United Kingdom-North Yorkshire: North Yorkshire Community Messaging (NYCM) Framework

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 222-547345/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: The Police and Crime Commissioner for North Yorkshire
National registration number: n/a
Postal address: North Yorkshire Police Headquarters, Alverton Court, Crosby Road
Town: North Yorkshire
Postal code: DL6 1BF
Country: United Kingdom
Contact Person: Linzi Davis
Telephone: +44 7464983829
Email: linzi.davis@southyorks.pnn.police.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: North Yorkshire Community Messaging (NYCM) Framework

Reference number: 2206-2020
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Police, Fire and Crime Commissioner of North Yorkshire (PFCC) is establishing a framework arrangement for a period of 4 years. The framework will be established with a single source supplier to provide a dedicated hosted community messaging system/software, support and maintenance of the system, implementation and delivery of the system including training to users. Please note that this is not an exhaustive list, please refer to the procurement documentation. The framework will be available to access by the PFCC/PCC and Chief Constables of the following forces: North Yorkshire, West Yorkshire, South Yorkshire, Humberside, Durham Constabulary, Cleveland and North Yorkshire Fire and Rescue Services (NYFRS). Interested suppliers should note that the statement of requirements has been created based upon North Yorkshire Police (NYP) requirements. Participating authorities shall create their own call-off contracts based on their individual needs.
II.1.5) Estimated total value:
Value excluding VAT: 600000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48500000, 48510000

II.2.3) Place of performance
Nuts code: UKE, UKC
Main site or place of performance:North Yorkshire, DL6 1BF.
II.2.4) Description of the procurement:
The Police, Fire and Crime Commissioner for North Yorkshire (PFCC) is establishing a framework arrangement for a period of 4 years. The framework will be established with a single source supplier to provide a dedicated hosted community messaging system/software, support and maintenance of the system, implementation and delivery of system including training to users. Please note that this is not an exhaustive list, please refer to the procurement documentation. The framework will be available to access by the Police, Fire and Crime Commissioner for North Yorkshire on behalf of itself and the Chief Constable of North Yorkshire, the Police and Crime Commissioner for West Yorkshire on behalf of itself and the Chief Constable of West Yorkshire, the Police and Crime Commissioner for South Yorkshire on behalf of itself and the Chief Constable of South Yorkshire, the Police and Crime Commissioner for Humberside on behalf of itself and the Chief Constable of Humberside, Durham Constabulary (The Office of the Durham Police Crime and Victims Commissioner), the Police and Crime Commissioner for Cleveland on behalf of itself and the Chief Constable of Cleveland and North Yorkshire Fire and Rescue Service (NYFRS). Interested suppliers should note that the statement of requirements has been created based upon the North Yorkshire Police (NYP) requirements. Participating authorities shall create their own Call Off Contracts based on their individual needs. Further information can be obtained within the tender pack, bidders are encouraged to ensure they understand all aspects of the tender pack prior to submitting a bid.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 600000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operatorIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-12-14 Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2020-12-14 Local time: 13:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The Office of the Police, Fire and Crime Commissioner for North Yorkshire (OPFCC) is tendering for the provision of a dedicated hosted Community Messaging System. For further information follow the link below: www.justiceinspectorates.gov.uk/hmic/
The PFCC expressly reserves the right:
(a) not to award a framework agreement as a result of the procurement process commenced by publication of this notice; and
(b) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the PFCC be liable for any costs incurred by the tenderers. If the PFCC decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of any subsequent call off contracts being awarded. Any expenditure, work or effort undertaken prior framework agreement award is accordingly a matter solely for the commercial judgement of potential suppliers.
The duration referenced in Section 11.2.7) is for placing call off contracts.
The value provided in Sections 11.1.5) and 11.2.6) is only an estimate. The OPFCC cannot guarantee to the supplier any business through this framework agreement.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The High Court of England and Wales
Postal address: 7 Rools Buildings, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
Internet address:
VI.5) Date of dispatch of this notice:2020-11-09