United Kingdom-London: Newspapers, journals, periodicals and magazines

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2015/S 245-445009/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
Postal code: W1T 7NZ
United Kingdom
Contact points(s):
For the attention of: Clemmie Smith
Phone: +44 2073072771
Email: c.smith@lupc.ac.uk
Internet Address(es):
General address of the contracting authority:
Address of the buyer profile:
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
OTHER: public sector purchasing consortium
I.3) Main activity: General public services,Health,Recreation culture and religion,Education
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Serials, periodicals and associated services.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.
Nuts code: UK
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves the establishment of a framework agreement:
II.1.4) Information on framework agreement:
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 64 000 000 and 400 000 000 GBP
II.1.5) Short description of the specific contract:
London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 65 Members, made up of universities and colleges, as well as government agencies, research organisations (including the UK Research Councils) and museums and other cultural establishments. A full list of current Members may be found at:
LUPC is establishing a Framework Agreement for the Supply of Serials, Periodicals and Associated Services that will be accessible both by its own Member Institutions and also the Member Institutions of the North Western Universities Purchasing Consortium (NWUPC) including those Institutions which are also Members of the North West Academic Libraries Consortium (NoWAL). A full list of current members of NWUPC may be found at:
A full list of NoWAL Members may be found at:
The NWUPC will be the first point of contact for both NWUPC Member Institutions and NoWAL Member Institutions.
Any other consortium or institution that wishes to participate in this Framework Agreement will only do so at the discretion of the LUPC. Suppliers’ attention is drawn to the fact that participating institutions may be subject to change in the future owing to strategic realignment of the above-named Consortia or the inclusion of new full or associate Members, who could be within the education sector or outside the education sector, but within the public sector.
By the term ‘serial’ or ‘periodical’, LUPC intends the following: ‘A foreign or domestic publication in any medium, issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This includes: current and back issues of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; and databases. These are typically charged on a prepaid, usually annual, subscription basis.’ The scope of the Framework Agreement will cover publications in serial form, both print and electronic, as well as some associated services. Tenderers will be required to demonstrate their ability to meet a wide range of Member subscription requirements across print and electronic media.
The Framework Agreement will be awarded for an initial term of 2 years with an option to extend for 2 further periods of 12 months. The extension(s) will be exercised at the discretion of the Authority. Electronic ordering and/or electronic invoicing and/or electronic payment may be used during the period of the Framework Agreement and throughout the lifespan of any Call-Off Contracts.
II.1.6) Common procurement vocabulary (CPV): 22200000, 22212000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement (including extension periods) is between 64 000 000 and 400 000 000 GBP, excluding VAT.
Estimated value excluding VAT:
Range: between 64 000 000 and 400 000 000 GBP
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion:
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
Any required guarantees are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1).
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Any required financing conditions and payment arrangements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1).
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: Any required certificates, statutory declarations or criteria are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1).
Supplier’s Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal;
— Click the ‘Click here to register’ link;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password;
— Click the ‘ITTs Open to All Suppliers’ link (these are Invitations to Tender open to any registered supplier);
— Click on the relevant ITT to access the content;
— Click the ‘Express Interest’ button in the Actions box on the left-hand side of the page;
— This will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only);
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings’ and ‘Buyer Attachments’ in the Actions box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity requirements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1).
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Technical capacity requirements are notified within the Invitation to Tender documentation, available by application via the contact point in section I.1).
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
III.3.2) Staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
LIB5031 LU
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:28.01.2016 – 14:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
29.01.2016 – 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:
Date: 29.1.2016 – 14:00
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: December 2019.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, LUPC intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of LUPC. The terms of the proposed Framework Agreement will also permit a public sector Contracting Authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the Contracting Authority. Further information on transparency can be found at:
The Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates.
If the Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting Authority. The Authority and other contracting authorities utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
It is anticipated that the agreement(s) resulting from this tender will be used by Members (full and associate) of the following Consortia: London Universities Purchasing Consortium (LUPC), the membership of which is made up of universities and colleges, as well as government agencies, research organisations (including the UK Research Councils) and museums and other cultural establishments:

— North Western Universities Purchasing Consortium (NWUPC):

— UK Research Councils:
— Arts and Humanities Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council Economic and Social Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council Engineering and Physical Sciences Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council Medical Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council Natural Environment Research Council (UK SBS)

— Biotechnology and Biological Sciences Research Council Science and Technology Facilities Council (UK SBS)

It is also possible that at some point within the lifetime of the agreement(s), it/they may be used by Members (full and associate) of the following UK Higher and Further Education purchasing consortia:
— Biotechnology and Biological Sciences Research Council Southern Universities Purchasing Consortium (SUPC):

— Biotechnology and Biological Sciences Research Council North Eastern Universities Purchasing Consortium (NEUPC):
— Biotechnology and Biological Sciences Research Council Advanced Procurement for Universities and Colleges (APUC): !/members
— Biotechnology and Biological Sciences Research Council Higher Education Purchasing Consortium, Wales (HEPCW):
All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply, with the express written permission of the LUPC, to members of any other UK Higher or Further Education regional purchasing consortium or to any other UK public sector or not-for-profit organisation, provided that they formally commit to participate in and support this agreement and join one of the listed regional purchasing consortia as a full or associate member. It will therefore also be possible for the agreement(s) to be used by any of the following UK public sector bodies (and any future successors to these organisations):
— Animal and Plant Health Agency

— Arts & Humanities Research Council (UK SBS)

— Biotechnology & Biological Sciences Research Council (UK SBS)

— Centre for Environment, Fisheries and Aquaculture Science

— Diamond Light Source Ltd

— Economic & Social Research Council (UK SBS)

— Engineering & Physical Sciences Research Council (UK SBS)

— Genome Research Ltd

— iQ Student Accommodation (part of Wellcome Trust)

— Medical Research Council (UK SBS)

— Natural Environment Research Council (UK SBS)

— The Pirbright Institute

— Institute Of Food Research

— John Innes Institute

— Marine Biological Association Of The Uk

— Plymouth Marine Laboratory

— Science & Technology Facilities Council (UK SBS)

— Science And Advice For Scottish

— The Sainsbury Laboratory

— Veterinary Medicines Directorate

— Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide September 2015. Section listed includes Central Government, Local Government, Other Financial, Public Non-Financial Corporations, Central Bank, Public Monetary Financial Institutions, Public Other Financial Intermediaries, Public Financial Auxiliaries and Public Insurance Corporation & Pension:

— Local Authorities

— NDPBs

— National Parks Authorities

— Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools

— Police Forces in the United Kingdom

— Fire and Rescue Services in the United Kingdom

— NHS Bodies England

— Hospices in the UK

— Third Sector and Charities in the United Kingdom

— Citizens Advice in the United Kingdom

www.cas.org.uk

— Scottish Public Bodies
The Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
— Scottish Government

— Scottish Parliament
— Scottish Public Services Ombudsman
— Scottish Information Commissioner
— Commissioner for Children and Young People in Scotland
— Scottish Commission for Human Rights
— Commission for Ethical Standards in Public Life in Scotland
— Standards Commission for Scotland
— Scottish Local Authorities

— Scottish Agencies, NDPBs

— Scottish NHS Bodies

— Scottish Police

— Scottish Housing Associations
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— The Scotland Office

— Registered Social Landlords (Housing Associations) — Scotland
— Scottish Schools
— Primary Schools

— Secondary Schools

— Special Schools

— Scottish Public Bodies
National Records of Scotland
Historic Scotland
Disclosure Scotland
Registers of Scotland
Scottish Qualification Authority
Scottish Courts Service
Scottish Prison Service
Transport Scotland
The Scottish Government Core Directorates
Highlands and Islands Enterprise
Crown Office & Procurator Fiscal Service
Scottish Police Authority
National Museums of Scotland
Scottish Children’s Reporter Administration
Scottish Enterprise
Scottish Environment Protection Agency
Scottish Legal Aid Board
Scottish Natural Heritage
Skills Development Scotland
Visit Scotland
Aberdeen City Council
Aberdeenshire Council
Angus Council
Argyll and Bute Council
City of Edinburgh Council
Clackmannanshire Council
Comhairle nan Eilean Siar
Dumfries and Galloway Council
Dundee City Council
East Ayrshire Council
East Dunbartonshire Council
East Lothian Council
East Renfrewshire Council
Falkirk Council
Fife Council
Glasgow City Council
Highland Council
Inverclyde Council
Midlothian Council
Moray Council, The
North Ayrshire Council
North Lanarkshire Council
Orkney Islands Council
Perth and Kinross Council
Renfrewshire Council
Scottish Borders Council
Shetland Islands Council
South Ayrshire Council
South Lanarkshire Council
Stirling Council
West Dunbartonshire Council
West Lothian Council
Central Scotland Fire and Rescue Service
Dumfries and Galloway Fire and Rescue Service
Fife Fire and Rescue Service
Grampian Fire and Rescue Service
Highlands and Islands Fire and Rescue Service
Lothian and Borders Fire and Rescue Service
Strathclyde Fire and Rescue Service
Tayside Fire and Rescue Service
Golden Jubilee Hospital (National Waiting Times Centre Board)
NHS 24
NHS Ayrshire and Arran
NHS Borders
NHS Dumfries and Galloway
NHS Education for Scotland
NHS Fife
NHS Forth Valley
NHS Grampian
NHS Greater Glasgow and Clyde
NHS Health Scotland
NHS Highland
NHS Lanarkshire
NHS Lothian
NHS Orkney
Healthcare Improvement Scotland
NHS Shetland
NHS Tayside
NHS Western Isles
Scottish Ambulance Service
The Common Services Agency for the Scottish Health Service
The State Hospital for Scotland
Aberdeen College
Adam Smith College
Angus College
Anniesland College
Ayr College
Banff and Buchan College
Barony College
Borders College
Cardonald College
Carnegie College
Central College of Commerce
Clydebank College
Coatbridge College
Cumbernauld College
Dumfries and Galloway College
Dundee College
Edinburghs Telford College
Elmwood College
Forth Valley College
Glasgow College of Nautical Studies
Glasgow Metropolitan College
Inverness College
James Watt College
Jewel and Esk College
John Wheatley College
Kilmarnock College
Langside College
Lews Castle College
Moray College
Motherwell College
Newbattle Abbey College
North Glasgow College
North Highland College
Oatridge College
Orkney College
Perth College
Reid Kerr College
Sabhal Mor Ostaig
Shetland College
South Lanarkshire College
Stevenson College
Stow College
West Lothian College
Edinburgh College of Art
Edinburgh Napier University
Glasgow Caledonian University
Glasgow School of Art
Heriot-Watt University
Queen Margaret University
Robert Gordon University
Royal Scottish Academy of Music and Drama
Scottish Agricultural College
UHI Millennium Institute
University of Aberdeen
University of Abertay Dundee
University of Dundee
University of Edinburgh
University of Glasgow
University of St Andrews
University of Stirling
University of Strathclyde
University of the West of Scotland
Cairngorms National Park Authority
Office of Scottish Charity Regulator
Forestry Commission Scotland
Audit Scotland
Welsh Public Sector
Fire
South Wales Fire & Rescue Service
North Wales Fire & Rescue Service
Mid & West Wales Fire & Rescue Service
Further education
Bridgend College
Cardiff and Vale College
Coleg Cambria
Coleg Ceredigion
Coleg Gwent
Coleg Harlech Workers’ Educational Association
Coleg Sir Gâr
Coleg y Cymoedd
The College Merthyr Tydfil
Gower College Swansea
Grwp Llandrillo Menai
NPTC Group — formerly Neath Port Talbot College and Coleg Powys
Pembrokeshire College
St David’s Catholic College
Government
Welsh Government
National Assembly for Wales
Local authorities
Anglesey Council
Bridgend Council
Blaenau Gwent Council
Cardiff Council
Caerphilly Council
Carmarthen Council
Conwy Council
Ceredigion Council
Denbighshire Council
Flintshire Council
Gwynedd Council
Merthyr Tydfil Council
Monmouthshire Council
Neath Port Talbot Council
Newport Council
Pembrokeshire Council
Powys Council
Rhondda Cynon Taff Council
Swansea Council
Torfaen Council
Vale of Glamorgan Council
Wrexham Council
NHS
Abertawe Bro Morgannwg University Health Board
Aneurin Bevan Health Board
Betsi Cadwaladr
Cardiff and Vale Health Board
Cwm Taf Health Board
Hywel Dda Health Board
Powys Health Board
Public Health Wales
Velindre NHS Trust
Welsh Ambulance Services NHS Trust
Police
Dyfed-Powys Police
Gwent Police
North Wales Police
South Wales Police
Welsh Government sponsored bodies
Arts Council of Wales
Care Council of Wales
Higher Education Funding Council for Wales
Local Democracy and Boundary Commission for Wales
National Library for Wales
National Museum of Wales
Natural Resources Wales
Royal Commission on the Ancient and Historical Monuments of Wales
Sport Wales
NI Public Bodies
Northern Ireland Government Departments

Northern Ireland Public Sector Bodies and Local Authorities

Health and Social care in Northern Ireland

Northern Ireland Housing Associations

Police Service of Northern Ireland

Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
i. financed wholly or mainly by another contracting authority listed above (and in section VI.3) of the OJEU Contract Notice);
ii. subject to management supervision by another contracting authority listed above (and in section VI.3) of the OJEU Contract Notice); or
iii. more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another contracting authority listed above (and in section VI.3) of the OJEU Contract Notice);
iv. an association of or formed by one or more of the Contracting Authorities listed above (and in section VI.3) of the OJEU Contract Notice).
VI.4) Procedures for appeal:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:The LUPC will incorporate a minimum ten calendar day standstill period from the point that the intention to award the framework agreement is notified to Tenderers. Any appeal regarding the award of the framework agreement will be managed in line with the EU Remedies Directive.
VI.5) Date of dispatch of this notice:
15.12.2015