United Kingdom-Swindon: Gas cooling systems

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 116-206467/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
UK Shared Business Services Ltd
North Star House, North Star Avenue
Swindon
Postal code: SN2 1FF
United Kingdom
For the attention of: Jonathan Smith
Phone: +44 1235446394
Email: jonathan.smith@uksbs.co.uk
Internet Address(es):
General address of the contracting authority: www.uksbs.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Crown Commercial Service
Email: ExpressionOfInterest@crowncommercial.gov.uk
Internet address:

I.2) Type of the contracting authority:
Body governed by public law
I.3) Main activity:
OTHER: public procurement
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Science and Technology Facilities Council
Rutherford Appleton Laboratory
Harwell Oxford
Postal code: OX11 0QX
United Kingdom

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
UK SBS PR16014 D100X 100J Cooling System.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKJ14
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of a 100J Cooling System for the 100 J amplifier system being built for the D100X Project.
II.1.6) Common procurement vocabulary (CPV): 31161200, 38000000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The Science and Technology Facilities Council (STFC) is building an advanced laser system for an end customer. This system will initially be built and tested at the Rutherford Appleton Laboratory, UK, before being transferred to another facility in Germany. This procurement is for a cooling system to control and maintain the temperature of the 100J laser amplifier head.
This Contract is for a confirmed 1x cooling system with the OPTION to purchase a further cooling system over a 48 month period.
About UK Shared Business Services.
Putting the business into shared services.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract or Framework as
a central purchasing body for multiple Customers who
are other contracting authorities.This means that other
contracting authorities named in this OJEU Notice
may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all
organisations, institutes, centres and bodies
(Authorised Entities) that may also use any
appropriately advertised Contract let by UK Shared
Business Services Ltd
The full list is detailed below.
UK SBS Pan Government list is available at

es/SourcingContract.aspx
Estimated value excluding VAT:
Range: between 450 000 and 1 200 000 GBP
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion:
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bids to be priced in £ GBP.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortium, SPV or Partnership to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the contract or framework and any subsequent contracts awarded under the same.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Suppliers (including SPV’s, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
This procurement will be managed electronically via
the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, participants shall
first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing
Suite, this can be done online at
by following
the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a
valid DUNS number (as provided by Dun and
Bradstreet) for the organisation which you are
registering, who will be entering into a contract if
invited to do so. Note: registration may take some
time please ensure that you allow a sufficient amount of
time to register.
Full instructions for registration and use of the system
can be found at

espondtender
Once you have registered on the eSourcing Suite, a
registered user can express an interest for a specific
procurement. This is done by emailing
ExpressionOfInterest@crowncommercial.gov.uk
Your email must clearly state:
the name and reference for the procurement you wish
to register for;
Your organisations full name as a registered supplier;
the name and contact details for the registered
individual sending the email.
Crown Commercial Service (CCS) will process the
email and then enable the Bidder to access the
procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to
alert them once this has been done.
As a user of the e-Sourcing Suite you will have access
to Emptoris email messaging service which facilitates
all messages sent to you and from you in relation to
any specific RFX event.
Please note it is your responsibility to access these
emails on a regular basis to ensure you have sight of
all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing
Suite please contact Crown Commercial Service
(CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503
email: supplier@crowncommercial.gov.uk
Training support to respond to a requirement is
available to bidders at

Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed at:
using the
instructions detailed in III.2.1.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed using the
instructions detailed in III.2.1.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
PR16014
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:21.07.2016 – 14:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
22.07.2016 – 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:
Date: 22.7.2016 – 14:00
Place: Electronically, via web-based portal.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: No
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
UK Shared Business Services Ltd are able to accept unstructured electronic invoicing.
UK Shared Business Services Ltd will be utilising electronic payment.
VI.4) Procedures for appeal:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
UK Shared Business Services Ltd
North Star House, North Star Avenue
Swindon
Postal code: SN2 1FF
United Kingdom
Email: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk
VI.5) Date of dispatch of this notice:
15.06.2016