United Kingdom-Newcastle: Disposable catering supplies

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 200-360409/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle
Postal code: NE1 3AF
Country: United Kingdom
Contact Person: Laura Kyle
Telephone: +44 1912613916
Email: laura.kyle@nepo.org
Nuts code: UK
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall, Durham
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom
Email: help@durham.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.durham.gov.uk
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Street
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom
Email: customerservices@gateshead.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.gateshead.gov.uk
Official name: Hartlepool Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom
Email: customer.service@hartlepool.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.hartlepool.gov.uk
Official name: Middlesbrough Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
Postal code: TS1 9FX
Country: United Kingdom
Email: contactcentre@middlesbrough.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.middlesbrough.gov.uk
Official name: Newcastle City Council (Framework Contract Participant)
Postal address: Civic Centre, Barras Bridge
Town: Newcastle
Postal code: NE1 7RS
Country: United Kingdom
Email: csc@newcastle.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.newcastle.gov.uk
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, Silverlink North, Cobalt Business Park
Town: Newcastle
Postal code: NE27 0BY
Country: United Kingdom
Email: contact.us@northtyneside.gov.uk
Nuts code: UK
Internet address(es):
Main address:
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
Email: customerhelp@southtyneside.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.southtyneside.gov.uk
Official name: Stockton Borough Council (Framework Contract Participant)
Postal address: Municipal Buildings, Church Road
Town: Stockton
Postal code: TS18 1LD
Country: United Kingdom
Email: customer.comments@stockton.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.stockton.gov.uk
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom
Email: enquiries@sunderland.gov.uk
Nuts code: UK
Internet address(es):
Main address: www.sunderland.gov.uk

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:www.nepo.org
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NEPO507 Supply of Catering Disposables.
II.1.2) Main CPV code: 39222100
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The North East Procurement Organisation (NEPO) is inviting responses from tenderers for a framework agreement for the supply of Catering Disposables to be delivered direct to establishments.
II.1.5) Estimated total value:
Value excluding VAT: 1200000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
The North East Procurement Organisation (NEPO) is inviting responses from tenderers for a framework agreement for the supply of Catering Disposables to be delivered direct to establishments. Establishments include Schools and Education facilities and Civic Buildings. As the Framework Contract is a framework the Council makes no guarantee that any orders will be placed under the Framework Contract by the Council or any of the Contracting Authorities. Quantities will be specified in the Call-Off Contract between each Contracting Authority and the Supplier. The procurement exercise will consist of an initial tender evaluation followed by an e-auction for the pricing element of the evaluation.

Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted.
If you require assistance on submitting your Invitation to Tender (ITT) please contact the system support team via email at ProContractSuppliers@proactis.com or use the online ticket system at For urgent enquiries, please call 0330 005 0352.
II.2.5) Award criteria
Criteria below
Quality criterion -Name: Discount Off-Catalogue/Weighting:10.00 %Quality criterion -Name: Social Value — Economic/Weighting:10.00 %Quality criterion -Name: Social Value — Environmental/Weighting:10.00 %
Price – Weighting:70.00 %
II.2.6) Estimated value:
Value excluding VAT: 1200000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:This Framework Contract will be a direct replacement of the existing NEPO Framework Contract for the Supply of Catering Disposables.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. Candidates must register on the NEPO eTender system at

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As stated within the procurement documents.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:2
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:The E-Auction will be run in-house by NEPO. No fees will be levied to you by NEPO. You must, however, comply with the rules of the E-Auction which will be set out in detail prior to the online event. This ITT will be run under Statutory Instrument 5 — The Public Contracts Regulations 2015. Tenderers should note that this tender process complies with EU Directive 2015 / 18.
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-11-16 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2016-11-16 Local time: 14:00
Information about authorised persons and opening procedure:Legal representatives of Gateshead Metropolitan Borough Council to authorise opening of tenders for NEPO officers at 14:00 on the tender submission deadline day.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:48 months from Contract Award date as stipulated within Invitation to Tender documentation.
IV.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:-

A complete list of permissible users is shown on the NEPO website below:

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
Official name: North East Procurement Organisation (NEPO)
Postal address: Guildhall, Sandhill
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
Internet address: www.nepo.org

VI.4.2) Body responsible for mediation procedures
Official name: North East Procurement Organisation
Postal address: Guildhall, Sandhill
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
Internet address: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
Official name: North East Procurement Organisation (NEPO)
Postal address: Guildhall, Sandhill
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
Internet address: www.nepo.org
VI.5) Date of dispatch of this notice:2016-10-10