United Kingdom-Truro: Truro & Penwith Academy Trust – Provision of Multi Functional Devices

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-010465/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Truro & Penwith Academy Trust
Postal address: Academy House
Town: Truro
Postal code: TR4 9LD
Country: United Kingdom
Contact Person: Chris Pickles
Email: cpickles@tpacademytrust.org
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Truro & Penwith Academy Trust – Provision of Multi Functional Devices
II.1.2) Main CPV code: 30121100
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust’s expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD’s) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.
II.1.5) Estimated total value:
Value excluding VAT: 1500000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
30121100

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Truro & Penwith Academy Trust, Academy House Truro Business Park, Threemilestone, Truro, TR4 9LD

II.2.4) Description of the procurement:
The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust’s expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD’s) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.
As a minimum, the Contractor must offer an MFD solution that is either like-for-like or better than the current MFD solution. The Contractor is to propose and agree the most appropriate devices with the Client post award as part of the due diligence process and propose any improvements in cost reduction or propose a more efficient device.
The key aims of the new contract are to:
a. have relevant experience of supporting a Trust with an agile personalised approach.
b. all management and engineers to have the personable skills and expertise to work within education, including appropriate safeguarding training end enhanced DBS checks for on-site staff.
c. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process.
d. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely.
e. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Client of areas of opportunity for service improvements, sustainability initiatives or cost savings.
f. provide a cost-effective solution to PIN release printing and data collection.
g. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement.
h. Provide sustainability initiatives and support,
i. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this.
j. ensure that waste will be correctly sorted or disposed of or recycled, if possible.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: as per the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-05-09 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2024-05-09 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:231667)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Truro & Penwith Academy Trust
Postal address: Academy House
Town: Truro
Postal code: TR4 9LD
Country: United Kingdom
E-mail: cpickles@tpacademytrust.org
Internet address: www.tpacademytrust.org

VI.4.2) Body responsible for mediation procedures
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address:
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address:
VI.5) Date of dispatch of this notice:2024-03-29