United Kingdom-Nelson: Fuel Card Tender

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 007-010504/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Pendle Borough Council
Postal address: The Town Hall, Market Street
Town: Nelson
Postal code: BB9 7LG
Country: United Kingdom
Contact Person: Mr James Henderson
Telephone: +44 1282661877
Email: james.henderson@pendle.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Fuel Card Tender

Reference number: DN455748
II.1.2) Main CPV code: 30163100
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Fuel card tender for Pendle Borough Council. Estimated annual usage 236 756 litres.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
The Borough of Pendle is a local authority in East Lancashire. We serve the Pendle area which has an approximate population of 90 000. Our administrative base is located within the town of Nelson, Lancashire.
Our fuel requirements are mainly for fleet vehicles and plant which is used to provide our waste collection, street cleansing and grounds maintenance services. The vehicles used in the delivery of the services range from ride on mowers, through to car derived vans, mechanical sweepers and category C refuse collection vehicles.
Under our current fuel card arrangements we hold 60 bearer cards with 8 being for petrol and 48 being for diesel. The 4 remaining cards are classed as ‘wild cards’ and can be used to draw fuels for vehicles taken on temporary hire. It is essential that cards can be provided for diesel and petrol transactions.
All fuel transactions are completed by the vehicle driver and each card with exception of the ‘wild cards’ are allocated to a specific vehicle registration and fleet reference number. Fleet numbers are created by the Council for the purpose of accounting and auditing of vehicle costs. The Council require the fuel cards to include vehicle registration and fleet numbers.
Our estimated annual usage is 236 756 litres of fuel withdrawn over 5 000 transactions.
Most of our vehicles are used in regular weekly and daily tasks enabling the spread of transactions to be spread consistently throughout the year.
The Council fleet is a mix of petrol and diesel engine units.
The Council is additionally seeking the ability to use forecourt facilities to jet wash approximately 26 vehicles which range in size from cars through to 3,5 t tippers. The Council ideally would use 1 card for both transactions allowing costs to be allocated to a specific vehicle registration and fleet number.
The Council will consider the provision of separate cards for cleaning vehicles.
The Council will still consider submissions for fuel from bidders that are unable to offer a Jet Washing solution.
The Council would like to receive weekly itemised invoices, preferably via email. The Council will pay invoices by direct debit.
The purpose of this exercise is to assist the Council in obtaining a financial saving. Bidders are advised that should their submissions be higher than the rates the Council currently received through the incumbent suppliers then the Council would take the decision to remain with their supplier rather than set up a new agreement which would negatively impact on the Council’s budgets.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2020-04-01End: 2022-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-02-14 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2020-02-14 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.4) Procedures for review
VI.4.1) Review body
Official name: Pendle Borough Council
Town: Nelson
Country: United Kingdom
VI.5) Date of dispatch of this notice:2020-01-07