United Kingdom-Newport: Supply and Distribution of Alcoholic & Associated Beverages

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-016351/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
Postal code: NP20 4UR
Country: United Kingdom
Telephone: +44 1633656656
Email: richard.leake@newport.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply and Distribution of Alcoholic & Associated Beverages

Reference number: NCC-2023-227
II.1.2) Main CPV code: 24322500
II.1.3) Type of contract: Supplies
II.1.4) Short Description: To secure the supply and distribution of alcoholic and associated beverages that offers participating organisations value for money and added value in the goods and associated services being provided.
Note: This contract will be open to all bodies within the Welsh Public Sector to use, should they have a requirement to do so.
II.1.5) Estimated total value:
Value excluding VAT: 2400000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Supply and Distribution of Draught & Packaged Beers, Lagers, Ciders and Stouts

Lot No:2
II.2.2) Additional CPV code(s)
15910000, 15961000, 15961100, 15941000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
As per Lot 1

II.2.4) Description of the procurement:
As per Lot 1
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Framewrok may be renewed upon expiry.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Draught and Packaged Beers, Lagers, Ciders & Stouts including Wines, Spirits and Soft Drinks i.e. the full requirements

Lot No:1
II.2.2) Additional CPV code(s)
15910000, 15961000, 15961100, 15941000, 15940000, 15930000, 15911100

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Establishments across the South Wales coridor. Full details in tender specification.

II.2.4) Description of the procurement:
To provide the full range of alcoholic and associated beverages to sites throughout South Wales. The Alcoholic Beverages contract that currently exists has been utilised by approximately 28 establishments situated across South Wales. The type of establishment vary from Council/Trust Leisure Centres, Theatres and Sports Clubs to Community Association Clubs and Village Social Clubs.
Likewise, the volume turnover varies considerably by site from a small hall turning over 10 brewers barrels a year to large community associations turning over nearly 250 barrels a year. With such a large diverse customer base, the expectation also varies with regard to Representation and Customer/Service Support. Many sites place a large emphasis on regular, personal contact with representatives, whilst others were happy with telesales representation and only infrequent personal contact; however, this is not in relation to account turnover, in fact, in many instances, quite the contrary.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 2400000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Framewrok may be renewed upon expiry.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Supply and Distribution of Wines

Lot No:3
II.2.2) Additional CPV code(s)
15930000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
As per Lot 1

II.2.4) Description of the procurement:
As per Lot 1
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Framework may be renewed upon expiry.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Supply and Distribution of Spirits

Lot No:4
II.2.2) Additional CPV code(s)
15911100

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
As per Lot 1

II.2.4) Description of the procurement:
As per Lot 1
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:Framewrok may be renewed upon expiry.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As set out in the tender documentation.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:6IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-07-05 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2024-07-05 Local time: 13:00 Place:Newport City Council.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:If needed, a new procurement exercise will be undertaken in the spring of 2028.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
– Browse to the eSourcing Portal:
– Click the “Suppliers register here” link
– Agree to the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
– Login to the portal with the username/password
– Click the “itt’s Open to All Suppliers” link. (These are tenders open to any registered supplier)
– Click on the relevant itt (itt_110315 available from 28th May 2024) to access the content.
– Click the “Express Interest” button in the “Actions” box on the page.
– This will move the itt into your “My itt’s” page. (This is a secure area reserved for your projects only)
– Click on the itt code to access the content
3. Responding to the tender
– You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the iii
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
– email: help@bravosolution.co.uk
– Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details contained within the tender documents.
(WA Ref:141649)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice:2024-05-23