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United Kingdom-Salford: Flooring Supplies and Services (to include Fitting, Repair and Maintenance) Framework

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 157-386992/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Crescent Purchasing Consortium (CPC)
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
Telephone: +44 8000662188
Email: steve.davies@npg-ltd.com
Fax: +44 1612955599
Internet address(es):
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
Official name: Public Sector
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
Telephone: +44 8000662188
Email: steve.davies@npg-ltd.com
Fax: +44 1612955599
Internet address(es):
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk

I.2) Joint Procurement:
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
another address:Official name: Crescent Purchasing Consortium (CPC)
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
Telephone: +44 8000662188
Email: steve.davies@npg-ltd.com
Fax: +44 1612955599
Internet address(es):
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk

Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Flooring Supplies and Services (to include Fitting, Repair and Maintenance) Framework

Reference number: CA6362 – CPC/DU/FLO/19
II.1.2) Main CPV code: 44000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The contracting authority wishes to establish a framework agreement for the provision of flooring supplies and services. It is being established to meet the needs of crescent purchasing consortium members, and is also open for use by all contracting authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but are not limited to) central government departments and agencies, Non-Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. The framework is being let across ten lots including a one-stop-shop lot. Full details of the classification of eligible end user establishments and geographical areas is available at
There will be a maximum of 7 suppliers awarded a place on each of the 10 lots.
II.1.5) Estimated total value:
Value excluding VAT: 50000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:10
Maximum number of lots that may be awarded to one tenderer 10
II.2) Description
II.2.1) Title: One-Stop-Shop

Lot No:1
II.2.2) Additional CPV code(s)
45212225, 44112230, 39713420, 45262321, 39532000, 39531400, 39531310, 19522000, 39831300, 45432121, 42999000, 39534000, 45432130, 39530000, 24327400, 39713400, 92520000, 39531100, 44191200, 44111700, 39812100, 19522110, 45432114, 42999400, 45431100, 45432120, 44112240, 45430000, 45432110, 92522000, 45262320, 03415000, 44191000, 39713410, 39500000, 39531300, 39531200, 44192000, 39000000, 44115800, 45236290, 45432111, 44112220, 42999200, 44112200, 44191100, 39533000, 45432100, 33682000, 45432000, 03418100, 44112210, 45432113, 45212000, 39531000, 39193000, 19522100

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of flooring supplies and services, with the intention of creating a one-stop-shop for such supplies and services. The participating public sector bodies require the supply of a broad range of flooring supplies and associated services. The supplies and services within this lot include but are not limited to:
— contract and domestic grade carpets supply and fit,
— wood flooring (including sports flooring) supply and fit,
— sprung sports flooring,
— vinyl flooring supply and fit,
— entrance matting,
— carpet tiles supply and fit,
— heritage flooring repair and maintenance,
— tiled flooring supply and fit,
— resin flooring supply and fit.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Contract and Domestic Grade Carpets Supply Only

Lot No:2
II.2.2) Additional CPV code(s)
45432000, 39812100, 39530000, 45432120, 39533000, 39193000, 39831300, 39531000, 42999200, 92520000, 39713400, 39531100, 39531300, 39532000, 39713420, 45432111, 45432100, 45432121, 39713410, 39534000, 45430000, 45262320, 44115800, 45236290, 39531200, 44192000, 42999000, 44112200, 45432130, 45432110, 44112220, 45262321

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of contract and domestic grade carpets.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Contract and Domestic Grade Carpets Supply and Fit

Lot No:3
II.2.2) Additional CPV code(s)
39193000, 45432100, 44112220, 39713420, 39812100, 45432130, 45432120, 39713410, 39531300, 39531000, 42999200, 45236290, 45262321, 92520000, 45430000, 39534000, 39531100, 39531200, 44115800, 42999000, 45262320, 39532000, 39530000, 45432000, 39531400, 45432111, 45432121, 39533000, 44192000, 39713400, 45432110, 39831300, 44112200

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
This lot not only includes the supply of said products under Lot 2 but also the planning and design of flooring solutions and the installation and after sales support required to deliver a full service flooring solution.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Entrance Matting Supply and Fit

Lot No:4
II.2.2) Additional CPV code(s)
39533000, 39193000, 42999200, 39531300, 39531200, 39531100, 45262321, 39531310, 39531400, 45432100, 39713420, 45214710, 39534000, 92520000, 39713400, 42999000, 45432130, 39531000, 44115800, 39831300, 39812100, 45432110, 39713410, 39530000, 45236290, 45432000, 45430000, 45432111, 44192000, 39532000, 44112200, 45262320, 44112220, 45432121, 45432120

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of entrance matting. This lot not only includes the supply of entrance matting but also the planning and design of flooring solutions and the installation and aftersales support required.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Wood Flooring (Including Sports Flooring) Supply and Fit

Lot No:5
II.2.2) Additional CPV code(s)
44191100, 44112210, 44191000, 03410000, 39193000, 44191200, 39713400, 44191500, 44115800, 44112220, 45236290, 45432113, 44192000, 45432000, 45430000, 39713410, 45432121, 42999000, 44112240, 45432110, 45432130, 45432114, 45422100, 03415000, 45262321, 45432100, 39831300, 45432120, 45432111, 03418100, 39713420, 42642000, 42999200, 39812100, 44531100, 45262320, 92520000, 44112200

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of wood flooring supplies. This lot not only includes the supply of wood flooring (including sports flooring) but also the planning and design of flooring solutions and the installation and after sales support required.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Vinyl Flooring Supply Only

Lot No:6
II.2.2) Additional CPV code(s)
45236290, 39713400, 39812100, 45432111, 39713410, 45432130, 42999000, 44112230, 45262321, 44112200, 45432100, 45432000, 33682000, 45262320, 44115800, 45432120, 45432121, 44192000, 92520000, 39831300, 39713420, 44112220, 45432110, 42999200, 45430000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of vinyl flooring.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Vinyl Flooring Supply and Fit

Lot No:7
II.2.2) Additional CPV code(s)
44112220, 44112230, 44115800, 39831300, 33682000, 45262321, 45431200, 45432110, 45432121, 92520000, 45236290, 45432000, 45432130, 42999000, 45430000, 45432120, 39812100, 44192000, 39713400, 45432111, 42999200, 39713420, 44112200, 39713410, 45432100, 45262320

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
This lot not only includes the supply of said products under Lot 6, but also the planning and design of flooring solutions and the installation and after sales support required to deliver a full service.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Carpet Tiles Supply Only

Lot No:8
II.2.2) Additional CPV code(s)
39531400, 45432100, 45236290, 45432121, 45430000, 45432110, 33682000, 45262321, 45262320, 45432111, 45431200, 39530000, 39531000, 39831300, 44115800, 44192000, 44112200, 39531310, 39713410, 39713400, 39812100, 42999200, 45432130, 92520000, 45432120, 39713420, 45432000, 44112220

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
The CPC wishes to make available to participating public sector bodies a comprehensive range of CarpetTiles.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Carpet Tiles Supply and Fit

Lot No:9
II.2.2) Additional CPV code(s)
45432121, 39713420, 92520000, 39812100, 45432130, 45432120, 45262320, 39530000, 45432111, 39713400, 44115800, 45432000, 39531000, 39831300, 42999000, 39531310, 45236290, 45432100, 44112200, 45432110, 44192000, 39531400, 39713410, 44112220, 45430000, 45431200, 45262321, 33682000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
This lot not only includes the supply of said products under Lot 8, but also the planning and design of flooring solutions and the installation and after sales support required to deliver a full service flooring solution.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Resin Supply and Fit

Lot No:10
II.2.2) Additional CPV code(s)
44112210, 45432120, 19522000, 45236290, 44112220, 45432111, 24580000, 45432100, 45430000, 24570000, 42999200, 45262321, 39831300, 42999000, 45432000, 19522110, 45432121, 39713420, 92520000, 45432130, 45432110, 39713400, 44115800, 45262320, 39713410, 44192000, 19522100, 24327400, 39812100, 44112200

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:UK.
II.2.4) Description of the procurement:
This lot is for the supply and fit of resin flooring. In addition the lot covers the planning and design of resin flooring systems and the installation and aftersales support required to deliver a full service flooring solution.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.0 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: 48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:70IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2019/S 052-119110
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-09-16 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2019-09-16 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
CPC internal reference number is CPC/DU/FLO/19. Northern Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of crescent purchasing consortium in the development and ongoing contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at
The tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent purchasing consortium expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to issue supplementary information at any time during the tender process to clarify any issue and/or amend the invitation to tender documentation;
(c) to award a contract covering only part of the consortium’s requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the contracting authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in Section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and
(j) the contracting authority wishes to establish a framework agreement open for use by all public sector bodies as stated in II.1.4).
Tenderers should note, in reference to Section IV.1.3), envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than 1 tenderer is tied with the same final evaluation score, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework.
The contracting authority will award a framework agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score(s) is within 0,5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 7th place. Therefore on a lot by lot basis, Tenderers within 0,5 %, along with the tenderer in last placed position, shall be deemed to occupy the last framework agreement contract award position for each respective lot. Please note, this is the retender of flooring supplies and services (to include fitting, repair and maintenance) OJEU reference number 2019/S 052-119110
VI.4) Procedures for review
VI.4.1) Review body
Official name: Crescent Purchasing Consortium
Postal address: Procurement House, Unit 23 Leslie Hough Way, Salford, Greater Manchester
Town: Manchester
Postal code: M6 6AJ
Country: United Kingdom
Telephone: +44 8000662188
E-mail: helpdesk@thecpc.ac.uk
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Crescent purchasing consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the contracting authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2019-08-13