Market Leads & Opportunities

United Kingdom-Paisley: Supply and Delivery of Plumbing and Heating Materials

25 Aug 19

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 162-397871/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Scotland Excel
Postal address: Renfrewshire House, Cotton Street
Town: Paisley
Postal code: PA1 1AR
Country: United Kingdom
Telephone: +44 3003001200
Email: construction@scotland-excel.org.uk
Fax: +44 1416187423
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply and Delivery of Plumbing and Heating Materials

Reference number: 2318
II.1.2) Main CPV code: 44115200
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This proposed framework is for the renewal of the supply and delivery of plumbing and heating materials.
The scope of materials covered under the framework will include, but not limited to, Solder Ring, DZR and Brass fittings, Cast Iron, copper and lead related plumbing and heating items, boilers, radiators, external and internal piping, water storage, sanitary ware, basins, showers and accessories and adaptive materials.
II.1.5) Estimated total value:
Value excluding VAT: 90000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: External and Internal Plastic Pipe

Lot No:2
II.2.2) Additional CPV code(s)
19520000, 19500000, 39715200, 39715000, 39715210, 44115220, 44115200, 44163121, 44621220, 44621221, 45331100, 50720000

II.2.6) Estimated value:
Value excluding VAT: 6021000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum period of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2.1) Title: Boilers

Lot No:3
II.2.2) Additional CPV code(s)
42161000, 44621000, 44621200, 44621220, 44621221, 44620000, 50531100

II.2.3) Place of performance
Nuts code: UKM
Main site or place of performance:Various locations throughout the geographical boundaries of the participating councils and associated members within Scotland.
II.2.4) Description of the procurement:
The scope of this lot is, but not limited to, boilers, boiler spare parts and accessories.
As per ‘special condition 31. Purchase of Boilers — Contract Support’ the Councils may seek related initiatives from contractors, including, but not limited to the following:
— extended warranties,
— maximum response times for boiler repairs,
— free of charge spare parts.
Full details can be found within the 2318 supply and delivery of plumbing and heating materials special conditions of contract, located within the buyer attachment area of the relevant ITT_31177.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 33075000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum period of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.1) Title: Radiators

Lot No:4
II.2.2) Additional CPV code(s)
44621100, 44621110, 44620000, 44621112, 44115200, 39715000, 42131110, 39715210, 44115220, 44600000, 45331100, 45232141, 44621221, 50720000

II.2.6) Estimated value:
Value excluding VAT: 4122000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum period of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.1) Title: Sanitary Ware, Sink Tops and Taps and Showers and Accessories

Lot No:5
II.2.2) Additional CPV code(s)
33771000, 33771100, 42131400, 44411000, 45330000, 45332400, 39715300, 44115200, 44115210, 39715200, 39715210, 44115220, 42130000, 42131000, 44411100, 44411300, 33711530, 44411400

II.2.6) Estimated value:
Value excluding VAT: 28503000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum period of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.1) Title: Adaptations

Lot No:6
II.2.2) Additional CPV code(s)
44411400, 33711530, 30195800, 44115811, 44115810, 39110000, 44411200, 39144000, 42122130, 42122000, 33196200

II.2.6) Estimated value:
Value excluding VAT: 4480000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum period of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.1) Title: Solder Ring, DZR, Brass, Cast Iron and Copper and Lead

Lot No:1
II.2.2) Additional CPV code(s)
39715300, 44115200, 45330000, 45332200, 39715200, 44160000, 14710000

II.2.6) Estimated value:
Value excluding VAT: 13799000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The framework contract will be for a maximum of 4 years. The initial period of the framework contract will run for 3 years from the start date with an option to extend for up to a further year subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria: In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each lot.
1) ESPD (Scotland) Question 4B.5: Insurance requirements.
2) ESPD (Scotland) Question 4B.6: Other economic and financial requirements.
Minimum level(s) of standards possibly required: 1) ESPD (Scotland) Question 4B.5
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ESPD (Scotland) Question 4B.5.1b
Employers’ liability — in accordance with Regulation 5 of the Employer’s Liability (Compulsory Insurance) Regulations 1998 (as amended) to a minimum indemnity level of ten (10) million each and every occurrence.
ESPD (Scotland) Question 4B.5.2
Public/products liability — to a minimum indemnity level of five (5) million each and every occurrence and in the aggregate in respect of products; statutory third party liability insurance — in accord with the provisions of the current Road Traffic Act 1988 (as amended) to a minimum indemnity level of 5 000 000 GBP in respect of property damage, but unlimited in respect of personal injury.
For bidders who will subcontract parts of the business, the bidder will provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors are appropriately insured.
2) ESPD (Scotland) Question 4B:6 other economic and financial requirements:
A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed framework agreement.
III.1.3) Technical and professional ability:
List and brief description of selection criteria: 1) ESPD (Scotland) Question 4C.10: subcontracting;
2) ESPD (Scotland) Question 4C.11: samples;
3) ESPD (Scotland) Question 4D.1: quality assurance schemes and health and safety procedures;
4) ESPD (Scotland) Question 4D.2: environmental management standards.

Minimum level(s) of standards possibly required:Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the ‘2318 Supply and Delivery of Plumbing and Heating Materials_III.1.3 Technical and Professional Ability’ document, which can be found in the ‘Information and Instructions’ folder in the buyer attachment area, within ITT 31177 of project 14142

III.2.2) Contract performance conditions: For full details of the conditions relevant to the proposed framework agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in Section ‘1.3) Communication’ of this contract notice). Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or subcontractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:20
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:E-auctions may be used to call-off under the framework in accordance with Regulation 36 of The Public Contracts (Scotland) Regulations 2015.
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2018/S 247-567555
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-09-16 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:5(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2019-09-16 Local time: 12:00 Place:Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:Scotland Excel Officers and Members.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies):
— the 32 local authorities in Scotland listed at
— Scotland Excel associate members listed at
— any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014, and
— Scottish Prision Service (SPS) — all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service accommodation for persons ordered to be detained in custody by order of the Scottish Courts or the Scottish Government,
— Scottish National Health Service Authorities and Trusts,
— any Scottish Registered Social Landlords listed on the public register of the Scottish Housing regulator: as at the date of publication of this notice.
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in Section IV.1.3) of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed framework agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement.
Scotland Excel have provided a webinar link providing tendering guidance for suppliers in relation to all Scotland Excel Frameworks that are advertised on the PCS-T portal. The below link will highlight features of the system in order to assist in your navigation of the tendering portal. This webinar will support the 2318 supply and delivery of plumbing and heating materials framework (ITT: 31177 and project code: 14142). Link ().
Further information regarding the operation of the framework can be found within the tender documentation which is available in the relevant PCS-T project for this procurement exercise.
In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, contract and framework agreements may be modified without a new procurement procedure in accordance with this part in some cases.
Variant offers will be considered at Scotland Excel’s discretion where the offer complies with the conditions for participation referred to herein at III.1).
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14142
For more information see:
A subcontract clause has been included in this contract. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
Community benefits will be assessed under the technical section. Full guidance on the scoring of community benefits is contained in the ‘Evaluation Methodology’ folder which can be found in the ‘Buyer Attachments’ area of ITT_31177 and project_14142, 2318 supply and delivery of plumbing and heating materials.
(SC Ref:593561)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Please see guidance at VI.4.3) below
Town: Please see guidance at VI.4.3) below
Country: United Kingdom
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable top a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice:2019-08-20

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