United Kingdom-Matlock: Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2018/S 016-032063/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies
Directive 2014/24/EU

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Derbyshire County Council
Postal address: County Hall
Town: Matlock
Postal code: DE4 3AG
Country: United Kingdom
Contact Person: Guy Wilding
Telephone: +44 1629533190
Email: guy.wilding@derbyshire.gov.uk
Internet address(es):
Main address: www.derbyshire.gov.uk
Address of the buyer profile: www.sourcederbyshire.co.uk

Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services

Reference number: ICT17048
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Derbyshire County Council would like to hear from interested suppliers willing to share information about their approach to providing a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services.
The Council is looking into the procurement options for a fully functional System to administer and manage the Council’s planning processes and monitor Section 106 Agreements.
This soft market testing is advertised on www.sourcederbyshire.co.uk
The soft market testing document is available to download for completion by interested organisations who register on the Council’s electronic tendering system at www.eastmidstenders.org
“This is a soft market testing exercise”.
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 72000000
Main CPV code: 48931000

II.2.3) Place of performance
Nuts code: UKF1
Main site or place of performance:
Within the geographical boundaries of Derbyshire.

II.2.4) Description of the procurement
Derbyshire County Council would like to hear from interested suppliers willing to share information about their approach to providing a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services.
The Council is looking into the procurement options for a fully functional system to administer and manage the Council’s planning processes and monitor Section 106 Agreements.
Key features may include:
— Functionality to manage all workflows including:
—— Pre-application enquiries,
—— Planning applications,
—— Applications for mineral review,
—— Whether hazard substance consent is required,
—— Certificates of lawful established development,
—— Non-material amendments,
—— Submissions under conditions, and
—— Management of planning and enforcement appeals.
— Ability to create individual planning records,
— The ability to store and manage documents generated and received as a result of planning applications processed within the System, or using the Council’s current EDRM system,
— Functionality to manage and publish planning applications online,
— A robust validation process that identifies conservation areas, listed buildings, flood zones etc.,
— Generation of statutory notices and subsequent publication to the Council’s website,
— The automatic generation of a Consultee list and the subsequent provision of any relevant information to those Consultee’s,
— The ability to generate documents including:
—— Document templates, and
—— Report templates.
— Functionality for System Users to monitor and enforce planning conditions and breaches of planning control,
— Functionality for System Users to monitor Legal Agreements and other planning obligations, including:
—— Generation of consultation letters,
—— Consultation replies,
—— Developer contributions requested,
—— Ability to record contributions claimed,
—— Monies received and spent,
—— Generation of financial and monitoring reports.
—— Ability to apply indexation to payments, and
—— Identification of claimant.
— The provision of a comprehensive reporting suite with the ability for System Administrators to create and edit reports, to include:
—— CPS1 and CPS2,
—— Performance management,
—— Bespoke reports, and
—— Real time reporting.
— Notifications and alerts, and
— A search facility for Systems Users and Website Users,
— Legacy Data migration from PACS, PDMS, and Site Files including Section 106 Agreement data;
— Training,
— Implementation (to include project management),
— Software support and maintenance,
— Account Management, and
— Integration to other systems, e.g. GIS, CDP Smart.
Suppliers that are interested in responding need to register on the Council’s electronic tendering system to download the available documentation by 5:00pm on Wednesday 14th February and submit a response by 11:00 am on 21.2.2018.
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2018-07-02
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
The publication of this notice in no way obliges the Council to commence a procurement process in respect of any or all of the services referred to in this notice.

VI.5) Date of dispatch of this notice:2018-01-22