United Kingdom-Holywood: DFC NMNI Museum and Archive Grade Large Format Book and Table Scanners

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-029986/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Communities – National Museums NI
Postal address: 153 Bangor Road, Cultra
Town: Holywood
Postal code: BT18 OEU
Country: United Kingdom
Email: ssdadmin.cpd@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DFC NMNI Museum and Archive Grade Large Format Book and Table Scanners
II.1.2) Main CPV code: 30000000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
National Museums NI is awarding a four year DAC for a Museum and Archive Grade Large Format Book and Table Scanner. The estimated value of the four year DAC is £127,043.75.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:127043.75
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
NMNI has a duty to open up access to the national collection. Digitisation of the collections through photography and scanning is a key enabler and must be carried out to a high specification. A majority of the material, books, maps, herbarium specimens and plans are larger than standard off-the-shelf scanners can accommodate. The addition of the requirement to treat books with care to preserve delicate spines means the equipment required is highly specialised. NMNI have identified Zeutschel A2+ books scanners as the most appropriate for scanning the archival material and herbarium specimens. The Zeutschel OS16000 Advanced Plus HQ has a high resolution not readily available plus the unique ability to optically zoom during scanning which will prove invaluable in herbarium scanning where very small details need to be captured.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-12-02
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Genus IT
Postal address: The Genus Building, Hammond Close, Nuneaton,
Town: Warwickshire
Postal code: CV11 6RY
Country: United Kingdom
Email: ssdadmin@finance-ni.gov.uk
Nuts code:
Internet address: www.finance-ni.gov.uk
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement. competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued. regarding alleged breaches of the PCR 2015
Town: BELFAST
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Public Contract Regulations 2015 provide for aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. authority incorporates a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded..

VI.5) Date of dispatch of this notice:
2021-12-02

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
NMNI will rely on a derogation in this case (specifically Reg .32 2 b ii and iii) due to technical reasons as Genus IT is the sole UK Zeutschel and SMA products distributor of these highly specialised book and optical zoom scanners which will allow for extremely detailed image capture.