United Kingdom-Newcastle upon Tyne: NEPO407 Food and General Provisions

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2018/S 242-552363/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Association of North East Councils Ltd trading as North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Contact Person: Marie Bartup
Telephone: +44 1912613929
Email: marie.bartup@nepo.org
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org

The contract is awarded by central purchasing body
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: NEPO407 Food and General Provisions

Reference number: DN379710
II.1.2) Main CPV code: 15000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
NEPO is seeking to procure a framework contract for the supply and distribution of food and general provisions. The purpose of this PIN is to give advance notice of the procurement, gauge market interest and identify suppliers wishing to participate in future market engagement sessions. Sessions will take place late January, early February 2019 and will be secured on a first come first served basis. Market engagement sessions will last for a maximum of 90 minutes and be limited to four attendees per supplier. Appointments will be confirmed in due course and a letter sent out with further details on the location, format and agenda. Suppliers unable to attend will still be allowed an opportunity to provide feedback via the NEPO Portal.
To reserve your place: please send a confirmation of your intention to attend directly to marie.bartup@nepo.org
II.1.5) Estimated total value:
Value excluding VAT: 48000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: Yes
II.2) Description:
II.2.1) Title: General Provisions and Alcohol

Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 15000000
Main CPV code: 15910000
Main CPV code: 15893100
Main CPV code: 15894000
Main CPV code: 15890000
Main CPV code: 15800000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
NEPO is seeking to establish a framework contract for the supply and distribution of food and general provisions, the resulting solution will require direct deliveries to a variety of Contracting Authority Establishments across the North East on behalf of NEPO Member Authorities and associate members including, but not limited to, schools and other public-sector catering establishments. The existing Framework is split into 4 Lots as follows:
Lot 1 – General Provisions and Alcohol;
Lot 2 – Frozen Food;
Lot 3 – Meat, Sausage and Poultry and
Lot 4 – Fruit, Vegetables, Bread and Eggs.
It is envisaged that the same requirements will be covered in the renewal procurement process, there is also an opportunity to cover additional requirements and a potential Lot for speciality foods and deli items to incorporate local and regional produce will be considered.
The estimated value included in this prior information notice is based on current volumes per annum, extrapolated across a 48-month period. The value may however be subject to change on the basis that the resulting framework contract is expected to be available for use by wider public-sector organisations.
II.2.5) Award criteria

II.2.14) Additional information: Attendance at market engagement sessions is optional and does not provide advantage to any future related procurement opportunity and/or constitute as a supplier’s intention to tender. Suppliers should be capable of delivering the scope of services and manage the estimated value detailed above. NEPO reserve the right to seek assurances from interested suppliers prior to allocating a place.

II.2.1) Title: Frozen Food

Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 15331170
Main CPV code: 15311000
Main CPV code: 15311200
Main CPV code: 15220000
Main CPV code: 15221000
Main CPV code: 15229000
Main CPV code: 15896000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
NEPO is seeking to establish a framework contract for the supply and distribution of food and general provisions, the resulting solution will require direct deliveries to a variety of Contracting Authority Establishments across the North East on behalf of NEPO Member Authorities and Associate Members including, but not limited to, schools and other public-sector catering establishments. The existing framework is split into 4 Lots as follows:
Lot 1 – General Provisions and Alcohol;
Lot 2 – Frozen Food;
Lot 3 – Meat, Sausage and Poultry and
Lot 4 – Fruit, Vegetables, Bread and Eggs.
It is envisaged that the same requirements will be covered in the renewal procurement process, there is also an opportunity to cover additional requirements and a potential Lot for specialty foods and deli items to incorporate local and regional produce will be considered.
The estimated value included in this prior information notice is based on current volumes per annum, extrapolated across a 48-month period. The value may however be subject to change on the basis that the resulting framework contract is expected to be available for use by wider public-sector organisations.
II.2.5) Award criteria

II.2.14) Additional information: Attendance at market engagement sessions is optional and does not provide advantage to any future related procurement opportunity and/or constitute as a supplier’s intention to tender. Suppliers should be capable of delivering the scope of services and manage the estimated value detailed above. NEPO reserve the right to seek assurances from interested suppliers prior to allocating a place.

II.2.1) Title: Meat, Sausage and Poultry

Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 15100000
Main CPV code: 15110000
Main CPV code: 15119000
Main CPV code: 15131700
Main CPV code: 15131420
Main CPV code: 15131610
Main CPV code: 15130000
Main CPV code: 15131100
Main CPV code: 15131110

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
NEPO is seeking to establish a framework contract for the supply and distribution of food and general provisions, the resulting solution will require direct deliveries to a variety of Contracting Authority Establishments across the North East on behalf of NEPO Member Authorities and Associate Members including, but not limited to, schools and other public-sector catering establishments. The existing framework is split into 4 Lots as follows:
Lot 1 – General Provisions and Alcohol;
Lot 2 – Frozen Food;
Lot 3 – Meat, Sausage and Poultry and
Lot 4 – Fruit, Vegetables, Bread and Eggs.
It is envisaged that the same requirements will be covered in the renewal procurement process, there is also an opportunity to cover additional requirements and a potential lot for specialty foods and deli items to incorporate local and regional produce will be considered.
The estimated value included in this prior information notice is based on current volumes per annum, extrapolated across a 48-month period. The value may however be subject to change on the basis that the resulting framework contract is expected to be available for use by wider public-sector organisations.
II.2.5) Award criteria

II.2.14) Additional information: Attendance at market engagement sessions is optional and does not provide advantage to any future related procurement opportunity and/or constitute as a supplier’s intention to tender. Suppliers should be capable of delivering the scope of services and manage the estimated value detailed above. NEPO reserve the right to seek assurances from interested suppliers prior to allocating a place.

II.2.1) Title: Fruit, Vegetables, Bread and Eggs

Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 03220000
Main CPV code: 03221200
Main CPV code: 03200000
Main CPV code: 03222330
Main CPV code: 03222000
Main CPV code: 03222100
Main CPV code: 03222110
Main CPV code: 03222118
Main CPV code: 03222200
Main CPV code: 03222230
Main CPV code: 03222300
Main CPV code: 03222310
Main CPV code: 15300000
Main CPV code: 03221000
Main CPV code: 03221100
Main CPV code: 03221110
Main CPV code: 03221120
Main CPV code: 03221300
Main CPV code: 03221400
Main CPV code: 15331140

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
NEPO is seeking to establish a framework contract for the supply and distribution of food and general provisions, the resulting solution will require direct deliveries to a variety of Contracting Authority Establishments across the North East on behalf of NEPO Member Authorities and Associate Members including, but not limited to, schools and other public-sector catering establishments. The existing framework is split into 4 Lots as follows:
Lot 1 – General Provisions and Alcohol;
Lot 2 – Frozen Food;
Lot 3 – Meat, Sausage and Poultry and
Lot 4 – Fruit, Vegetables, Bread and Eggs.
It is envisaged that the same requirements will be covered in the renewal procurement process, there is also an opportunity to cover additional requirements and a potential lot for specialty foods and deli items to incorporate local and regional produce will be considered.
The estimated value included in this prior information notice is based on current volumes per annum, extrapolated across a 48-month period. The value may however be subject to change on the basis that the resulting framework contract is expected to be available for use by wider public-sector organisations.
II.2.5) Award criteria

II.2.14) Additional information: Attendance at market engagement sessions is optional and does not provide advantage to any future related procurement opportunity and/or constitute as a supplier’s intention to tender. Suppliers should be capable of delivering the scope of services and manage the estimated value detailed above. NEPO reserve the right to seek assurances from interested suppliers prior to allocating a place.

II.3) Estimated date of publication of contract notice:2019-04-05
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:

A complete list of permissible users is shown on the NEPO website below:

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org

VI.5) Date of dispatch of this notice:2018-12-13