United Kingdom-London: Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-024703/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Hyde Housing Association Ltd
National registration number: IP18195R
Postal address: 30 Park Street
Town: London
Postal code: SE1 9EQ
Country: United Kingdom
Email: procurementhelpdesk@hyde-housing.co.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software
II.1.2) Main CPV code: 48100000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
VEAT notice for continuation of a contract for cloud-based maintenance compliance, asset management and scheduling software
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1000000.00
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48100000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solutions at this stage. The intention is to award a three year contract with an option for a further three years.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Title: Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-09-01
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: TOTAL MOBILE LTD
National registration number: NI018486
Postal address: 21 PILOT POINT CLARENDON ROAD CLARENDON ROAD
Town: BELFAST
Postal code: BT1 3BG
Country: United Kingdom
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: The Strand
Town: London
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-09-02

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons
Additional deliveries by the original supplier ordered under the strict conditions stated in the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. Totalmobile Connect, from Totalmobile Limited has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions, therefore the intention is to award a three year contract with an option for a further three years. Annual cost is c.£167k. The Contracting Authority have the option to use G-Cloud as a route to market but this offers significantly less competitive value for money than going direct, which is the primary reason for this notice.