United Kingdom-Leicester: 271_20 – Vehicle Rental (Self-Drive)

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 037-088800/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact Person: Place and Environment Procurement Team
Telephone: +44 1162944068
Email: tenders@espo.org
Internet address(es):
Main address:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.eastmidstenders.org
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other activity: Local authority services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 271_20 – Vehicle Rental (Self-Drive)

Reference number: 271_20
II.1.2) Main CPV code: 34100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the hire of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of suppliers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
To tender:
(a) go to www.eastmidstenders.org;
(b) register;
(c) search for tender opportunity ‘271_20’;
(d) express an interest;
(e) download the tender from the website.
II.1.5) Estimated total value:
Value excluding VAT: 60000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Cars

Lot No:A
II.2.2) Additional CPV code(s)
34110000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of cars, from small hatch-backs to large MPVs, from a choice of suppliers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
The following information is applicable to all lots: ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders’ information only.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The following information is applicable to all lots: An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement.

II.2.1) Title: Mini-Buses

Lot No:B
II.2.2) Additional CPV code(s)
34114400, 34120000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of mini-buses, from 12 seat light mini-buses to larger vehicles with capacity to carry wheelchair passengers, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Light Commercial Vehicles

Lot No:C
II.2.2) Additional CPV code(s)
34113000, 34130000, 34134200, 34136000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of Light commercial vehicles, including vans, trucks and tippers, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Refuse Collection Vehicles

Lot No:D
II.2.2) Additional CPV code(s)
34144510, 34144511

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of Refuse collection vehicles, from 7.5 tonnes GVW upwards, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 9000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Sweepers and Gully Emptiers

Lot No:E
II.2.2) Additional CPV code(s)
34144410, 34144430, 34144431, 34921100

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of sweeper and suction vehicles of various weights, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1200000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: HGV Tippers

Lot No:F
II.2.2) Additional CPV code(s)
34134200, 34140000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of HGV Tippers, from 7.5 tonnes GVW upwards, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1200000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: HGV Hook / Skip Loaders

Lot No:G
II.2.2) Additional CPV code(s)
34140000, 34142200

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of hook / skip loaders of various weights, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1200000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: HGV Winter Maintenance Vehicles

Lot No:H
II.2.2) Additional CPV code(s)
34140000, 34143000, 34144440

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of winter maintenance vehicles of various weights, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 2400000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Master vendor vehicle rental

Lot No:W
II.2.2) Additional CPV code(s)
34110000, 34114400, 34136000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, following further competition, arrange for the rental of a wide spectrum of vehicles from a single supplier. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 6000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Flexi vehicle rental

Lot No:X
II.2.2) Additional CPV code(s)
34110000, 34114400, 34136000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of vehicles on a month by month basis, from a choice of suppliers. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 2400000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Vehicle club rental schemes – Business to business

Lot No:Y
II.2.2) Additional CPV code(s)
34110000, 34114400, 34136000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained ‘pool’ vehicles, for use by its employees as and when required. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Vehicle club rental schemes – Business to business + public usage.

Lot No:Z
II.2.2) Additional CPV code(s)
34110000, 34114400, 34136000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained ‘pool’ vehicles, for use by its employees and by members of the public, as and when required. The Framework to be established is intended to meet the requirements of local government and public sector bodies.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 600000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Ltd.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators

In the case of framework agreements,provide justification for any duration exceeding 4 years:
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-03-20 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2020-03-20 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at ) that also fall into one of the following classifications of user throughout all administrative regions of the UK:
— local authorities,
— educational establishments (including academies),
— central government departments and agencies,
— police, fire and rescue and coastguard emergency services,
— NHS and HSC Bodies, including Ambulance Services,
— registered charities,
— registered social landlords,
— the corporate office of the house of lords, the corporate officer of the house of commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at:
VI.4) Procedures for review
VI.4.1) Review body
Official name: The Royal Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2020-02-19