United Kingdom-Leeds: Furniture: Supply and Installation

Type of document: Contract Awards
Country: United Kingdom
OJEU Ref: (2018/S 249-575553/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871756
Email: a.hughes@neupc.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Southern Universities Purchasing Consortium
Postal address: Science and Technology Centre University of Reading Earley Gate, Whiteknights Road United Kingdom
Town: Reading
Postal code: RG6 6BZ
Country: United Kingdom
Contact Person: Jayne Thorn
Email: jayne.thorn@reading.ac.uk
Internet address(es):
Main address:
Official name: London Universities Purchasing Consortium
Postal address: Shropshire House, 179 Tottenham Court Road, Bloomsbury United Kingdom
Town: London
Postal code: W1T 7NZ
Country: United Kingdom
Contact Person: Darran Whatley
Email: d.whatley@lupc.ac.uk
Internet address(es):
Main address:
Official name: North Western Universities Purchasing Consortium
Postal address: Albert House 17 Bloom Street
Town: Manchester
Postal code: M1 3HZ
Country: United Kingdom
Contact Person: Sarah Dye
Email: sarah.dye@manchester.ac.uk
Internet address(es):
Main address:
Official name: Higher Education Purchasing Consortium Wales
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
Postal code: CF24 0DE
Country: United Kingdom
Contact Person: Howard Allaway
Email: h.allaway@wales.ac.uk
Internet address(es):
Main address:
Official name: Advanced Purchasing for Universities and Colleges
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
Postal code: FK8 2DZ
Country: United Kingdom
Contact Person: Andy Anderson
Email: aanderson@apuc-scot.ac.uk
Internet address(es):
Main address: !/members
Official name: The Crescent Purchasing Consortium
Postal address: Technology House, 2 Lissadel Street, Salford
Town: Manchester
Postal code: M6 6AP
Country: United Kingdom
Contact Person: Keeley Blackburn
Email: k.blackburn@thecpc.ac.uk
Internet address(es):
Main address:
Official name: The Universities Catering Organisation Purchasing
Postal address: The University Caterers Organisation Ltd, 20 Dale Street
Town: Manchester
Postal code: M1 1EZ
Country: United Kingdom
Contact Person: Nicola Mellor
Email: nicola.mellor@tuco.ac.uk
Internet address(es):
Main address:
Official name: North Eastern Universities Purchasing Consortium
Postal address: 103 Clarendon Road
Town: Leeds
Postal code: LS2 9DF
Country: United Kingdom
Contact Person: Mark Hayter
Email: m.r.hayter@leeds.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Furniture: Supply and Installation

Reference number: FFE2005NE
II.1.2) Main CPV code: 39100000
II.1.3) Type of contract Supplies
II.1.4) Short Description: NEUPC seeks to establish a framework agreement for the supply and installation of furniture within the memberships of the named purchasing consortia across a range of environments defined by the 10 lots described in the Information about lots section of this notice.
Associated services including but not limited to interior design, space planning, technical drawings and project management will be in scope of the framework.
The framework agreement will be made available for use by the listed consortia and all their respective member institutions, regardless of whether or not they are to be defined as contracting authorities for the purpose of The Public Contracts Regulations 2015.
Membership of the consortia may be subject to change due to strategic realignment or the inclusion of new members.
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:268125000
Currency:GBP
II.2) Description
II.2.1) Title: Furniture — Office, Classroom, Breakout, Reception, Meeting, Conference, Café, Bistro.
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 39000000
Main CPV code: 39100000
Main CPV code: 39130000
Main CPV code: 39143200
Main CPV code: 39153000
Main CPV code: 39156000
Main CPV code: 39157000
Main CPV code: 39160000
Main CPV code: 45421153
Main CPV code: 50850000
Main CPV code: 79934000
Main CPV code: 39120000
Main CPV code: 39121000
Main CPV code: 39121100
Main CPV code: 39121200
Main CPV code: 39134100
Main CPV code: 39143210
Main CPV code: 39111000
Main CPV code: 39113300
Main CPV code: 39132100
Main CPV code: 79932000
Main CPV code: 39141300
Main CPV code: 39122000
Main CPV code: 39122200
Main CPV code: 39110000
Main CPV code: 39112000
Main CPV code: 39112100
Main CPV code: 39113000
Main CPV code: 39113100
Main CPV code: 39113500
Main CPV code: 30233100
Main CPV code: 39113600
Main CPV code: 39151200

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Furniture supply and installation suited to office, classroom, breakout, reception, meeting, conference, café, bistro environments:
— office and classroom seating,
— office and classroom desking,
— computer tables and workstations,
— pedestals,
— bookcases,
— filing cabinets,
— desk screens,
— office dividers and partitions,
— acoustic pods and booths,
— collaborative work stations,
— cafeteria and bistro seating (interior and exterior),
— cafeteria and bistro tables (interior and exterior),
— reception and breakout area seating, low tables,
— soft seating,
— conference and meeting room tables,
— conference and meeting room seating,
— space planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, reupholstering,

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs
II.2.14) Additional information: It is envisaged that lot 1 will contain regional assignment, and may be awarded as lot 1A — Northern England and Northern Wales, and Lot 1B — Southern England and Southern Wales. The value of expenditure in region A is envisaged to be equal to that in region B. Institutions will use their discretion to determine the most appropriate region, or may choose to call competition from both regions.

II.2.1) Title: Furniture — AV/IT Integrated and Security
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39134000
Main CPV code: 39150000
Main CPV code: 39151000
Main CPV code: 39151300
Main CPV code: 39153000
Main CPV code: 39157000
Main CPV code: 39160000
Main CPV code: 44521140
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Furniture supply and installation suited to:
— AV/IT integrated and security classroom and office desks,
— AV/IT integration capable cabinets,
— AV/IT integration capable credenzas,
— AV/IT integration capable lecterns,
— AV/IT integration capable media walls,
— AV/IT integration capable reception desks,
— AV/IT integration capable laptop/tablet charging cabinets,
— AV/IT integration capable classroom and office desks,
— AV/IT security capable cabinets,
— AV/IT security capable credenzas,
— AV/IT security capable lecterns,
— AV/IT security capable media walls,
— AV/IT security capable reception desks,
— AV/IT security capable laptop/tablet charging cabinets,
— AV/IT security capable operator chairs soft seating and breakout furniture,
— AV/IT security capable space planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, reupholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Laboratory
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39180000
Main CPV code: 45421153
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Furniture supply and installation suited to:
— laboratory environment safe surfaces,
— chemical environment safe surfaces,
— temperature environment safe surfaces,
— solids environment safe surfaces,
— liquids environment safe surfaces,
— gases generic classroom surfaces (melamine, real wood veneers, etc.),
— workstations benchtops,
— workstations benchtops,
— seating storage,
— sinks service,
— ducted stations (water, gas, power outlets, etc.),
— extraction devices,
— fume cupboards (BS14175 tested),
— space planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, reupholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs.
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Lecture Theatre and Auditoria
Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39150000
Main CPV code: 39151000
Main CPV code: 39151300
Main CPV code: 39157000
Main CPV code: 44521140
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Furniture supply and installation suited to lecture theatre and auditoria:
— stacking chairs,
— chair storage trolleys,
— flip up/folding seating,
— retractable seating,
— manual retractable benching,
— manual retractable seating,
— motored retractable benching,
— motored fixed tiering,
— removable seating,
— removable benching,
— staging space,
— planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, re upholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs.
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Residential Bedroom/Kitchen/Bathroom Fixed or Loose Cabinetry and Furniture
Lot No:5
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39140000
Main CPV code: 39143000
Main CPV code: 39143100
Main CPV code: 39143120
Main CPV code: 39143200
Main CPV code: 39143300
Main CPV code: 39144000
Main CPV code: 39150000
Main CPV code: 39151000
Main CPV code: 39156000
Main CPV code: 39157000
Main CPV code: 45421153
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Supply and installation of furniture to halls of residence, such as bedroom/kitchen/bathroom fixed or loose cabinetry and furniture including beds and mattresses including:
— beds,
— mattresses,
— bedroom cabinetry,
— shelving and drawers,
— study desks,
— study chairs,
— soft seating wardrobes,
— chest of drawers,
— kitchen cabinetry,
— shelving and drawers,
— kitchen worktops,
— breakfast bars,
— dining tables,
— dining seating,
— bathroom cabinetry,
— shelving and drawers,
— scribed enclosures for bathroom fitments.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Residential Beds and Mattresses
Lot No:6
II.2.2)Additional CPV code(s)
Main CPV code: 39143100

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Furniture supply and installation residential beds and mattresses:
— beds,
— mattreses,
— space planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, reupholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs.
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Executive Dining
Lot No:8
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39143200
Main CPV code: 39150000
Main CPV code: 39153000
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.

II.2.4) Description of the procurement
Supply and installation of furniture relating to executive dining and banqueting:
— seating furniture product with properties that make it specifically suitable for executive dining and banqueting,
— table furniture product with properties that make it specifically suitable for executive dining and banqueting,
— stacking trolleys for seating,
— stacking solution for tables,
— space planning and design,
— interior design,
— Autocad drawings,
— project management,
— installation and maintenance,
— specification writing,
— BIM,
— occupational health advice and product access,
— DDA compliance assessment and product access,
— furniture — short term hire,
— furniture — lease,
— furniture re-use, recycling, reupholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for 3 years duration at which time NEUPC reserves the right to invoke an extension period of 1 year subject at all times to satisfactory framework performance. Extension made to 1 lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

II.2.1) Title: Furniture — Library
Lot No:9
II.2.2)Additional CPV code(s)
Main CPV code: 39100000
Main CPV code: 39130000
Main CPV code: 39134000
Main CPV code: 39150000
Main CPV code: 39151000
Main CPV code: 39155000
Main CPV code: 39156000
Main CPV code: 39157000
Main CPV code: 39160000
Main CPV code: 45421153
Main CPV code: 50850000
Main CPV code: 79934000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM

II.2.4) Description of the procurement
Furniture supply and installation — Library environments Office and classroom Seating Office and classroom Desking Computer tables and workstations Collaborative work stations Single study work stations Bookcases and shelving systems Filing cabinets and drawer storage units Promotional and exhibit display units Office dividers and partitions Acoustic pods and booths Reception counters, desks Reception and breakout area soft seating, low tables AV/IT integrated furniture Conference and meeting room tables and seating Rolling stack Bespoke furniture product Space planning and design Interior design Autocad drawings Project management Installation and maintenance Specification writing BIM Occupational health advice and product access DDA compliance assessment and product access Furniture — short term hire Furniture — lease furniture re-use, recycling, re upholstering.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement will operate for three years duration at which time NEUPC reserves the right to invoke an extension period of one year subject at all times to satisfactory framework performance. Extension made to one lot does not guarantee extension to any other or all lots.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:This framework may be used by the institutions to make purchases on projects that are fully or part-funded by European Union funds or Programs
II.2.14) Additional information: The framework agreement will be made available for use by members of the consortia regardless of whether or not they are to be defined as contracting authorities for the purpose of the Public Contracts Regulations 2015.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2017/S 129-263351
Section V: Award of contract
Contract No: 1
Lot No: 4
Title: Lecture Theatre and Auditoria Seating

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2018-11-26
V.2.2) Information about tenders
Number of tenders received:2
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:0
Number of tenders received by electronic means:2
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Broadstock Office Furniture Limited
Postal address: Brunel Road, Lyme Green Business Park
Town: Macclesfield
Postal code: SK11 0TA
Country: United Kingdom
Nuts code: UK
The contractor is an SME yes
Official name: Race Furniture
Postal address: Bourton Industrial Park
Town: Bourton-on-the-Water
Postal code: GL54 2HQ
Country: United Kingdom
Nuts code: UK
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 2500000
Total value of the contract/lot:2500000
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
EU funding:
This framework may be used by institutions for purchases fully or part-funded by EU funds or programs including but not limited to:
1) European Regional Development Fund (ERDF);
2) Or European Structural and Investment Fund (ESIF);
3) Or Research Councils UK (RCUK), the strategic partnership of the UK’s seven Research Councils.
Call off methods, always at the institution’s discretion, include:
— direct award, by cascade or rotation,
— further competition by desktop exercise or mini tender,
— e-auction.
Call-off methods are further detailed in the procurement documents.
Institutions opting out of the Public Contracts Regulations and/or their partners that access this agreement are not bound by the call-off procedures which apply to contracting authorities.
To view this notice, please click here:

GO Reference: GO-20181223-PRO-13776819
VI.4) Procedures for review
VI.4.1) Review body
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871756
E-mail: a.hughes@neupc.ac.uk

VI.5) Date of dispatch of this notice:
2018-12-23