United Kingdom-Newcastle upon Tyne: NEPO224 and TPPL Heavy Goods Vehicle Framework

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 175-423940/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: The Association of North East Councils Limited trading as the North East Procurement Organisation
National registration number: 05014821
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1916380040
Email: fleet@nepo.org
Internet address(es):
Main address:
Official name: Darlington Borough Council
Postal address: Town Hall, Feethams
Town: Darlington
Postal code: DL1 5QT
Country: United Kingdom
Email: customerservices@darlington.gov.uk
Internet address(es):
Main address:
Official name: Gateshead Metropolitan Borough Council
Postal address: Civic Centre, Regent Terrace
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom
Email: customerservices@gateshead.gov.uk
Internet address(es):
Main address:
Official name: Hartlepool Borough Council
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom
Email: customer.service@hartlepool.gov.uk
Internet address(es):
Main address:
Official name: Newcastle City Council
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
Postal code: NE1 7RS
Country: United Kingdom
Email: csc@newcastle.gov.uk
Internet address(es):
Main address:
Official name: North Tyneside Council
Postal address: Quadrant, The Silverlink North, Cobalt Business Park
Town: Silverlink
Postal code: NE27 0BY
Country: United Kingdom
Email: contact.us@northtyneside.gov.uk
Internet address(es):
Main address:
Official name: Redcar and Cleveland Borough Council
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
Postal code: TS10 1RT
Country: United Kingdom
Email: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address:
Official name: South Tyneside Council
Postal address: Town Hall and Civic Offices
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
Email: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address:
Official name: Stockton-on-Tees Borough Council
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
Postal code: TS18 1LD
Country: United Kingdom
Email: customer.comments@stockton.gov.uk
Internet address(es):
Main address:
Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom
Email: enquiries@sunderland.gov.uk
Internet address(es):
Main address:
Official name: Middlesbrough Borough Council
Postal address: Civic Centre, Albert Road
Town: MIddlesbrough
Postal code: TS1 9FX
Country: United Kingdom
Email: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address:
Official name: Northumberland County Council
Postal address: County Hall
Town: Morpeth
Postal code: NE61 2EF
Country: United Kingdom
Email: financeprocurement@northumberland.gov.uk
Internet address(es):
Main address:
Official name: Durham County Council
Postal address: County Hall
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom
Email: help@durham.gov.uk
Internet address(es):
Main address:

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NEPO224 and TPPL Heavy Goods Vehicle Framework

Reference number: NEPO224
II.1.2) Main CPV code: 34140000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Association of North East Councils Ltd trading as the North East Procurement Organisation (‘NEPO’) invites tenders for organisations to participate in a 48 month Agreement (‘the Agreement’) for the supply of heavy goods vehicles (HGVs), including converted/unconverted chassis and drivetrain conversions on a purchase or lease basis. The Agreement will be used by NEPO and may also be used by all local authorities and other organisations located in the United Kingdom.
The Agreement is available to all current and future members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members of TPPL can be obtained from
The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here and a full list of associate members is available here
II.1.5) Estimated total value:
Value excluding VAT: 400000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: OEM Chassis 12.5 t-44 t including Spare Parts and Maintenance Contracts

Lot No:1
II.2.2) Additional CPV code(s)
34139000, 34130000, 34140000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.
II.2.4) Description of the procurement:
Vehicle chassis 12.5 t-44 t including spare parts and maintenance contracts. Chassis supplied to be both converted and unconverted operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuels. This lot is for the purchase of either unconverted chassis or converted chassis from the original equipment manufacturer (OEM), who can supply direct or via any of their franchise dealerships.
Chassis to be supplied under this lot include day and sleeper cabs of various wheelbases that are acceptable for conversion with body types including but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an member may require. The lot will also include the options to offer spare parts and maintenance contract services.
If a converted vehicle is required under this lot, the convertor may either be nominated by the member or the OEM will use their preferred convertor. For clarity, purchases from this lot will be made from OEMs of chassis (unconverted/converted) that have been appointed to the framework in this lot.
Within lot 1, members can nominate their preferred convertor(s) for use by the successful OEM manufacturers/franchise dealer when supplying converted vehicle chassis. In these circumstances, the OEM manufacturer or OEM nominated franchise dealership is liable for the vehicle(s) ordered until delivered and signed for by the member. For clarity, for all purchases made within lot 1 the invoice and contractual relationship remains between the member and the successful OEM manufacturer or the OEM nominated franchise dealership.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 150000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

II.2.1) Title: Vehicle Conversions up to 44 t including Spare Parts and Maintenance Contracts

Lot No:2
II.2.2) Additional CPV code(s)
34140000, 34130000, 34139000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.
II.2.4) Description of the procurement:
Vehicle conversions up to 44 t. This lot is for the purchase of converted chassis from the convertors appointed to the framework. Members can if they choose to, nominate a preferred chassis for conversion. Alternatively, where the Member owns an existing chassis, they can pay for the body only for the purpose of mounting on an existing chassis. Convertors can make available for sale ex-demonstration vehicles to members within this lot.
Body type conversions to include but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an members may require. The lot will also include the options to offer spare parts and maintenance contract services.
Within lot 2, members can nominate their preferred chassis for use by the successful vehicle convertor when supplying body type conversions. In these circumstances, the vehicle convertor is liable for the vehicle(s) ordered until delivered and signed for by the Member. For clarity, for all purchases made within lot 2 the invoice and contractual relationship remains between the Member and the successful vehicle convertor.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 250000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2.1) Title: Contract Hire of Heavy Goods Vehicles, 12.5t and above

Lot No:3
II.2.2) Additional CPV code(s)
34140000,
Supplementary CPV code: PA0234130000
Supplementary CPV code: PA02

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.
II.2.4) Description of the procurement:
Contract hire of heavy goods vehicles and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Types of HGVs to be hired includes, but is not limited to the full range of vehicle categories and sizes covered in Lots 1 and 2 but also any other heavy goods, specialist and municipal vehicles exceeding 12.5 tonnes.
Within lot 3, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 3 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2.1) Title: Contract Hire of Buses, 5-75 Seats (Including Accessible Vehicles)

Lot No:4
II.2.2) Additional CPV code(s)
34115200,
Supplementary CPV code: PA0234120000
Supplementary CPV code: PA02

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.
II.2.4) Description of the procurement:
Contract Hire of minibuses, coaches, double-decked and articulated buses with 5-75 seats (including accessible vehicles) and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Vehicles may be coach-built, OEM standard or van-based conversions.
Within lot 4, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 4 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2.1) Title: Electric or Hydrogen Drivetrain Conversions

Lot No:5
II.2.2) Additional CPV code(s)
50117000
Supplementary CPV code: CB44, CB10

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UNITED KINGDOM.
II.2.4) Description of the procurement:
Electric or hydrogen vehicle drivetrain conversion systems, to include range-extended solutions. This lot is for the supply and fit of electric or hydrogen drivetrain solutions to repower internal combustion engine vehicles.
Types of vehicles to be repowered includes but is not limited to, all HGVs (of any weight and chassis), light and medium commercial vehicles (from 3.5 t to 12.5 t) and buses (from 5-75 seats) including accessible and non-accessible, articulated and double decked. Services expected to be provided includes but is not limited to, design, conversion, warranty, servicing, maintenance and training.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 20000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As stated in the procurement documents.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2020/S 098-236108
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-10-09 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2020-10-09 Local time: 12:05 Place:Gateshead Council Legal Services.

Information about authorised persons and opening procedure:Authorised NEPO and TPPL officers, opening conducted via the Proactis tender system.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:48 months from publication of this contract notice.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Agreement is accessible by all local authorities in England, Scotland, Wales and Northern Ireland. The following links provide an opportunity to search for local authorities in England, Wales, Scotland and Northern Ireland. The Agreement may also be used by all other eligible bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided.

The Agreement is available to all current and future members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members of TPPL can be obtained from
The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here and a full list of associate members is available here
TPPL are acting as an agent alongside and on behalf of NEPO and will undertake individually or jointly all activities relating to this proposed Agreement including but not limited to management of this tender process, evaluation of submissions, management of the Agreement when awarded, delivery of mini-competitions, assistance with direct awards and collection of associated Agreement fees.
To view this notice, please click here:
Go reference: GO-202094-PRO-17032744
VI.4) Procedures for review
VI.4.1) Review body
Official name: The High Court
Postal address: Royal Court of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NEPO will incorporate a minimum 10 calendar days standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the framework agreement before it is executed/signed.
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

VI.5) Date of dispatch of this notice:2020-09-04