UNITED KINGDOM-London: HR and Payroll Application Solution (FirstGroup)

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-002090/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: FIRSTGROUP HOLDINGS LIMITED
Postal address: 37 North Wharf Road, The Point
Town: London
Postal code: W2 1 AF
Country: United Kingdom
Contact Person: Michael Anderson
Email: michael.anderson@firstgroup.com
Internet address(es):
Main address: www.firstgroupplc.com

I.3)Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted
to the above mentioned address
I.6) Main activity:
Urban railway, tramway, trolleybus and bus services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: HR and Payroll Application Solution (FirstGroup)
II.1.2) Main CPV code: 48450000 Supplementary CPV code: JA02
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
FirstGroup currently operate multiple HR and Payroll solutions across the Group. The predominant solutions are Cyborg Payroll and Talent Development (includes HR, Learning Management, Performance, Compensation and Succession). FirstGroup has decided to replace these solutions across the Group by selecting a single cloud solution.
The intention is to complete a migration ahead of the end of February 2023.

II.1.5) Estimated total value
Value excluding VAT: 7600000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots:no
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48000000Supplementary CPV code:
JA02

II.2.3) Place of performance
Nuts code: UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK, UKL, UKM Main site or place of performance:
The United Kingdom

II.2.4) Description of the procurement:
Across FirstGroup there are multiple other systems which support the Payroll and HR processes. For example, for collecting time and attendance information to feed payroll, to manage absence, to process expenses, to create online payslips etc. The replacement of these systems will form part of the scope of this project, however there are some key operational systems which will remain and need to be integrated into the new People Management platform. The most important of these are:
(i) Crew Plan which is a Rail specific traincrew workforce management solution;
(ii) Duty Allocation System (DAS) which is a Bus driver workforce management solution; and
(iii) Engineer workforce management solution.
This current system landscape is complex and has evolved over many years with acquisitions and now needs to be updated to support the current and future needs of the UK Business.
FirstGroup is operating in a climate of greater uncertainty on passenger levels due to Covid-19, increased demands and targets from Government (the train operating companies are currently operating under Emergency Measures Agreements), becoming greener, digital and more agile, typified by the Open Access model, managing the increased expectations of our staff and delivering a better return to our shareholders. Against this backdrop there is a need to operate more efficiently and nimbly right across the business.
FirstGroup is looking for expressions of interest from suppliers that can deliver an integrated and multi functional requirement to achieve FirstGroup’s vision of a single cloud solution.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 7600000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:60
This contract is subject to renewal: yes Description of renewals:
An option for a further period of up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:no
II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:2021-03-03 Local time:16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:2021-04-08
IV.2.4) Languages in which tenders or requests to participate may be submitted: EN

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.3) Additional information:- no PQQ documentation will be available until shortly after the expiry of this Contract Notice
– only suppliers shortlisted at the PQQ Stage will receive a copy of the Tender.

VI.4) Procedures for review
VI.4.1) Review body
Official name: First Greater Western Ltd
Postal address: 1 Milford Street
Town: Swindon
Postal code: SN1 1HL
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-02-02