United Kingdom-Swansea: Framework Agreement for the Supply of Furniture for Swansea Council properties Lots 1 – 5

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-009947/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: City & County of Swansea
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Email: procurement@swansea.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework Agreement for the Supply of Furniture for Swansea Council properties Lots 1 – 5

Reference number: CCS/23/174
II.1.2) Main CPV code: 39100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Swansea Council are seeking potential suppliers for the Framework Agreement for Supply of Furniture for Swansea Council Properties. The framework agreement will be broken up into 5 Lots and bidders are able to apply for all Lots if they so wish.
II.1.5) Estimated total value:
Value excluding VAT: 1750000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Beds

Lot No:1
II.2.2) Additional CPV code(s)
39143100, 39143000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Various sites in Swansea

II.2.4) Description of the procurement:
Supply of Furniture (Beds) for Swansea Council Properties
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Wardrobes/Chest of drawers

Lot No:2
II.2.2) Additional CPV code(s)
39100000, 39140000, 39143000, 39143100, 39143120

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Various sites in Swansea

II.2.4) Description of the procurement:
Supply of Furniture (Wardrobes/Chest of drawers) for Swansea Council Properties
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Kitchen tables & chairs

Lot No:3
II.2.2) Additional CPV code(s)
39100000, 39140000, 39141000, 39143200, 39150000, 39151000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Various sites in Swansea

II.2.4) Description of the procurement:
Supply of Furniture (Kitchen tables & chairs) for Swansea Council Properties
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Sofas/Sofa beds

Lot No:4
II.2.2) Additional CPV code(s)
39100000, 39143000, 39143100, 39143120, 39143200, 39143300, 39150000, 39151000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Various sites in Swansea

II.2.4) Description of the procurement:
Supply of Furniture (Sofas/Sofa beds) for Swansea Council Properties
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Baby Equipment

Lot No:5
II.2.2) Additional CPV code(s)
39100000, 39140000, 39141000, 39143000, 39143100, 39143120, 39143200, 39143300, 39144000, 39150000, 39151000, 33750000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Various sites in Swansea

II.2.4) Description of the procurement:
Supply of Furniture (Baby Equipment) for Swansea Council Properties
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Please see Tender Documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:10IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2023/S 000-036697
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-04-26 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2024-04-26 Local time: 12:00 Place:eTenderWales

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:48 months
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Swansea Council is seeking ready assembled domestic furniture for the Furnished Tenancy section. Furniture includes beds, cots, bedroom furniture, sofas, sofa beds, kitchen table and chairs, highchairs and baby safety equipment. Swansea Council’s Housing and Public Health department is currently developing their Services Specification, contracting process and commercial model for the Provision of Furniture for Swansea Council Properties. Attached to this notice is a Market Engagement Questionnaire (MEQ) which seeks the views and opinions of those organisations that may be interested in delivering the goods. Please return your completed MEQ via e-mail to Procurement@swansea.gov.uk quoting MEQ for Provision of Furniture by no later than 12:00 noon on the 12th of January 2024.
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal:
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:140298)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: The City & County of Swansea- Legal, Democratic Services & Business Intelligence
Postal address: Civic Centre, Oystermouth Road
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
VI.5) Date of dispatch of this notice:2024-03-27