United Kingdom-Matlock: Supply of an Early Years and Education Management Information System and Associated Services

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2018/S 014-028013/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies
Directive 2014/24/EU

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Derbyshire County Council
Postal address: County Hall
Town: Matlock
Postal code: DE4 3AG
Country: United Kingdom
Contact Person: Guy Wilding
Telephone: +44 1629580000
Email: guy.wilding@derbyshire.gov.uk
Internet address(es):
Main address: www.derbyshire.gov.uk
Address of the buyer profile:

Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Supply of an Early Years and Education Management Information System and Associated Services

Reference number: ICT17038
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The Council wishes to hear from organisations willing to share information about their Early Years and Education Management Information System and Associated Services to gauge the likely level of interest in the project from the market.
The Council is looking for a single solution for the detailed Children’s Services work areas:
— Admissions and Transport Team,
— Autism Outreach and Sensory and Physical Support,
— Behaviour Support,
— Catering,
— Early Years Finance,
— Early Years Team,
— Education Welfare Team,
— Educational Psychology,
— Elective Home Education,
— FIS,
— Governor Support,
— Inclusion,
— Information and ICT,
— Integrated Workforce Development Team,
— IPT and Out of School Tuition,
— Sensory and Physical Support,
— SEND,
— Support services for SEN (SSSEN), and
— Virtual School.
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 48100000
Main CPV code: 48190000

II.2.3) Place of performance
Nuts code: UKF1
Main site or place of performance:
Within the geographical boundaries of Derbyshire.

II.2.4) Description of the procurement
The Council wishes to hear from organisations willing to share information about their Early Years and Education Management Information System and Associated Services to gauge the likely level of interest in the project from the market.
The Council is looking for a single solution for the detailed Children’s Services work areas:
— Admissions and Transport Team,
— Autism Outreach and Sensory and Physical Support,
— Behaviour Support,
— Catering,
— Early Years Finance,
— Early Years Team,
— Education Welfare Team,
— Educational Psychology,
— Elective Home Education,
— FIS,
— Governor Support,
— Inclusion,
— Information and ICT,
— Integrated Workforce Development Team,
— IPT and Out of School Tuition,
— Sensory and Physical Support,
— SEND,
— Support services for SEN (SSSEN), and
— Virtual School.
The Council is looking for a single solution for the Children’s Services work areas listed above, along with any additional functionality that may be available.
The following services would be required of the System:
— data migration (in excess of 320 000 records),
— training options and extent of training, both initial and ongoing training requirements and access to online help and eLearning courses,
— implementation (to include project management),
— software support and maintenance,
— account Management, and
— integration to other Council systems.
Suppliers who are interested in responding need to register on the Council’s eTendering system and download the available documentation by 11:59 pm 9.2.2018. The document return date is 16.2.2018.
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2018-06-29
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
The publication of this notice in no way obliges the Council to commence a procurement process in respect of any or all of the services referred to in this notice.

VI.5) Date of dispatch of this notice:2018-01-19