United Kingdom-Liverpool: Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-033968/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
Telephone: +44 3150103503
Email: supplier@crowncommercial.gov.uk
Internet address(es):
Main address:

The contract is awarded by central purchasing body
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Other activity: Public Procurement

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Reference number: RM6361
II.1.2) Main CPV code: 30100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.
CCS will be partnering with YPO and ESPO to put this agreement in place.
The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.
The duration of the Framework Agreement if four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Further information regarding supplier engagement is included in the Additional Information section VI.3.
II.1.5) Estimated total value:
Value excluding VAT: 800000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: Yes
II.2) Description:
II.2.1) Title: Multifunctional Print Devices (MFDs) and Basic Print Management Software

Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 30100000
Main CPV code: 30120000
Main CPV code: 30121000
Main CPV code: 30121100
Main CPV code: 30121200
Main CPV code: 30121300
Main CPV code: 30123000
Main CPV code: 30125000
Main CPV code: 30174000
Main CPV code: 30192400
Main CPV code: 30232100
Main CPV code: 30232130
Main CPV code: 48000000
Main CPV code: 48311000
Main CPV code: 48311100
Main CPV code: 48613000
Main CPV code: 48773000
Main CPV code: 48773100
Main CPV code: 48780000
Main CPV code: 48783000
Main CPV code: 48800000
Main CPV code: 48810000
Main CPV code: 48820000
Main CPV code: 50300000
Main CPV code: 50310000
Main CPV code: 50313000
Main CPV code: 50313100
Main CPV code: 50313200
Main CPV code: 72212311
Main CPV code: 72212772
Main CPV code: 72212780
Main CPV code: 72212782
Main CPV code: 72220000
Main CPV code: 72221000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72228000
Main CPV code: 72512000
Main CPV code: 72513000
Main CPV code: 79212000
Main CPV code: 79212200
Main CPV code: 79311000
Main CPV code: 79311200
Main CPV code: 79400000
Main CPV code: 79410000
Main CPV code: 79520000
Main CPV code: 79521000
Main CPV code: 79800000
Main CPV code: 79810000
Main CPV code: 79811000
Main CPV code: 79820000
Main CPV code: 79821000
Main CPV code: 79995000
Main CPV code: 79995100
Main CPV code: 79999100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Multifunctional Devices, Entry Level Print Management Software (including consumables)
II.2.5) Award criteria

II.2.1) Title: Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software

Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 30100000
Main CPV code: 30120000
Main CPV code: 30121000
Main CPV code: 30121100
Main CPV code: 30121200
Main CPV code: 30121300
Main CPV code: 30123000
Main CPV code: 30125000
Main CPV code: 30174000
Main CPV code: 30192400
Main CPV code: 30232100
Main CPV code: 30232130
Main CPV code: 48000000
Main CPV code: 48311000
Main CPV code: 48311100
Main CPV code: 48613000
Main CPV code: 48773000
Main CPV code: 48773100
Main CPV code: 48780000
Main CPV code: 48783000
Main CPV code: 48800000
Main CPV code: 48810000
Main CPV code: 48820000
Main CPV code: 50300000
Main CPV code: 50310000
Main CPV code: 50313000
Main CPV code: 50313100
Main CPV code: 50313200
Main CPV code: 72212311
Main CPV code: 72212772
Main CPV code: 72212780
Main CPV code: 72212782
Main CPV code: 72220000
Main CPV code: 72221000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72228000
Main CPV code: 72512000
Main CPV code: 72513000
Main CPV code: 79212000
Main CPV code: 79212200
Main CPV code: 79311000
Main CPV code: 79311200
Main CPV code: 79400000
Main CPV code: 79410000
Main CPV code: 79520000
Main CPV code: 79521000
Main CPV code: 79800000
Main CPV code: 79810000
Main CPV code: 79811000
Main CPV code: 79820000
Main CPV code: 79821000
Main CPV code: 79995000
Main CPV code: 79995100
Main CPV code: 79999100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Extended catalogue of Multifunctional Devices, Print Management and Software Services (including consumables)
II.2.5) Award criteria

II.2.1) Title: MFDs, Print Management and/or Digital Workflow under Managed Service Provision

Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 30100000
Main CPV code: 30120000
Main CPV code: 30121000
Main CPV code: 30121100
Main CPV code: 30121200
Main CPV code: 30121300
Main CPV code: 30123000
Main CPV code: 30125000
Main CPV code: 30174000
Main CPV code: 30192400
Main CPV code: 30232100
Main CPV code: 30232130
Main CPV code: 48000000
Main CPV code: 48311000
Main CPV code: 48311100
Main CPV code: 48613000
Main CPV code: 48773000
Main CPV code: 48773100
Main CPV code: 48780000
Main CPV code: 48783000
Main CPV code: 48800000
Main CPV code: 48810000
Main CPV code: 48820000
Main CPV code: 50300000
Main CPV code: 50310000
Main CPV code: 50313000
Main CPV code: 50313100
Main CPV code: 50313200
Main CPV code: 72212311
Main CPV code: 72212772
Main CPV code: 72212780
Main CPV code: 72212782
Main CPV code: 72220000
Main CPV code: 72221000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72228000
Main CPV code: 72512000
Main CPV code: 72513000
Main CPV code: 79212000
Main CPV code: 79212200
Main CPV code: 79311000
Main CPV code: 79311200
Main CPV code: 79400000
Main CPV code: 79410000
Main CPV code: 79520000
Main CPV code: 79521000
Main CPV code: 79800000
Main CPV code: 79810000
Main CPV code: 79811000
Main CPV code: 79820000
Main CPV code: 79821000
Main CPV code: 79995000
Main CPV code: 79995100
Main CPV code: 79999100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Managed Print, Audit and Consultancy services (including consumables)
II.2.5) Award criteria

II.2.1) Title: GovPrint Service including Interoperability

Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 30100000
Main CPV code: 30120000
Main CPV code: 30121000
Main CPV code: 30121100
Main CPV code: 30121200
Main CPV code: 30121300
Main CPV code: 30123000
Main CPV code: 30125000
Main CPV code: 30174000
Main CPV code: 30192400
Main CPV code: 30232100
Main CPV code: 30232130
Main CPV code: 48000000
Main CPV code: 48311000
Main CPV code: 48311100
Main CPV code: 48613000
Main CPV code: 48773000
Main CPV code: 48773100
Main CPV code: 48780000
Main CPV code: 48783000
Main CPV code: 48800000
Main CPV code: 48810000
Main CPV code: 48820000
Main CPV code: 50300000
Main CPV code: 50310000
Main CPV code: 50313000
Main CPV code: 50313100
Main CPV code: 50313200
Main CPV code: 72212311
Main CPV code: 72212772
Main CPV code: 72212780
Main CPV code: 72212782
Main CPV code: 72220000
Main CPV code: 72221000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72228000
Main CPV code: 72512000
Main CPV code: 72513000
Main CPV code: 79212000
Main CPV code: 79212200
Main CPV code: 79311000
Main CPV code: 79311200
Main CPV code: 79400000
Main CPV code: 79410000
Main CPV code: 79520000
Main CPV code: 79521000
Main CPV code: 79800000
Main CPV code: 79810000
Main CPV code: 79811000
Main CPV code: 79820000
Main CPV code: 79821000
Main CPV code: 79995000
Main CPV code: 79995100
Main CPV code: 79999100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
GovPrint a shared cloud based managed print service
II.2.5) Award criteria

II.2.1) Title: Print Consultancy Services

Lot No:5
II.2.2)Additional CPV code(s)
Main CPV code: 30100000
Main CPV code: 30120000
Main CPV code: 30121000
Main CPV code: 30121100
Main CPV code: 30121200
Main CPV code: 30121300
Main CPV code: 30123000
Main CPV code: 30125000
Main CPV code: 30174000
Main CPV code: 30192400
Main CPV code: 30232100
Main CPV code: 30232130
Main CPV code: 48000000
Main CPV code: 48311000
Main CPV code: 48311100
Main CPV code: 48613000
Main CPV code: 48773000
Main CPV code: 48773100
Main CPV code: 48780000
Main CPV code: 48783000
Main CPV code: 48800000
Main CPV code: 48810000
Main CPV code: 48820000
Main CPV code: 50300000
Main CPV code: 50310000
Main CPV code: 50313000
Main CPV code: 50313100
Main CPV code: 50313200
Main CPV code: 72212311
Main CPV code: 72212772
Main CPV code: 72212780
Main CPV code: 72212782
Main CPV code: 72220000
Main CPV code: 72221000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72228000
Main CPV code: 72512000
Main CPV code: 72513000
Main CPV code: 79212000
Main CPV code: 79212200
Main CPV code: 79311000
Main CPV code: 79311200
Main CPV code: 79400000
Main CPV code: 79410000
Main CPV code: 79520000
Main CPV code: 79521000
Main CPV code: 79800000
Main CPV code: 79810000
Main CPV code: 79811000
Main CPV code: 79820000
Main CPV code: 79821000
Main CPV code: 79995000
Main CPV code: 79995100
Main CPV code: 79999100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Auditing and consultancy services
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2023-11-16
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market.
Please refer to the attachments area of the contracts finder PIN notice for the full details on the market engagement for procurement
Contracts Finder Link

Please also note that a new PIN will be issued shortly with the link to the Upcoming Deals on the CCS website.
Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
The value in II.1.5 is an indicative value over 4 years.
The date in II.3) is the estimated date of publication. CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice.
The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.
Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on ‘producing your carbon reduction plan’ please follow this link:

VI.5) Date of dispatch of this notice:2023-11-16