United Kingdom-Newcastle upon Tyne: Lighting equipment and electric lamps

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 226-470314/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: University of Newcastle upon Tyne
Postal address: 2nd Floor South, Higham House, New Bridge Street West
Town: Newcastle upon Tyne
Postal code: NE1 8AF
Country: United Kingdom
Contact Person: Michael McGill
Telephone: +44 1912086680
Email: purchasing@ncl.ac.uk
Internet address(es):
Main address: www.ncl.ac.uk
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Campus Wide LED Retrofit.

Reference number: NU/1226
II.1.2) Main CPV code: 31500000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Continuing the success of the Salix funded LED retrofit pilot projects with the Agriculture, Percy and Drummond Buildings, the intention now is to roll the retrofit project campus wide.
This scheme will be part funded by a Salix Finance grant.
The project will include:
— Survey each building;
— Select suitable LED replacement and/ or controls;
— Install new LED fittings — circa 10 buildings a year for 3 years to complete entire University;
— Test and inspection of each completed building; and
— Make good (replace ceiling tiles etc.).
Full details of this scheme can be found in the published tender documentation, which is available on the University’s e-tender system, Pro Contract. All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at:
II.1.5) Estimated total value:
Value excluding VAT: 2400000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
45100000, 45300000, 51100000, 31000000

II.2.3) Place of performance
Nuts code: UKC22
Main site or place of performance:
Newcastle University, Newcastle upon Tyne.

II.2.4) Description of the procurement:
II.1.4.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 2400000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates: It is envisaged that up to a maximum of 6 candidates will be invited to the tender stage. Those scoring highest from the Selection Questionnaire will be shortlisted.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Please refer to the Contract Award Criteria contained in the published tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Must comply with the requirements detailed in the published Invitation to Tender documentation.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-01-09 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2018-01-31
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The University intends to use its Due North e-tendering portal, Pro Contract, to conduct this tendering exercise.
All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at:

The following link will take you to the supplier page of the Pro Contract system:

Please note that first time suppliers to the University will need to register on the system before they are able to access this opportunity.
VI.4) Procedures for review
VI.4.1) Review body
Official name: See VI.4.3
Town: See VI.4.3
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: See VI.4.3
Town: See VI.4.3
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into.
Such additional information should be requested from the address referred to in part 1.1 above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: See VI.4.3
Town: See VI.4.3
Country: United Kingdom
VI.5) Date of dispatch of this notice:2017-11-22