United Kingdom-Middlewich: Christmas Displays Contract

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 042336/S 000-2025
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable

Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Middlewich Town Council

Postal address: Victoria Buildings, Lewin Street
Town: Middlewich
Region: Cheshire East
Postal code: CW109AS
Country: United Kingdom

Contact Person: Safia Kauser
Telephone: +44 1606833434
Email: clerk@middlewich.org.uk

Internet address

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Safia Kauser, Middlewich Town Council, Victoria Buildings, Middlewich, CW10 9AS, United Kingdom. NUTS code: UK. clerk@middlewich.org.uk,
to the following addressSafia Kauser, Middlewich Town Council, Victoria Buildings, Middlewich, CW10 9AS, United Kingdom. NUTS code: UK. clerk@middlewich.org.uk,
I.4) Type of the contracting authority
Regional or local authority

II) Object
II.1.1) Title
Christmas Displays Contract
Reference number: ocds-h6vhtk-056488

II.1.2) CPV Codes
Main CPV code
31522000

II.1.3) Type of contract
Supplies

II.1.4) Short description
Middlewich Town Council provides the annual programme of Christmas illuminations in Middlewich town centre. The focus of the illumination scheme is the annual ‘Switch On’ event which is usually held on the last Saturday of November.
The Council is tendering with a view to agreeing a contract with a supplier from September 2025.
The Town Council will consider tenders for a 3 and 5 year contract which will start with the display for the Switch on Event to be held on Saturday 29th November 2025.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)
Main site or place of performance
Middlewich Town Centre, Middlewich, Cheshire

II.2.4) Description of the procurement
1) The Town Council is seeking a contractor to fully manage the installation, maintenance, removal and storage of the Christmas lights and associated electrical installations in the town centre.
2) To design a lighting scheme for the areas and locations detailed below. These shall be supplied by the contractor on a lease/hire agreement. For the purpose of this tender, the Town Council require a proposed lighting scheme to be submitted, including locations of the lighting and imagery of the designs of the proposed motifs and street illuminations.

II.2.7) Contract dates (estimated)
Start
2025-11-01 00:00
This contract is subject to renewal
Yes
Description of renewals
A separate document confirming the total price for a three year period, a five year period and a three year period with the option to extend for a further 2 years and how this meets our tender requirements. Please confirm if the cost will be the same for each year of the contract, if not, please provide details. (Refer to the tender document pack).

II.2.10) Information about variants
Variants will be accepted
Yes

II.2.11) Information about options
Options: Yes
Description of options
A separate document confirming the total price for a three year period, a five year period and a three year period with the option to extend for a further 2 years and how this meets our tender requirements. Please confirm if the cost will be the same for each year of the contract, if not, please provide details. (Refer to the tender document pack).

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to the tender document pack.

III.1.2) Economic and financial standing
List and brief description of selection criteria
Refer to the tender document pack.
Minimum level(s) of standards possibly required
Refer to the tender document pack.

III.1.3) Technical and professional ability
List and brief description of selection criteria
Refer to the tender document pack.
Minimum level(s) of standards possibly required
Refer to the tender document pack.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.2) Administrative information

IV.2.2) Tender submission deadline
2025-09-12 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2025-09-15 15:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
1080
from the date stated for receipt of tender

IV.2.7) Conditions for opening of tenders
Date: 2025-09-15 15:00
Place: Middlewich Town Council
Information about authorised persons and opening procedure
Refer to the tender document pack

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.4) Procedures for review
VI.4.1) Review body
Official name
Middlewich Town Council
Postal address: Victoria Buildings, Lewin Street
Town: Middlewich
Postal code: CW10 9AS
Country: United Kingdom

Email: clerk@middlewich.org.uk

VI.5) Date of dispatch of this notice
2025-07-23 12:21