United Kingdom-Newcastle Upon Tyne: (NU/1302) – Supply of Fresh Bread and Baked Goods

Type of document: Contract Awards
Country: United Kingdom
OJEU Ref: (2017/S 246-514609/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Contract award notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: University of Newcastle Upon Tyne t/a Newcastle University
Postal address: King’s Gate
Town: Newcastle Upon Tyne
Postal code: NE1 7RU
Country: United Kingdom
Contact Person: Steven Hogg
Telephone: +44 1912086476
Email: steven.hogg@ncl.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: (NU/1302) – Supply of Fresh Bread and Baked Goods

Reference number: NU/1302
II.1.2) Main CPV code: 15612500
II.1.3) Type of contract Supplies
II.1.4) Short Description: This tender was to establish a Contract awarded on either a sole or multiple operator bases for the following lots:
— Lot 1 – Sliced bread, buns and similar,
— Lot 2 – Artisan bread,
— Lot 3 – Artisan buns,
— Lot 4 – Baked goods.
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:340000.00
Currency:GBP
II.2) Description
II.2.1) Title: Sliced bread, buns and similar
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 15811000

II.2.3) Place of performance
Nuts code: UKC22
Main site or place of performance:Newcastle upon Tyne.

II.2.4) Description of the procurement
Lot 1 – Sliced bread, buns and similar.
Generally used for toast and made to order sandwiches in various outlets.

II.2.5)Award criteria
Quality criterion – Name: Quality/Weighting:30Quality criterion – Name: Product Assortment/Weighting:5Quality criterion – Name: Delivery/Weighting:10Quality criterion – Name: Sustainability/Weighting:18Quality criterion – Name: Developing Seasonal / New Products/Weighting:2
Price – Weighting:35
II.2.11) Information about options
Options yes
Description of options: Contract to 31st August 2019 with options to extend for two further periods of 12 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.1) Title: Artisan bread
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code: UKC22
Main site or place of performance:Newcastle upon Tyne.

II.2.4) Description of the procurement
Lot 2 – Artisan bread.
Pre-sliced 800g bloomer loaves, generally used for buffet sandwiches from the delivered hospitality / event catering service.

II.2.5)Award criteria
Quality criterion – Name: Quality/Weighting:30Quality criterion – Name: Product Assortment/Weighting:5Quality criterion – Name: Delivery/Weighting:10Quality criterion – Name: Sustainability/Weighting:18Quality criterion – Name: Developing Seasonal / New Products/Weighting:2
Price – Weighting:35
II.2.11) Information about options
Options yes
Description of options: Contract to 31st August 2019 with options to extend for two further periods of 12 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.1) Title: Artisan buns
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 15811200

II.2.3) Place of performance
Nuts code: UKC22
Main site or place of performance:Newcastle upon Tyne.

II.2.4) Description of the procurement
Lot 3 – Artisan buns.
Small batches to use for special lunches / events.

II.2.5)Award criteria
Quality criterion – Name: Quality/Weighting:30Quality criterion – Name: Product Assortment/Weighting:5Quality criterion – Name: Delivery/Weighting:10Quality criterion – Name: Sustainability/Weighting:18Quality criterion – Name: Developing Seasonal / New Products/Weighting:2
Price – Weighting:35
II.2.11) Information about options
Options yes
Description of options: Contract to 31st August 2019 with options to extend for two further periods of 12 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.1) Title: Baked goods
Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 15612500

II.2.3) Place of performance
Nuts code: UKC22
Main site or place of performance:Newcastle upon Tyne.

II.2.4) Description of the procurement
Lot 4 – Baked goods.
Generally used for buffets from the delivered hospitality/event catering service, including high profile events such as the University congregation ceremonies.
We would prefer flexibility and range to be able to offer a variety in size and style to suit the customer’s requirement i.e. a requirement for a meeting may need to be large enough to provide an alternative to a sandwich as an option, but a requirement for an event buffet may need to small enough to eat as ‘finger food’.
This includes but is not limited to:
1) Sweet baked goods, e.g. biscuits, sweet pies, shortbread, sponges, crumpets, muffins, macaroons, traybakes, meringues, petit fours and cooked and uncooked pastry cases.
2) Savoury baked goods e.g. savory pies, pastries, quiche, savory muffins and sausage rolls or similar.

II.2.5)Award criteria
Quality criterion – Name: Quality/Weighting:30Quality criterion – Name: Product Assortment/Weighting:5Quality criterion – Name: Delivery/Weighting:10Quality criterion – Name: Sustainability/Weighting:18Quality criterion – Name: Developing Seasonal / New Products/Weighting:2
Price – Weighting:35
II.2.11) Information about options
Options yes
Description of options: Contract to 31st August 2019 with options to extend for two further periods of 12 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2017/S 119-239253
Section V: Award of contract
Contract No: (NU/1302)
Lot No: 1
Title: Sliced bread, buns and similar

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2017-11-20
V.2.2) Information about tenders
Number of tenders received:5
Number of tenders received from SMEs:5
Number of tenders received by electronic means:5
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Minhoco 21 Ltd
Postal address: 3b Airport Industrial Estate, Kingston Park
Town: Newcastle upon Tyne
Postal code: NE3 2EF
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 160000.00
Total value of the contract/lot:160000.00
Currency:GBP
Contract No: NU/1302
Lot No: 2
Title: Artisan bread

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2017-11-20
V.2.2) Information about tenders
Number of tenders received:6
Number of tenders received from SMEs:6
Number of tenders received by electronic means:6
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Trotters Family Bakers
Postal address: Broad Road Bakery
Town: Seahouses
Postal code: NE68 7UP
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 60000.00
Total value of the contract/lot:60000.00
Currency:GBP
Contract No: NU/1302
Lot No: 3
Title: Artisan buns

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2017-11-20
V.2.2) Information about tenders
Number of tenders received:6
Number of tenders received from SMEs:6
Number of tenders received by electronic means:6
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Trotters Family Bakers
Postal address: Broad Road Bakery
Town: Seahouses
Postal code: NE68 7UP
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 20000.00
Total value of the contract/lot:20000.00
Currency:GBP
Contract No: NU/1302
Lot No: 4
Title: Baked goods

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2017-11-20
V.2.2) Information about tenders
Number of tenders received:3
Number of tenders received from SMEs:3
Number of tenders received by electronic means:3
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Minhoco 21 Ltd
Postal address: 3b Airport Industrial Estate, Kingston Park
Town: Newcastle upon Tyne
Postal code: NE3 2EF
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 100000.00
Total value of the contract/lot:100000.00
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: Newcastle University
Town: Newcastle upon Tyne
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address referred to in part 1.1 above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.5) Date of dispatch of this notice:
2017-12-20