United Kingdom-MILTON KEYNES: Contract for Security Maintenance

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2022/S 000-005272/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: OPEN UNIVERSITY(THE)
Postal address: Walton Hall
Town: MILTON KEYNES
Postal code: MK76AA
Country: United Kingdom
Contact Person: Procurement Team
Telephone: +44 1908655814
Email: finance-tenders@open.ac.uk
Internet address(es):
Main address: www.open.ac.uk
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Contract for Security Maintenance

Reference number: OUPA10638
II.1.2) Main CPV code: 35120000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The Open University have awarded a new contract to the current security maintenance partner covering the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University’s IT system. This includes external monitoring of intruder alarms.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:890000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 32234000
Main CPV code: 32235000
Main CPV code: 32323500
Main CPV code: 35120000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Open University has awarded a new contract to the current security maintenance partner which covers the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University’s IT system. This includes external monitoring of intruder alarms. The system covers all OU sites and comprises 834 card readers, 391 CCTV cameras, 37 intruder alarms and 18 intercoms. The system is utilised to produce all of the ID cards for staff, PGR students and contractors.
The main access control system is Maxxess and is the backbone of all of the systems, forming the integration link that permits monitoring and responses to all of the electronic security systems. The Maxxess system also permits access to the data on the card holders that is utilised across all OU locations for the use of printers and scanners and the Library barcode system for logging books in and out. The system has been in place for more than 15 years and has been regularly upgraded to the latest software and firmware.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The contract is for 3 years with an option to extend for a further period of 24 months in 12-month increments

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below

1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The University committed to its current access control system over 15 years ago. This system has expanded over the years covering all of its sites with one card allowing access to all areas. There are many hundreds of card readers and an in-built link with our IT systems to allow the verification of printing and scanning across all of the University’s multifunctional devices and use of Library booking system.
The current system is Maxxess. The approved list of partners that Maxxess will supply equipment to has differing levels of accreditation which ranks them in terms of experience and knowledge on the product.
The current supplier has 15 years plus experience with the Open University (OU) to provide and deal with highly complex large networked systems, working to a Platinum accreditation on a Maxxess system with nationwide capability. Key elements that a platinum accredited supplier possesses are:
• Advanced System engineering solution Course
• Advanced System conversion from Lenel to Maxxess software Course
• Advanced System Management and Database management Course
• Advanced System Integration and SQL management Course
• Partner provides annual documentation of at least five end customers with complete solutions specification
These elements are essential for the ongoing development and maintenance of the OU’s electronic security systems.
To change out the access control system and all of the links it has to other security systems and the wider IT systems would require a large investment and would be directly opposed to the University’s sustainability programme. In addition to the Maxxess element of the security systems the other core parts (CCTV, intruder alarms and intercoms) are all linked on a complex network forming part of the OU network. These again are specialist skills that the current supplier has demonstrated over many years that they continue to possess and enhance working as partners with the OU.

IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
Section V: Award of contract
Contract No: OUPA10638
Title: Contract for Security Maintenance

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2022-02-25
V.2.2) Information about tenders
Number of tenders received:1
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Visual Electronic Services Ltd
Postal address: 16 Bridgegate Business Park
Town: Aylesbury
Postal code: HP19 8XN
Country: United Kingdom
Nuts code:
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 890000
Total value of the contract/lot:890000
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: N/A
Town: N/A
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-02-25