van, OEM or coach-built.
Within this lot successful economic operators are able to provide appropriate and relevant ancillary services including (but not limited to) livery, telematics, racking, maintenance services, mobile communications, and vehicle/body/chassis conversions.
Successful suppliers (‘Supplier’) appointed to the framework will be required to integrate with an online quotation system.
Additional vehicles and services that may not be easily identifiable as part of this tender document can be specified during call-off. Other vehicles and services that are related to the focus of this Agreement are expected to be provided within the closest relevant Lot(s).
The Agreement is accessible by all local authorities United Kingdom:

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 30000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Subject to satisfactory performance this framework will be renewed in 4 years/48 months from award.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Tender is to be completed and submitted online only via the Delta system:
If you experience any technical difficulties from accessing the above url, then please contact the DeltaeSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.2.1) Title: Sweepers: Sub-compact, compact, mid-size and truck-mounted (up to 18t)

Lot No:5
II.2.2) Additional CPV code(s)
34144430

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UNITED KINGDOM.

II.2.4) Description of the procurement:
Lot 5: Contract Hire of Sweepers including pedestrian, sub-compact, compact, mid-size and truck-mounted (up to 18t). This includes Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuelled sweepers.
Within this lot successful economic operators are able to provide appropriate and relevant ancillary services including (but not limited to) livery, telematics, racking, maintenance services, mobile communications, and vehicle/body/chassis conversions.
Successful suppliers (‘Supplier’) appointed to the framework will be required to integrate with an online quotation system.
Additional vehicles and services that may not be easily identifiable as part of this tender document can be specified during call-off. Other vehicles and services that are related to the focus of this Agreement are expected to be provided within the closest relevant Lot(s).
The Agreement is accessible by all local authorities United Kingdom:

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 25000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Subject to satisfactory performance this framework will be renewed in 4 years/48 months from award.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Tender is to be completed and submitted online only via the Delta system:
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Any conditions are stated within the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Any conditions are stated within the procurement documents.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-09-12 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2016-09-12 Local time: 12:05 Place:TPPL Offices, opening conducted via Delta system.

Information about authorised persons and opening procedure:TPPL and HCC employees only.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:48 months from publication of this contract notice.
IV.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this contract notice. If the contracting authority takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any tenderer as a result.
The contracting authority undertakes to hold confidential any information provided in the proposal submitted, subject to the contracting authority’s obligations under the law including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The contracting authority will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The contracting authority reserves the right to carry out additional financial checks on all companies tendering for this Framework Agreement at any time during the procurement process to ensure that they continue to meet the contracting authority’s requirements and remain financially viable to fulfil the requirements.
Please note that there will be no form of exclusivity or volume that is guaranteed under the resultant Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
Bidders should be aware that due to the nature of the Agreement and Supplies provided, the Agreement formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Bidders should seek independent legal advice on the implications of this prior to submitting their tender submission, where appropriate.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2016811-PRO-8616951.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Hertfordshire County Council
Postal address: County Hall, Pegs Lane
Town: Hertford
Postal code: SG13 8DQ
Country: United Kingdom
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.5) Date of dispatch of this notice:2016-08-11