United Kingdom-LONDON: Ancillary Vehicles (Cars & Vans) – Contract Hire & Rental

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-009613/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: Govia Thameslink Railway Ltd
Postal address: 24 Monument Street
Town: LONDON
Postal code: EC3R8AJ
Country: United Kingdom
Contact Person: Darren Pallett
Telephone: +44 7815016610
Email: darren.pallett@gtrailway.com
Internet address(es):
Main address:

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted
electronically via:www.______darren.pallett@gtrailway.com
Tenders or requests to participate must be submitted
to the above mentioned address
I.6) Main activity:
Railway services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Ancillary Vehicles (Cars & Vans) – Contract Hire & Rental
II.1.2) Main CPV code: 34144900 Supplementary CPV code: PA01, PA02
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short-term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink) running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year.
Tender Programme (forecasted)
Expression of Interests Returned: 11 May 2022
Tender Issue: by 27 May 2022
Tender Returns: by 17 June 2022
Clarifications / Assessment Complete: by end of July 2022
Contract Notification: by end of August 2022
Contract Award: by end of August 2022
The above tender period is estimated and may be subject to change at GTR’s discretion.
It is anticipated that the tender will be limited six suppliers, though this will be subject to the quantity of suppliers expressing an interest. In the event a pre-qualification questionnaire (PQQ) is required, this will have two (2) clear aspects:
a) A checklist of pass/fail functionality, compliance, and accreditation
b) An assessed PQQ section
Mobilization
Expected to complete 1-month mobilization period, prior to commencing delivery of the first vehicles and it is therefore an aspiration that the all new vehicles would be delivered in October/November 2022.
Expression of Interest Response:
The supplier is requested to confirm their ability to meet the above requirements.
All other competency requirements to award a contract will be identified with the tender enquiry document.
The proposed contract will be on GTR (The Go-Ahead Group’s) model terms and conditions for supply of services.
Mandatory terms and service levels will be included within the tender package aligned to the programme.
Suppliers expressing an interest to the EOI is acceptance to contracting on the
GTR model terms
Please send returns to: Darren.pallett@gtrailway.com

II.1.5) Estimated total value
Value excluding VAT: 1250000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots:no
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 34110000Supplementary CPV code:
PA01, PA02
Main CPV code: 34136200Supplementary CPV code:
PA01, PA02
Main CPV code: 34144900Supplementary CPV code:
PA01, PA02

II.2.3) Place of performance
Nuts code: Main site or place of performance:
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink) running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year.

II.2.4) Description of the procurement:
The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short-term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
All other competency requirements to award a contract will be identified with the tender enquiry document.
The proposed contract will be on GTR (The Go-Ahead Group’s) model terms and conditions for supply of services.
Mandatory terms and service levels will be included within the tender package aligned to the programme.
Suppliers expressing an interest to the EOI is acceptance to contracting on the
GTR model terms
Please send returns to:
Darren.pallett@gtrailway.com
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 1250000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number:2
/ Maximum number:6
Objective criteria for choosing the limited number of candidates:Maximum number of suppliers invited to tender following EOI and associated PQQ if required

II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short-term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink) running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:2022-05-11 Local time:10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:2022-05-27
IV.2.4) Languages in which tenders or requests to participate may be submitted: EN

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:no
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: Go Ahead Group
Town: Newcastle
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-04-11